Green Cities Framework: Green City Action Plan (GCAP)

Location:

Regional

Business sector:

Municipal and environmental infrastructure

Project number:

79392

Funding source:

EBSF - EBRD Shareholder Special Fund

Contract type:

Consultancy Services

Notice type:

Invitation for expressions of interest (CSU)

Issue date:

03 Dec 2019

Closing date:

07 Feb 2020   at  17:00   London

Access eSelection

21/01/19: Updated link to response to requests for clarification can be accessed from the following link: http://www.ebrd.com/documents/municipal-infrastructure/dwdresponse-to-request-for-clarification79392.pdf

15/01/19: The response to all requests for clarification received can be accessed from the following link: http://www.ebrd.com/documents/municipal-infrastructure/dwdresponse-to-request-for-clarification79392.pdf

Programme Description:

Cities (the “Cities) in the European Bank for Reconstruction and Development’s (“EBRD” or the “Bank”) countries of operation (“CoOs”) play a critical role in the global response to climate change. However, their climate-investment needs are significant, with municipalities facing budgetary constraints and limited capacity to structure and deliver ‘bankable’ projects. In response, the EBRD has developed a Green Cities Framework (the “Framework” or “GrCF”) to address the Cities’ climate change challenges while building the market case for private-sector investment in sustainable urban infrastructure. The over-arching aim of the GrCF is to serve as a sector wide catalyst for addressing climate change at the City level, which will be achieved through the preparation and subsequent implementation of Green City Action Plans ("GCAPs"). GCAPs are then used as a means of identifying green investments, together with wider strategic objectives in this field.

Assignment Description:

The EBRD intends to enter into Framework Agreements with up to 10 Consultants (“Framework Consultants”) to enable the Bank to call upon a shortlist of pre-qualified firms from which it can quickly and efficiently obtain reliable services for Cities to develop GCAPs that help them strategically plan and prioritise actions and investments to improve their environmental standards.

The objective of the Green Cities Framework is to guide Cities through four main steps – from establishing a i) Green City Baseline, developing a ii) Green City Action Plan, all the way through to iii) implementation and iv) reporting on progress and outcomes.


Framework Consultants will be selected for individual assignments in accordance with the Bank’s Corporate Procurement Policies and Rules (CPPR). The Bank shall send to the Consultants specific Terms of reference for the Assignment (“Specific ToR”). The Specific ToR will include a description of the tasks to be performed, time schedules and reporting instructions. The Consultants shall respond by sending to the Bank a technical and financial proposal for the Call-Off together with details of the Expert(s) proposed to carry out the work. The Bank will then assess the responses and subject to successful negotiations - issue a call-off notice (“Call-Off Notice”) to the selected Framework Consultant.

The Framework Consultants will be engaged under non-exclusive Framework Agreements. The Framework Agreements will establish, in advance fee rates for experts, contract terms and agreements, and procedures that will govern individual assignments (“Assignments” or “Call-offs”) to be required to implement the Programme. The Bank reserves the right to tender and award assignments at its discretion, in accordance with the Bank’s CPPR. It is possible that the Framework Consultant may not be assigned any work under the Framework Agreement.

Description of Individual Assignments (Call-offs)

Under the Assignment, the Framework Consultants shall support cities in the EBRD CoOs in taking ownership of the GCAP, and, during the development process of the action plans, enable the Cities to build the necessary capacity to successfully implement the GCAP by:
a) Assisting the Cities to become familiar with the GCAP Methodology (‘the Methodology’) and to establish the necessary leadership team for applying the Methodology;
b) Supporting the Cities to identify the key stakeholders for the assignment, including main contact points of each entity, responsible for contributing to the development of the GCAP;
c) Supporting the Cities in their stakeholder engagement;
d) Assisting the Cities to conduct broad stakeholder consultations (including both bilateral meetings and consultation group meetings, depending on the need) during the different steps in the GCAP.

Each Green City Action Plan will be designed taking into account the project needs and the Client’s capacity. The Consultant shall develop a GCAP by taking into account, and integrating and harmonising where applicable, efforts made under existing and on-going initiatives, strategies, and plans related to urban and environmental sectors authorised by the Cities and other government institutions. This may include other EBRD-supported initiatives focussed on urban regeneration, resilient development or asset management.

