Single Stage Open Competitive Selection - Request for Proposals
The European Bank for Reconstruction and Development (“EBRD” or the “Bank”) recognises that strategic and integrated re-use of under-used land holdings and infrastructure systems in urban centres can be instrumental in driving improved quality of life and other social outcomes, in parallel with delivering enhanced economic opportunities and environmental metrics. Brownfield urban regeneration opportunities of this nature are present in across the Bank’s countries of operation, including the Baltic states.
With support from the Austrian government, the City Regeneration and Environment (CREATE) Fund has been established to support cities in the EBRD region exploit brownfield urban regeneration opportunities.
As Estonia competes with other Baltic sea nations and other global economies, the role of the City of Tallinn continues to evolve, with the city welcoming increasing numbers of visitors and workers through the Port and other transit stations. A number of large-scale investments are likely to take place across the city over the next 10 years including the Port of Tallinn investments and the Rail Baltica facilities. It is in this context that the city administration for the City of Tallinn (CoT) is preparing an update to the city’s strategic development plan (“Tallinna Arengukava 2021 + / Tallinn Development Plan 2021+ hereafter referred to as ‘DP 21’).
Over the last 25 years, urban development in the city of Tallinn is acknowledged to have been broadly successful in providing new commercial real estate and bringing life to previously underused areas of the urban core – although this is widely considered to have been achieved with limited collaboration between public and private sector actors, and at the expense of other forms of land-use. Future urban development initiatives are expected to be more complex in nature and, as a result, to demand greater levels of collaboration between the public and private sectors.
In this context the Bank intends to engage the services of a consultant (the “Consultant”) to undertake activities that contribute to the effective coordination and alignment of urban regeneration projects in Tallinn (the “Assignment”). Activities undertaken by the Consultant will support key actors in the city to mobilise action and, in so doing, enable critical investments to move forward.
The Consultant will conduct a land-use review that contributes to effective coordination and alignment of urban regeneration projects in Tallinn. Taking the review as the basis of the Assignment, the overarching objective of the technical cooperation is to then identify and test pragmatic models for collaboration and partnership between public and private sector actors in the development of the urban environment – such as may yield benefits in the future development of the city. The consultant should provide a strategic assessment of the city’s capacity (financial and otherwise) to deliver urban projects – and identify policy tools that may be adopted to enhance this capacity.
Thus the Assignment will develop outputs that inform the development of the DP21 in a timely manner. The Consultant’s outputs will focus on land-use and infrastructure (including, but not limited to, transportation systems) in the city and the ways in which management of public and private interests can be optimised to secure the strongest social and economic outcomes.
The selected Consultant is expected to provide the following services under the Assignment that will be carried out in three stages over an 18 week period:
1. Stage A (8 weeks) - Baseline data collection and sectoral land-use review comprising market conditions and urban land-use assessment, definition of policy objectives and assessment of investment needs, supply and demand and analysis by land-use category
2. Stage B (10 weeks) - Development of policy responses comprising an assessment of potential policy instruments, benchmarking against comparable policy contexts and initiatives, identification of policy measures to support municipal investment and case studies.
3. Stage C (4 weeks) Recommendations and inputs to DP21 comprising testing and refinement of recommendations with policy-makers and preparation of input to DP21.
Full Terms of Reference (TOR) of the Assignment can be found here: http://www.ebrd.com/documents/property-and-tourism/tallinn-urban-regeneration-landuse-review-and-development-partnership-models.pdf.
Consultant Selection Procedure: Single stage open competitive selection. Interested firms or groups of firms are invited to submit a Technical and Financial Proposal.
Assignment Start Date and Duration: The Assignment is expected to start end of Q2 2019 and has an estimated overall duration of 18 weeks.
Cost Estimate for the Assignment: EUR 145,000 (exclusive of VAT). Subject to availability of funding, the performance of the selected Consultant and the specific needs of the Bank, the Assignment may be extended beyond the current scope.
The Consultant must determine whether any VAT would be chargeable on the services and the basis for that determination, without taking into consideration the specialist status of the Bank as an IFI and state this to the Bank in their response to the Invitation for Request for Proposals. To the extent that a Consultant incurs input VAT on goods and services purchased in connection with the provision of services (e.g. VAT on airline ticket) which is not otherwise recoverable by the consultant from the local tax authority, the gross cost to the consultant of such expenses shall be treated as a reimbursable expense.
Funding Source: It is anticipated that the contract will be financed by Austrian-EBRD CREATE Fund Programme. Selection and contracting are subject to the availability of funding.
