MR3 Ain Ghazal Treatment Plant, Decommissioning and Upgrade - Feasibility Study and Technical Tender Support

Location:

Jordan

Business sector:

Municipal and environmental infrastructure

Funding source:

EBSF - EBRD Shareholder Special Fund

Contract type:

Consultancy Services

Notice type:

Invitation for expressions of interest (CSU)

Issue date:

07 Jul 2020

Closing date:

10 Aug 2020   at  17:00   London

Access eSelection

05/08/2020 EBRD'S 2nd Response to Requests for Clarifications is available via the following link: http://www.ebrd.com/documents/procurement/pn-83773-clarifications-2.docx

30/07/2020 Deadline for submission of proposals has been extended to 10 August 2020.

26/07/2020 Deadline for submission of proposals has been extended to 5 August 2020.

EBRD'S Response to Requests for Clarifications is available via the following link: http://www.ebrd.com/documents/procurement/pn-83773-clarifications.pdf

Single Stage Open Competitive Selection

Project Description:

The European Bank for Reconstruction and Development (the EBRD or the Bank) is considering providing financing up to USD 10.0 million (~EUR 9.16 million) sovereign loan to the Government of Jordan to finance the decommissioning and upgrade of existing wastewater facilities located at Ain Ghazal on the outskirts of Amman (the “Project”). The implementing partner will be the Water Authority Jordan (“WAJ”), which forms a part of the Ministry of Water and Irrigation (“MWI”).

The EBRD loan will finance two components at the same location: (I) the upgrade and expansion of the existing pre-treatment facility; and, (II) the decommissioning of the septic tank facility.

Assignment Description:

In order to prepare the Project, the EBRD requires a consulting company (the “Consultant”) to undertake the following assignment (the “Assignment”).

Decommissioning of Ain Ghazal Septic Tank Facility and Expansion and Rehabilitation of the Existing Pre-treatment Facility – Additional Feasibility Study & Technical Tender Support.

The selected Consultant is expected to provide the following services:

The Assignment is expected to be carried in two phases:

Phase I

- Baseline Study

- Technical Assessment

- Long Term investment strategy

- Project Assessment

- Financial Analysis

- Environmental and Social Assessment (“ESA”)

- Resource Efficiency Assessment

- Technical and Functional Specifications for tender documents

Phase II

Technical Support during Tender Evaluation for the new Septic tank Facility at Al Ghabawi.

- The Consultant will be responsible for preparing the technical input (including but not limited to the technical specifications, bill of quantities, etc) for the tender(s) document for the project and provide technical (engineering expertise based) support to the Client throughout the procurement process.

- The Consultant will take the lead in organising and managing the evaluation of technical proposals.

The Consultant will only commence work on Phase II of the Assignment only after written authorisation of the EBRD.

The detailed scope of work and services (the “Services”) of the Assignment are further described in the Full Terms of Reference (the “ToR”) which can be accessed from the following link: http://www.ebrd.com/documents/procurement/tor-83773.pdf

Consultant Selection Procedure: Single stage open competitive selection. Interested firms or groups of firms are invited to submit a Technical and Financial Proposal.

Assignment Start Date and Duration: The Assignment is expected to start in September and has an estimated overall duration of 10 months.

Subject to availability of funding, the performance of the selected Consultant and the business needs, the Assignment may be extended beyond the current scope.

Cost Estimate for the Assignment: USD 200,000 (exclusive of VAT).

Funding Source: It is anticipated that the contract will be financed by the EBRD Shareholder Special Fund. Selection and contracting are subject to the availability of funding.

Eligibility: There are no eligibility restrictions based on the consultant's country of origin.

Consultant Profile: Corporate services are required. The Consultant will be a firm or a group of firms preferably with previous project experience related to the delivery of similar services in relation to comparable projects.