Full Terms of Reference (ToR) of the Programme can be found here: http://www.ebrd.com/documents/municipal-infrastructure/dwdtor79392.pdf

Status of Selection Process: Interested firms or groups of firms are hereby invited to submit expressions of interest.

Programme Start Date and Duration: The Programme is expected to start in Q2 2020 and has an estimated overall duration of three years. Subject to availability of funding, the performance of the selected Framework Consultants and the specific needs of the Bank, the Programme may be extended beyond the current scope.

Cost Estimate: The total amount over the three years of operation of the Framework is dependent on the Bank’s transaction volume and the availability of donor funds. It is estimated that assignments for approximately EUR 3 million per annum could be procured however this is dependent on the Bank’s project pipeline. The cost estimate for individual GCAP Assignments will vary depending on their specific scope, but individual budgets are expected to be EUR 300,000 (exclusive of VAT).

The Consultant must determine whether any VAT would be chargeable on the services and the basis for that determination, without taking into consideration the special status of the Bank as an IFI and state this to the Bank in their response to the Invitation for Expressions of Interest. To the extent that a Consultant incurs input VAT on goods and services purchased in connection with the provision of services (e.g. VAT on airline ticket) which is not otherwise recoverable by the consultant from the local tax authority, the gross cost to the consultant of such expenses shall be treated as a reimbursable expense.

Funding Source: This Programme is expected to be funded by multiple international donors as well as the EBRD Shareholder Special Fund. Please note that selection and contracting will be subject to the availability of funding.

Eligibility: There are no eligibility restrictions based on the consultant’s country of origin.

Consultant Profile: Corporate services are required. The Consultant will be a firm or a group of firms who can demonstrate the full range of expertise required for the successful implementation of the assignments. Due to the nature or size of a given project, some resources may be required to have skills and experience that span multiple tasks. Additional skills and experience beyond those listed here may be required for a given assignment.

The following information indicates the levels of experience that may be required for assignments under the Framework.

- Firm level: successful completion of preferably ten (10) projects of similar scope within the last 5 years, with at least four of these projects being in the Bank’s countries of operation and 10 years or more demonstrated relevant experience in the sector specified in particular relating to: (i) green/sustainable cities – experience in measuring environmental performance and improvement in the development of sustainability plans for cities; (ii) policy-related experience related to local governance, particularly in urban planning, climate change mitigation and adaptation and environmental policies and regulations; (iii) economics experience in applied cost-benefit analysis and/or related multi-criteria analysis; financial experience with knowledge of private and public financing on related green-/and brownfield projects; (iv) technical understanding of innovative urban infrastructure and policy solutions, including smart technologies, to address climate change and improve local environmental quality; (v) incorporation of environmental, economic, social and gender aspects in the development of green/sustainable city agendas
- Firm level: delivering projects in accordance with international financial institutions (“IFI”) requirements and with municipalities in EBRD CoOs in relation to urban sustainability and both national and local municipal regulations.
- Key Experts: participation in at least five (5) projects of relevant scope within the last five years

The Consultant’s expert team is expected to include key experts as follows:

