Single Stage Open Competitive Selection – Request for Proposals
The European Bank for Reconstruction and Development (the “EBRD” or the “Bank”) is considering providing a senior loan of up to EUR 15.0 million (the “Loan”), co-financed by up to EUR 5.0 million investment grant to Khmelnitsky communal enterprise “Spetskomuntrans” (the “Company” or the “Borrower”), a municipal company in the city of Khmelnitsky (the “City”), to help the City to improve and develop an integrated, sustainable municipal solid waste (“MSW”) management system (the “Project”).
According to the National Waste Management Strategy of Ukraine-2030, approved by the Cabinet of Ministers (Order 820-p as of 8 November 2017) every oblast is obliged to develop a Regional Waste Management Plan. This plan should be developed according to uniform Methodological Guidelines approved by the Ministry of Ecology and Natural Resources (Order 142 as of 12 April 2019) cover all activities within the scope of the responsibilities of local authorities in the field of waste management.
EBRD now intends to engage a consultant (“the Consultant”) to develop Regional Waste Management Plan and Stakeholder Participation Programme for Khmelnytsky Oblast (the “Assignment”).
The selected Consultant is expected to provide the following services:
1. Develop and deliver Regional Waste Management Plan for improvement of collection, separation, transfer, recycling and disposal of waste in the Khmelnytsky Region with a total population of 1,200,000 inhabitants.
2. Using ESIA for the existing landfill rehabilitation, construction of a new sanitary landfill and the municipal solid waste processing plant as well as other document provided by the City of Khmelnytsky integrate Khmelnytsky Waste Management Project in the Regional Waste Management Plan.
3. Develop and deliver the Stakeholder Participation Programme, including the Public Awareness Support, to define procedures and methods to ensure efficient and effective involvement of various project stakeholders.
4. Develop and deliver Refuse Derived Fuel (“RDF”) and Compost market assessment.
5. Develop and deliver Strategic Environmental Assessment (“SEA”) in in accordance with the requirements of the Law of Ukraine “On Strategic Environmental Assessment”.
The Consultant will also identify and conduct any complimentary studies that may be required given the Project’s context, provisions of EU-Ukraine Association Agreement (2014) and the requirements of the legislation of Ukraine, in particular of the Order of the Ministry of Ecology and Natural Resources of Ukraine No. 142 of 12 April 2019.
Consultant Selection Procedure: Single stage open competitive selection. Interested firms or groups of firms are invited to submit a Technical and Financial Proposal.
Assignment Start Date and Duration: The Assignment is expected to start in Q1 2020 and has an estimated overall duration of 9 months.
Cost Estimate for the Assignment: EUR 250,000 (exclusive of VAT).
Funding Source: EU Neighbourhood Investment Platform (“EU NIP”). Selection and contracting are subject to the availability of funding.
Eligibility: There are no eligibility restrictions based on the consultant's country of origin.
Consultant Profile: Corporate services are required. The Consultant will be a firm or a group of firms preferably with previous project experience related to:
• Solid Waste Projects;
• Development of Solid Waste Management Plans and Stakeholder Participation Programmes;
• Environmental and Social Assessments and EIA process for municipal projects in Ukraine or similar EBRD's countries of operations;
• Knowledge of EBRD and EU Requirements for EIA as well as the Bank's Environmental and Social Policies;
• Experience of working with IFIs is desirable.
The Consultant's expert team is expected to include at least the following key experts (the 'Key Experts'):
• Project manager/Team Leader preferably with at least 15 years of work experience and at least twelve years of experience in solid waste management planning activities. The Project Manager shall have participated in developing solid waste management plans in countries, outside of his/her home country. The Project Manager shall have experience in the development of project plans and budgetary estimates, including foreign and local exchange costs.
• A specialist with at least 10 years of work experience in the specification, operation, and maintenance of mobile equipment such as trucks and earth-moving equipment. The specialist shall have experience which is relevant to assessing the needs and capabilities of the company to operate, maintain and repair a fleet of refuse collection and disposal equipment. Working knowledge of Ukrainian or Russian would be an asset.
