The clarifications have been issued on 17 July 2019:
Question: The ToR and relevant Annexes describe guidelines and methodologies for conducting the design of dump rehabilitation and sanitary landfill construction, mentioned as “appropriate technical due diligence for each sub-project” (page 12 of the ToR). According to our experience in the domain, the level mentioned is not that of a “preliminary design” as stated elsewhere in the ToR (such as in page 35) but rather that of a conceptual/detailed design.
- EBRD is requesting a preliminary design for the new sanitary landfills. The preliminary design shall support the definition of the functional specifications for the PIP components. In contrary to a detailed design, the preliminary design is not a design after which the PIP components can be tendered or built against (so the preliminary is not legally binding), but most important, it shall allow a CAPEX estimate with an accuracy of +- 15%.
- Annex A1.2 and A.1.3. describe the requirements regarding investigations for the sites itself. The requirements for the preliminary design are described in point H.) of Annex A1.3.
Question: In this respect we would kindly like to ask and/or point out the following:
- At what stage should this design be submitted to the Client? Page 26 of the ToR shows the schedule of deliverables but it is not clear within it where should these designs be submitted. Can you please clarify.
- The “preliminary designs” are integral parts of the reports and are a pre-requisite for finalizing the E&S DD, which will require the exact landfill location, a baseline study, preliminary design for geological barrier, landfill gas treatment, leachate management, etc.
- Moreover if our understanding is correct and such designs are mandated we believe the overall project deadline is relatively tight taking into consideration the considerable number of dumpsites and landfills (more than 30 dumps and 7 landfills) and the fact that the PIP is merely scheduled after 10 weeks.
- Only the “preliminary design” is required.
- Preliminary PIP for Group 1, which is expected to include two landfills and less than 10 existing dumpsites, is scheduled after 10 weeks.
The clarifications have been issued on 16 July 2019:
Question: Can you confirm if technical due diligence will be provided by the consultant for the closure/remediation of the 33 dumpsites and the opening of the 7 new landfills.
EBRD Answer: We confirm that technical due diligence will cover closure/remediation of the 33 dumpsites and the opening of the 7 new landfills.
Question: Among the list of the required deliverables stated in the Terms of Reference, the Consultant will produce the updated financial model of Groups 2 and 3, but Group 1 is missing. Please can you specify the estimated deadline for this Group.
EBRD Answer: As per the ToR, draft IFRS audit report and financial models with all key inputs agreed with the EBRD should be submitted within 10 weeks of the start date. These models should already include Group 1 projects.
Question: According to the Terms of Reference, the Consultant shall prepare the Local Feasibility Report as a separate report to the final report in week 30. On the other hand, the list of deliverables includes the production of the "Local Feasibility Study (Group 1) in week 16. Please can you specify what is expected for this last deliverable.
EBRD Answer: Local Feasibility Study shall be prepared for Group 1 as a matter of priority in the week 16. For Group 2 and 3 the deadline is week 30.
The Procurement Notice has been modified on 15 July 2019 as follows: the Closing Date is extended until 1 August 2019, 17:00 London time.
Single Stage Open Competitive Selection
The Uzbekistan State Committee for Ecology and Environmental Protection (the “Committee”) approached the European Bank for Reconstruction and Development (“EBRD” or the “Bank”) with a request to support modernisation of solid waste management (“SWM”) infrastructure in Karakalpakstan (“RK”) and Horezm Oblast (“HO”) (together, the “Regions”) by providing sovereign loans to the country of up to USD 120 million and 60 million, respectively (the “Project”). The Project is preliminary expected to include (i) the closure of around 33 existing dumpsites, ii) construction of seven new EU-compliant sanitary landfills and approximately 13 transfer stations, iii) other ancillary investments like sorting lines and specialised vehicles. State unitary enterprises “Karakalpakstan Toza Hudud” and “Horezm Toza Hudud” (together, the “Companies”) are expected to be final beneficiaries of the Project. According to a preliminary scoping study conducted by the Bank, the Project is expected to consist of seven sub-projects (the “Sub-Projects”), where each sub-project is understood to include the construction/renovation of a landfill and the closure of the neighbouring dumpsites. The Sub-Projects combined will fully cover the Regions.