a) Key Expert 1 - Team Leader with preferably10 years of relevant experience in leading the implementation of projects relating to urban planning, green cities and/or environmental sustainability plans for cities
b) Key Expert 2 - Urban Sustainability Expert with preferably10 years of expertise in working with municipalities in EBRD CoOs relating to urban sustainability and both national and local municipal regulations, with multi-disciplinary expertise in environment, social and economy, capable of providing a holistic and coordinated oversight for developing a comprehensive strategic/master planning of a city. Good understanding of smart city solutions, resource and energy efficiency, urban planning of the city or the region is preferable
c) Key Expert 3 – Local Project Coordinator with preferably 5 years’ experience in policy advisory to municipalities on subjects of green cities/sustainable development/city resilience with excellent knowledge of the municipal laws/regulations in relation to the national laws/regulations with excellent communications and presentation skills both in English and the local language. The Local Project Coordinator is expected to spend a considerable amount of time in the City, working with the nominated staff from the City to ensure that skills are transferred to ensure the sustainability and implementation of the GCAP
d) Key Expert 4 - Policy and Institutional Expert with preferably five years of experience related to local governance, particularly urban planning, climate change mitigation, adaptation and environmental policies and regulations with in-depth knowledge of municipal or national regulations, policies, and standards in the field of urban planning and environmental sustainability and relevant experience in writing strategic policy documents that can be read and understood by a broad audience
e) Key Expert 5 - Economics and Finance Expert with preferably 10 years of experience in applied cost-benefit analysis and/or related multi-criteria analysis, economic growth and employment, economic resilience, and municipal revenue and expenditure with knowledge of private and public financing on related green-/ and brownfield projects
f) Key Expert 6 - Legal Expert with preferably five years of experience in, municipal laws and regulations, and local and national urban planning approval process
g) Key Expert 7 - Stakeholder Engagement Expert with preferably five years of experience in liaising with local stakeholders, organising community engagement events and outreach/publicity activities
h) Key Expert 8 - Social / Gender Expert with preferably 10 years of relevant experience in the promotion of gender equality and women’s economic empowerment, public health, access to services, poverty/equality, green behaviour and awareness, citizen engagement, social resilience, safety, gender based violence, childcare support and mobility patterns
i) Key Expert 9 - Environment Expert with preferably 10 years of relevant experience in the following areas who is capable of collecting and analysing data for Green City Indicators; air, water, soil, green space, biodiversity and ecosystems, climate change mitigation and adaptation, transport, buildings, industries, energy, solid waste, and land-use
j) Key Expert 10 - Water Expert a specialist with a university degree or equivalent qualification in an engineering discipline with preferably 10 years of professional experience in the field of water and wastewater management with comprehensive experience of similar assignments, and institutional and commercial management of water operators
k) Key Expert 11 - District Energy Expert a specialist with a university degree or equivalent qualification in an engineering discipline with preferably 10 years professional experience in the field of district energy with comprehensive experience of similar assignments, and institutional and commercial management of district heating companies
l) Key Expert 12 - Solid Waste Expert preferably with 10 years professional, demonstrable experience in assessing data on waste generation (quantities) and composition of different waste types and generators in the city
m) Key Expert 13 - Buildings Expert with an engineering degree or equivalent qualification preferably with 10 years of relevant experience in building construction and renovation
n) Key Expert 14 - Urban Transport Expert with a university degree or equivalent qualification in transport planning preferably with 10 years previous professional experience of similar assignments in urban transport.

Submission Requirements: Interested consultants are hereby invited to submit expressions of interest. In order to determine the qualifications and competence of consulting firms seeking to be shortlisted, the information submitted should include the following:

- Brief overview of the firm/group of firms including company profile, organisation and staffing;
- Details of experience and relevant assignments undertaken in the specified sectors during the past 5 years. Including information on contract value, contracting entity/client, location/country, duration (mm/yy), expert months provided, assignment budget/percentage of the overall work carried out by the consultant (in the case of association of firms, or subcontracting) main activities,
- CVs of key staff who would be available to work on the assignments, detailing qualifications, experience in similar assignments, particularly assignments undertaken in the previous 5 years, including information on contracting entity/client, project location/country, duration (mm/yy) to (mm/yy), expert months, provided assignment budget, main activities and objectives.

The above information should not exceed 10 pages excluding CVs and contact sheet.

The complete expressions of interest (“EoI”) should be submitted in English electronically through e-Selection as one file (in Word or PDF not exceeding 4MB), to reach the Bank not later than the closing date and time. Company brochures and marketing materials are not required and will not be considered. The EoI should be accompanied by completed Consultant Declaration Form and Contact Sheet, the template for which is available from the following web-link: http://www.ebrd.com/pages/workingwithus/procurement/notices/csu/contact_sheet.doc.

The Bank reserves the right to reject submissions that are not administratively compliant.

Bank Contact Person:

Viv Headlam
European Bank for Reconstruction and Development
One Exchange Square
London EC2A 2JN
e-mail: lewishev@ebrd.com (submissions should be sent through eSelection and NOT to this email address)

Notes:

1. Following this invitation for expressions of interest, a shortlist of qualified firms will be formally invited to submit proposals. Consultant selection and contracting will be subject to availability of funding.

2. The shortlist criteria are:
(i) Firm(s)’ previous project experience in similar assignments in the relevant sector (50%);
(ii) Firm(s)’ previous project experience in similar assignments in the EBRD CoOs (30%)
(iii) CVs of Key Experts (20%)