The Consultant's expert team is expected to include the following key experts (the 'Key Experts'):

  • Project Manager/Team Leader with a university degree in civil engineering or equivalent qualification with preferably 15 years professional experience in the field of water supply and wastewater management, with comprehensive experience of similar assignments in Jordan/SEMED, as well as in institutional and commercial management of water/wastewater Company. He/she should demonstrate management and administration experience, including experience with procedures of international financing agencies (preferably EBRD procedures). The large number of different tasks and the complexity of administrational procedures require a permanent presence of the Project Manager in the Country during the project period of intensive work on preparation of the FS.
  • Procurement Expert: with a university degree in civil engineering or equivalent qualification with preferably 10 years professional experience in the field of water supply and wastewater management, with comprehensive experience of similar assignments in Jordan/SEMED, as well as long experience with preparation of tender documents for similar projects.
  • Financial Expert / Economist with knowledge of public financing and modelling.
  • Wastewater Engineers (material engineers, electro-mechanical engineers, hydraulic engineers, processes engineer etc.)
  • Decommissioning Expert with practical knowledge of safely and effectively taking wastewater systems out of service.
  • Environmental and Social Expert(s) with experience in ESIAs and E&S due diligence, health & safety, stakeholder engagement, public consultation and disclosure in the local context, gender and inclusion expertise, and/or resettlement expertise, in water/wastewater sector and decommissioning projects with experience of similar assignments and with recent track record in the region.
  • Climate change expert with experience in evaluation in climate change.
  • Institutional expert with experience of similar assignments.
  • Resource Efficiency Expert with experience in water and wastewater management and treatment.
  • Local experts with good communication skills and evidenced technical knowledge of water supply and wastewater.

Submission Requirements: The consultants are now invited to submit a completed Technical and Financial Proposal as per the standard templates and instructions available at: http://www.ebrd.com/documents/procurement/single-stage-package.docx

Interested Consultants should make themselves familiar with these Standard Templates, Standard Instructions and Conditions of Contract in preparation of their proposals.

  1. The Technical Proposal shall be submitted electronically via eSelection in English no later than the Closing Date, as one single PDF file. The technical proposal should not exceed 20 pages, excluding the Declaration Form and CVs (Form 1- TP 1 and Form 1 – TP 6).
  2. The Financial Proposal (Form 2 – FP 1 and FP2) shall be submitted in English separately by email only to the following e-mail address: poddprocurement@ebrd.com.
    The financial proposal should be divided into Phase I and Phase II.
    Please indicate the Project number and title in the subject of your e-mail. Consultants are reminded of the requirement to ensure the confidentiality of the Financial Proposals.

For the avoidance of doubt, technical proposals should be sent through eSelection and NOT to the above email address. Financial proposals should be sent to the above email address and NOT through eSelection or Bank Contact Person.

Bank Contact Person:

Isida Konomi (Miss)

European Bank for Reconstruction and Development

One Exchange Square

London EC2A 2JN

e-mail:konomii@ebrd.com

Deadline to Submit Clarification Questions:
Via e-mail to the Bank Contact Person by 19th July 2020

Selection Method and Evaluation Criteria:


1. Technical Proposal Evaluation Criteria

a) Firm's previous project experience in similar assignments (30%);

b) Quality of the methodology proposed for the Assignment (20 %)

c) CVs of the Key Experts (50 %).

The minimum technical score (St) required to pass is 70.

2. Opening of Financial Proposals


After the technical evaluation is completed, only the submissions which score [70] or above of the total marks available for the technical criteria will be eligible to have their financial proposals opened.

3. Combined Technical and Financial Evaluation

The lowest evaluated Financial Proposal (Fm) is given the maximum financial score (Sf) of 100. The formula for determining the financial scores (Sf) of all other Proposals is calculated as follows:

Sf = 100 x Fm/ F, in which “Sf” is the financial score, “Fm” is the lowest evaluated Financial Proposal, and “F” the price of the Proposal under consideration.

Proposals are then ranked according to their combined technical (St) and financial (Sf) scores using the weights (T = 80; F = 20) T + F = 100 as follows: S = St x T% + Sf x F%.

Important Notes:

  1. The proposal validity period is 120 days from the deadline date for the receipt of submissions. During this period, the Consultant shall maintain its original Proposal without any change, including the availability of the Experts, the proposed rates and the total price.
  2. The selection will be made from the Proposals received in response to this notification only, on the basis of the submission requirements and selection criteria set out in this Procurement Notice. The highest-ranked Consultant will be selected and invited to negotiate the contract, subject to availability of funding.
  3. Any updates of and clarifications on this procurement notice shall be announced as updates on this notice, without any other notification. In the event of changes consultants will need to download the updated versions. Consultants are required to periodically check the notice for updates. Failure to take the updates into account while preparing the Proposal may result in disqualification or penalties to the scores in the evaluation.