The Bank wishes to engage a consultant (the “Consultant”) to prepare a comprehensive feasibility study (“FS”) to assess the feasibility of proposed investments in SWM infrastructure in RK and HO. The Consultant should prepare a detailed feasibility study including technical, institutional, financial and environmental aspects.
The overall objective of the investment will be to improve service, efficiency and environmental and social compliance of the municipal solid waste management system in the Regions. The Consultant will review the detailed requirements for the Project, verify whether a bankable project meeting these objectives can be prepared, and prepare such project.
The selected Consultant is expected to provide the following services:
a. Review of the Country’s solid waste management strategy for 2019-28 (the “Strategy”);
b. Review and analyse the current situation of the waste collection / separation / recycling / treatment and disposal (incl. landfilling) in the Regions;
c. Review the institutional and legal framework of the sector;
d. Review the Committee’s proposed investment programme for the Regions;
e. Propose a Priority Investment Programme (“PIP”);
f. Estimate potential effects of the PIP;
g. Prepare financial inputs/assumptions to be used in the financial model, which will be prepared by the EBRD;
h. Prepare implementation arrangements, including the need of technical supervision, to be envisaged for the successful implementation of the Project.
i. Determine an efficient implementation strategy for the Project and prepare a general timetable of the Project implementation.
j. Carry out an Environmental and Social Assessment of the proposed Project to identify its environmental and social risks, impacts and benefits in accordance with EBRD’s Environmental and Social Policy (2014, ESP) and Performance Requirements (PRs)
Full Terms of Reference for the Assignment can be found here.
Consultant Selection Procedure: Single stage open competitive selection. Interested firms or groups of firms are invited to submit a Technical and Financial Proposal.
Assignment Start Date and Duration: The Assignment is expected to start in early Q3 2019 and has an estimated overall duration of 30 weeks.
Input estimate for the Assignment: The estimated input of the key experts is expected to be between 750 and 900 man-days.
Funding Source: It is anticipated that the contract will be financed by the EBRD Technical Co-operation Funds. Selection and contracting are subject to the availability of funding.
Eligibility: There are no eligibility restrictions based on the consultant's country of origin.
Consultant Profile: Corporate services are required. The Consultant will be a firm or a group of firms with previous project experience related to solid waste.
Solid waste experts should demonstrate experience in assessing data on waste generation (quantities) and composition of different waste types and generators in the city. In addition, the solid waste experts should have knowledge and technical understanding of different waste collection systems, recycling / treatment and disposal systems and the related infrastructure and to assess current impacts and hot spots. Qualified consultants also should proof a sound knowledge on financial and legal backgrounds related to waste management systems, for example national and international legislation that will shape the future design of waste management systems.
The Consultant's expert team is expected to include the following key experts (the 'Key Experts'):
• Project Manager/Team Leader with a university degree or equivalent qualification with preferably a minimum of 15 years professional experience in the field of solid waste management, with comprehensive experience of similar assignments in the CIS, as well as in institutional and commercial management of solid waste companies. The expert should have ample experience working with international financial institutions (such as EBRD). Working knowledge of Russian and/or Uzbek languages is preferred.
• Financial Specialist(s) with excellent financial modelling skills and first-hand experience with EIRR methodology.
• Technical Specialists / Solid Waste Engineer(s) with relevant experience of similar assignments in the region. Working knowledge of Russian and/or Uzbek languages is preferred.
• Geological Expert with experience in interpreting and assessing geological and hydrogeological situation at the new sites for sanitary landfills and having experience in assessing stability issues of landfill (dumps) bodies.