Eligibility: There are no eligibility restrictions based on the consultant's country of origin.
Consultant Profile: Corporate Services are required. The Consultant will be a firm or group of firms preferably with previous project experience and expertise in the Baltic region and beyond:
- Regional and urban planning
- Land use regulation and urban economics
- Municipal and real estate finance
- Infrastructure and masterplan engineering
- Integrated transport planning
The Consultant shall ensure that appropriate qualified experts are available to provide integrated technical services in support of the city’s development initiatives across multiple technical disciplines.
The Consultant’s expert team is expected to include the following key experts (the “Key Experts”):
Key Expert 1: Regional and urban planning specialist: Qualified urban planning, regeneration and real estate development practitioner with preferably 7-12 years relevant previous experience of complex urban development and regeneration projects.
Key Expert 2: Municipal and real estate finance specialist Qualified financial analyst with demonstrated regional expertise in planning, taxation and development finance including the application of the full range of commercialisation mechanisms
Key Expert 3: Real estate legal specialist Qualified legal expert with preferably 7-12 years demonstrated expertise in planning, infrastructure and land-use transactions in the region.
Key Expert 4: Regional and urban economics specialist Qualified Economist or similar economic development professional with preferably 7-12 years relevant previous experience in regional economic development and urban regeneration.
Key Expert 5: Infrastructure and masterplan engineering specialist Qualified Infrastructure Engineer with preferably 7-12 years relevant previous experience in multi-disciplinary infrastructure strategies to support Masterplan and city centre development.
Submission Requirements: Consultants are now invited to submit a completed Technical and Financial Proposal as per the standard templates and instructions available at this link http://www.ebrd.com/documents/procurement/single-stage-package.docx. Interested Consultants should make themselves familiar with these Standard Templates, Standard Instructions and Conditions of Contract in preparation of their proposals.
1. The Technical Proposal shall be submitted in English electronically via eSelection not later than the Closing Date, as one single PDF file. The technical proposal should not exceed 20 pages excluding the Declaration Form and CVs (Form 1- TP 1 and Form 1 – TP 6).
2. The Financial Proposal (Form 2 – FP 1 and FP2) shall be submitted in English separately by email only to the Bank Contact Person. Consultants are reminded of the requirement to ensure the confidentiality of the Financial Proposals. A Technical Proposal that contains elements of a financial proposal shall be declared non-responsive.
Bank Contact Person:
Viv Lewis-Headlam (Mrs)
European Bank for Reconstruction and Development
One Exchange Square
London EC2A 2JN
e-mail: firstname.lastname@example.org (submissions of Technical Proposals should be sent through eSelection and NOT to this email address)
Deadline to Submit Clarification Questions: Via e-mail to the Bank Contact Person by 12 June 2019 (two weeks prior to the deadline for submission of Proposals).
Selection Method and Evaluation Criteria:
1. Technical Proposal Evaluation Criteria
(a) Firm's previous project experience in similar assignments (30%)
(b) Quality of the methodology proposed for the Assignment (30%)
(c) CVs of the Key Experts (40 %).
The minimum technical score (St) required to pass is 70.
2. Opening of Financial Proposals
After the technical evaluation is completed, only the submissions which score 70 or above of the total marks available for the technical criteria will be eligible to have their financial proposals opened.
3. Combined Technical and Financial Evaluation
The lowest evaluated Financial Proposal (Fm) is given the maximum financial score (Sf) of 100. The formula for determining the financial scores (Sf) of all other Proposals is calculated as follows:
Sf = 100 x Fm/ F, in which “Sf” is the financial score, “Fm” is the lowest evaluated Financial Proposal, and “F” the price of the Proposal under consideration.
Proposals are then ranked according to their combined technical (St) and financial (Sf) scores using the weights (T = 80; F = 20) T + F = 100 as follows: S = St x T% + Sf x F%.
1. The proposal validity period is 120 days from the deadline date for the receipt of submissions. During this period, the Consultant shall maintain its original Proposal without any change, including the availability of the Experts, the proposed rates and the total price.
2. The selection will be made from the Proposals received in response to this notification only, on the basis of the submission requirements and selection criteria set out in this Procurement Notice. The highest-ranked Consultant will be selected and invited to negotiate the contract, subject to availability of funding.
3. Any updates of and clarifications on this procurement notice shall be announced as updates on this notice, without any other notification. In the event of changes consultants will need to download the updated versions. Consultants are required to periodically check the notice for updates. Failure to take the updates into account while preparing the Proposal may result in disqualification or penalties to the scores in the evaluation.