Single Stage Open Competitive Selection - Request for Proposals
Sustainable and safe use of public transport faces important challenges in Albania. In particular, in rail transportation there are significant impacts on safety and efficiency stemming from a number of areas. Albania has seen a significant increase in road traffic numbers since the early 1990s, which cause traffic congestion, in addition to significant safety concerns.
The European Bank for Reconstruction and Development (“EBRD” or the “Bank”) is considering an investment in ‘Albanian Railways’, for the rehabilitation of the Tirana-Durres railway section and the construction of a connection to the airport, which will also include the introduction of fencing of the track and other measures to increase security. These measures will reduce delays and accidents which are caused by the use of unauthorised crossings and currently lead to a need to lower the speed and efficiency of passenger and freight railway traffic, thereby reducing expected benefits of the investment, such as decreased carbon emissions and less air pollution.
Albanian civil society plays a crucial role in helping improve public awareness about the benefits of public transport use in general and safety measures in particular. Local civil society organisations (CSOs) are important stakeholders in fostering safe and sustainable use of transport, which is vital for the successful implementation of the investment project.
However, the capacity of local civil society organisations to implement the necessary awareness raising and communications activities is limited. The proposed Technical Cooperation (TC) Project (the “TC Project”) will help increase civil society capacity and public awareness about environmental, social, and economic benefits of rail transport, the safety risks and consequent improvements associated with the changes to the line and the altered movement of trains as well as legal provisions regarding railway trespassing. The TC Project will be conducted in coordination with and complementary to the stakeholder engagement efforts required by the Stakeholder Engagement Plan included in the Environmental and Social Action Plan for the investment project.
The Bank intends to select and contract a consulting company (the “Consultant”) to conduct CSO capacity enhancement activities (“the Assignment”) as detailed below.
The overall objective of the Assignment is to raise public awareness about the benefits of rail transportation and to promote safe rail crossing practices in Albania. In particular, the aims are to transfer skills (technical knowledge, communication, and outreach skills) to the Albanian civil society sector to enable local CSOs to effectively reach out to target citizen groups in order to promote behavioural changes for greater and safer use of public transport. Activities will be carried out in relation to EBRD’s Albanian Railways Project.
The selected Consultant is expected to provide the following services:
Enhance the capacity of selected civil society organisations, by delivering Training of Trainers (ToT) activities which will subsequently enhance CSOs’ skills and knowledge about environmental, social, and economic benefits of rail transport, about the safety risks associated with construction works and rail crossing practices, legal provisions and regulations, as well as about the objectives and envisaged measures of the associated investment project.
Activity 1.1.: Selection of beneficiaries (five local CSOs)
Activity 1.2.: Assessment of training needs
Activity 1.3.: Development of training curricula
Activity 1.4.: Implementation of Training of Trainers for selected CSOs
Support trained CSOs in the implementation of an awareness raising and outreach programme, reaching out to stakeholders along the railway line, in particular vulnerable groups and those who are currently using unauthorised crossings, to raise awareness about the benefits of rail transport and encourage behavioural changes in terms of safe crossing practices, addressing factors that currently impede railway safety, efficiency, and expected benefits of the associated investment - in a coordinated, inclusive and effective manner.
Activity 2.1.: Develop information and outreach materials package and assist selected CSOs with dissemination
Activity 2.2: Assist selected CSOs in the development and implementation of six awareness raising workshops/events each
Activity 2.3: Assist selected CSOs in the implementation of two joint high-level public awareness raising events
Full Terms of Reference (TOR) of the Assignment can be found here: http://www.ebrd.com/documents/transport/dwdtor81924.pdf.
Consultant Selection Procedure: Single stage open competitive selection. Interested firms or groups of firms are invited to submit a Technical and Financial Proposal.
Assignment Start Date and Duration: The Assignment is expected to start in Q1 2020 and has an estimated overall duration of 18 months.
Cost Estimate for the Assignment: EUR 119,250 (exclusive of VAT).
Funding Source: It is anticipated that the contract will be financed by Central European Initiative (CEI). Selection and contracting are subject to the availability of funding.
Eligibility: There are no eligibility restrictions based on the consultant's country of origin.
Consultant Profile: Corporate services are required. The Consultant will be a firm or a group of firms preferably with previous project experience related to:
• outreach and communications, training provision and capacity building for CSOs
• sustainable transport, including intermodal connections, gas emissions, pollution reduction and safety issues
• the Western Balkans region, demonstrate local knowledge, including language skills and cultural sensitivity, knowledge of stakeholder groups, including vulnerable stakeholders, and communication skills appropriate for different targets groups.
The Consultant shall propose a team of experts, preferably comprised of local consultants, who will carry out the Assignment. The provided expertise should cover all the areas defined under Task 1 and Task 2.