• Environmental and Social Expert(s) with experience in ESIAs and E&S due diligence, health & safety, stakeholder engagement, public consultation and disclosure in the local context, gender and inclusion expertise, and/or resettlement expertise, in solid waste management sector with experience of similar assignments prepared for international financial institutions and with recent track record in the region.
• Resource Efficiency Expert with experience in waste management.
• Institutional Expert with experience of similar assignments.
• Legal Expert with relevant experience in the areas of natural monopolies regulation and knowledge of Uzbekistan tariff legislation.
• Local Experts with good communication skills and evidenced technical knowledge of solid waste sector planning, design, implementation and operations.
The Consultant is expected to include local consultants in the team and/or cooperate with local consulting companies in order to benefit from local knowledge. The Consultant will engage local language speaking staff on their team or arrange for translation/interpreting when necessary. All experts must be independent and free from conflicts of interest in the responsibilities accorded to them.
Submission Requirements: The consultants are now invited to submit a completed Technical and Financial Proposal as per the standard templates and instructions available at this link. Interested Consultants should make themselves familiar with these Standard Templates, Standard Instructions and Conditions of Contract in preparation of their proposals.
1. The Technical Proposal shall be submitted in English electronically via eSelection not later than the Closing Date, as one single PDF file. The technical proposal should not exceed 35 pages excluding the Declaration Form and CVs (Form 1- TP 1 and Form 1 – TP 6).
2. The Financial Proposal (Form 2 – FP 1 and FP2) shall be submitted in English separately by email only to the Bank Contact Person. Consultants are reminded of the requirement to ensure the confidentiality of the Financial Proposals.
A Technical Proposal that contains elements of a financial proposal shall be declared non-responsive.
A Financial proposal submitted together with the technical proposals via e Selection shall be declared non-responsive.
Bank Contact Person:
European Bank for Reconstruction and Development
One Exchange Square
London EC2A 2JN
For the avoidance of doubt, technical proposals should be sent through eSelection and NOT to this email address. Financial proposals should be sent to this email address and NOT through eSelection.
Deadline to Submit Clarification Questions: Via e-mail to the Bank Contact Person not later than 10 calendar days before the Closing Date.
Selection Method and Evaluation Criteria:
1. Technical Proposal Evaluation Criteria
(a) Consultant’s previous project experience in similar assignments (30%)
(b) Quality of the methodology proposed for the Assignment (20%)
(c) CV(s) of Environmental and Social Expert(s) (20%)
(d) CVs of other Key Experts (30%)
The minimum technical score (St) required to pass is 75.
2. Opening of Financial Proposals
After the technical evaluation is completed, only the submissions which score 75 or above of the total marks available for the technical criteria will be eligible to have their financial proposals opened.
3. Combined Technical and Financial Evaluation
The lowest evaluated Financial Proposal (Fm) is given the maximum financial score (Sf) of 100. The formula for determining the financial scores (Sf) of all other Proposals is calculated as follows:
Sf = 100 x Fm/ F, in which “Sf” is the financial score, “Fm” is the lowest evaluated Financial Proposal, and “F” the price of the Proposal under consideration.
Proposals are then ranked according to their combined technical (St) and financial (Sf) scores using the weights (T = 70; F = 30) T + F = 100 as follows: S = St x T% + Sf x F%.
1. The proposal validity period is 120 days from the deadline date for the receipt of submissions. During this period, the Consultant shall maintain its original Proposal without any change, including the availability of the Experts, the proposed rates and the total price.
2. The selection will be made from the Proposals received in response to this notification only, on the basis of the submission requirements and selection criteria set out in this Procurement Notice. The highest-ranked Consultant will be selected and invited to negotiate the contract, subject to availability of funding.
3. Any updates of and clarifications on this procurement notice shall be announced as updates on this notice, without any other notification. In the event of changes consultants will need to download the updated versions. Consultants are required to periodically check the notice for updates. Failure to take the updates into account while preparing the Proposal may result in disqualification or penalties to the scores in the evaluation.