• A specialist with at least 10 years of work experience in sanitary landfill design and operation. The specialist shall have experience in the development of sanitary landfill siting and design requirements. Working knowledge of Ukrainian or Russian would be an asset.
• A specialist with at least 10 years of work experience in solid waste processing plant design and operation. This expert should have direct experience in solid waste processing plant operations at a world class plants. Working knowledge of Ukrainian or Russian would be an asset.
• A legal expert with at least 5 years of work experience in the area of waste management and profound knowledge of the applicable legislation. Working knowledge of Ukrainian or Russian would be an asset.
Additionally, the Consultant should suggest a pool of Local Experts, preferably with 5 years of relevant professional experience in dealing with similar projects in SWM industry in Ukraine.
Submission Requirements: The consultants are now invited to submit a completed Technical and Financial Proposal as per the standard templates and instructions available at:
Interested Consultants should make themselves familiar with these Standard Templates, Standard Instructions and Conditions of Contract in preparation of their proposals.
The Technical Proposal shall be submitted in English electronically via eSelection not later than the Closing Date, as one single PDF file. The technical proposal should not exceed 25 pages excluding the Declaration Form and CVs (Form 1- TP 1 and Form 1 – TP 6).
The Financial Proposal (Form 2 – FP 1 and FP2) shall be submitted in English separately by email only to the following e-mail address: firstname.lastname@example.org. Please indicate the Project number and title in the subject of your e-mail. Consultants are reminded of the requirement to ensure the confidentiality of the Financial Proposals. Consultants are reminded of the requirement to ensure the confidentiality of the Financial Proposals.
A Technical Proposal that contains elements of a financial proposal shall be declared non-responsive.
A Financial Proposal submitted together with the technical proposals via e Selection shall be declared non-responsive.
For the avoidance of doubt, technical proposals should be sent through eSelection and NOT to the above email address. Financial proposals should be sent to the above email address and NOT through eSelection or Bank Contact Person.
Bank Contact Person:
European Bank for Reconstruction and Development
One Exchange Square
London EC2A 2JN
For the avoidance of doubt, technical proposals should be sent through eSelection and NOT to this email address. Financial proposals should be sent to this email address and NOT through eSelection.
Deadline to Submit Clarification Questions: Via e-mail to the Bank Contact Person by 28 January 2020.
Selection Method and Evaluation Criteria:
1. Technical Proposal Evaluation Criteria
(a) Firm's previous project experience in assignments related to Solid Waste, Development of Waste Management Plans and Stakeholder Participation Programmes (30 %)
(b) Quality of the methodology proposed for the Assignment (35 %)
(c) CVs of the Key Experts (35 %).
The minimum technical score (St) required to pass is 70.
2. Opening of Financial Proposals
After the technical evaluation is completed, only the submissions which score 70 or above of the total marks available for the technical criteria will be eligible to have their financial proposals opened.
3. Combined Technical and Financial Evaluation
The lowest evaluated Financial Proposal (Fm) is given the maximum financial score (Sf) of 100. The formula for determining the financial scores (Sf) of all other Proposals is calculated as follows:
Sf = 100 x Fm/ F, in which “Sf” is the financial score, “Fm” is the lowest evaluated Financial Proposal, and “F” the price of the Proposal under consideration.
Proposals are then ranked according to their combined technical (St) and financial (Sf) scores using the weights (T = 80; F = 20) T + F = 100 as follows: S = St x T% + Sf x F%.
1. The proposal validity period is 120 days from the deadline date for the receipt of submissions. During this period, the Consultant shall maintain its original Proposal without any change, including the availability of the Experts, the proposed rates and the total price.
2. The selection will be made from the Proposals received in response to this notification only, on the basis of the submission requirements and selection criteria set out in this Procurement Notice. The highest-ranked Consultant will be selected and invited to negotiate the contract, subject to availability of funding.
3. Any updates of and clarifications on this procurement notice shall be announced as updates on this notice, without any other notification. In the event of changes consultants will need to download the updated versions. Consultants are required to periodically check the notice for updates. Failure to take the updates into account while preparing the Proposal may result in disqualification or penalties to the scores in the evaluation.