The Consultant's expert team is expected to include the following key experts (the 'Key Experts'):
(a) Key Expert 1 - Senior Programme Manager with
Preferably 10 years of professional advisory experience in the area of sustainable transport and stakeholder engagement;
Preferably 5 years of project management experience including acting as Team Leader on similar assignments;
In-depth knowledge of rail transport, intermodal connections and transport safety;
Very good understanding of civil society landscape in Albania;
Excellent communication, analytical, report writing and presentation skills;
Proficiency in written and spoken English; knowledge of the local language at an appropriate level is a distinctive advantage.
(b) Key Expert 2 - Transport safety specialist with
Preferably 5 years of professional advisory experience related to transport safety, in particular rail, (covering the areas listed in the scope of work and the services offered in the Project);
Preferably 3 years of professional experience in training provision;
Professional experience in conducting worker and public stakeholder engagement, capacity building and training;
Participation preferably at least in 2 similar projects;
Proficiency in written and spoken local and English languages.
(c) Key Expert 3 - Communications/advocacy and Outreach Expert with
Preferably 5 years communication, outreach and capacity building expertise;
Professional experience in advising on communication and outreach material/tools/activities in relation to sustainable transport or similar;
In-depth knowledge of the civil society landscape in Albania;
Excellent communication and presentation skills;
Proficiency in written and spoken local and English languages.
Submission Requirements: The consultants are now invited to submit a completed Technical and Financial Proposal as per the standard templates and instructions available at this link: http://www.ebrd.com/documents/procurement/single-stage-package.docx.
Interested Consultants should make themselves familiar with these Standard Templates, Standard Instructions and Conditions of Contract in preparation of their proposals.
The Technical Proposal shall be submitted in English electronically via eSelection not later than the Closing Date, as one single PDF file. The technical proposal should not exceed 25 pages excluding the Declaration Form and CVs (Form 1- TP 1 and Form 1 – TP 6).
The Financial Proposal (Form 2 – FP 1 and FP2) shall be submitted in English separately by email only to the following e-mail address: email@example.com. Please indicate the Project number and title in the subject of your e-mail. Consultants are reminded of the requirement to ensure the confidentiality of the Financial Proposals.
Submission Requirements: The consultants are now invited to submit a completed Technical and Financial Proposal as per the standard templates and instructions available at this link. Interested Consultants should make themselves familiar with these Standard Templates, Standard Instructions and Conditions of Contract in preparation of their proposals.
A Technical Proposal that contains elements of a financial proposal shall be declared non-responsive. A Financial proposal submitted together with the technical proposals via e Selection shall be declared non-responsive.
For the avoidance of doubt, technical proposals should be sent through eSelection and NOT to the above email address. Financial proposals should be sent to the above email address and NOT through eSelection or Bank Contact Person.
Bank Contact Person:
European Bank for Reconstruction and Development
One Exchange Square
London EC2A 2JN
Deadline to Submit Clarification Questions: Via e-mail to the Bank Contact Person by one week before the deadline for receipt of submissions.
Selection Method and Evaluation Criteria:
1. Technical Proposal Evaluation Criteria
(a) Firm's previous project experience in similar assignments (25%)
(b) Quality of the methodology proposed for the Assignment (40%)
(c) CVs of the Key Experts (35%).
The minimum technical score (St) required to pass is 70.
2. Opening of Financial Proposals
After the technical evaluation is completed, only the submissions which score 70 or above of the total marks available for the technical criteria will be eligible to have their financial proposals opened.
3. Combined Technical and Financial Evaluation
The lowest evaluated Financial Proposal (Fm) is given the maximum financial score (Sf) of 100. The formula for determining the financial scores (Sf) of all other Proposals is calculated as follows:
Sf = 100 x Fm/ F, in which “Sf” is the financial score, “Fm” is the lowest evaluated Financial Proposal, and “F” the price of the Proposal under consideration.
Proposals are then ranked according to their combined technical (St) and financial (Sf) scores using the weights (T = 80; F = 20) T + F = 100 as follows: S = St x T% + Sf x F%.
1. The proposal validity period is 120 days from the deadline date for the receipt of submissions. During this period, the Consultant shall maintain its original Proposal without any change, including the availability of the Experts, the proposed rates and the total price.
2. The selection will be made from the Proposals received in response to this notification only, on the basis of the submission requirements and selection criteria set out in this Procurement Notice. The highest-ranked Consultant will be selected and invited to negotiate the contract, subject to availability of funding.
3. Any updates of and clarifications on this procurement notice shall be announced as updates on this notice, without any other notification. In the event of changes consultants will need to download the updated versions. Consultants are required to periodically check the notice for updates. Failure to take the updates into account while preparing the Proposal may result in disqualification or penalties to the scores in the evaluation.