Ulaanbaatar Solid Waste Modernisation Project - Environmental and Social Assessment



Business sector:

Municipal and environmental infrastructure

Project number:


Funding source:

EAIF - EU Asian Investment Facility (AIF)

Contract type:

Consultancy Services

Notice type:

Invitation for expressions of interest (CSU)

Issue date:

16 Nov 2018

Closing date:

14 Dec 2018   at  17:00   London

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Project Description:

The European Bank for Reconstruction and Development ("EBRD" or the "Bank") approved funding to the Government of Mongolia to finance priority solid waste investments in the Municipality of Ulaanbaatar, including the expansion of landfill capacity and building a Construction and Demolition Waste ("CDW") plant. The EBRD has signed a loan agreement with the Municipality of Ulaanbaatar and a Project Support Agreement with the Ministry of Finance in May 2018. Implementation of this Project would promote disposal of solid waste in the cities in landfills designed to EU standards with the exception of hazardous waste that cannot be currently segregated from the MSW. Waste generation in Ulaanbaatar is estimated at 1.1 million tonnes p.a. and the existing landfill sites are mostly not well engineered and close to reaching capacity.

The objective of the E&S Impact Assessment is to identify and assess the potentially significant existing and future adverse environmental and social impacts associated with the Company's current operations and the proposed Project, assess compliance with applicable laws and EU EIA Directive, determine the measures needed to prevent or minimise and mitigate the adverse impacts, and identify potential environmental and social opportunities, including those that would improve the environmental and social sustainability of the Project and/or the associated current operations.

Assignment Description:

In the context of the project, the Bank now intends to engage a consultant (the "Consultant") to carry out an Environmental Impact Assessment against the EU requirements for EIA and to update the findings for the previous Environmental and Social Due Diligence ("ESDD") according to the Banks Environmental and Social Performance Requirements.

The detailed scope of work and services are further described in the full Terms of Reference available via this link.

Consultant Selection Procedure:

Single stage open competitive selection

Interested firms or groups of firms are invited to submit a Technical and Financial Proposal.

Assignment Start Date and Duration: The Assignment is expected to start in January 2019 and has an estimated overall duration of up to 24 months.

Cost Estimate for the Assignment: EUR 125,000.00( exclusive of VAT).

The Assignment may be extended beyond the current scope, subject to availability of funding, the performance of the selected Consultant and the business needs.

The Consultant must determine whether any VAT would be chargeable on the services and the basis for that determination, without taking into consideration the special status of the Bank as an IFI and state this to the Bank in their response to the Invitation for Expressions of Interest. To the extent that a Consultant incurs input VAT on goods and services purchased in connection with the provision of services (e.g. VAT on airline ticket) which is not otherwise recoverable by the consultant from the local tax authority, the gross cost to the consultant of such expenses shall be treated as a reimbursable expense.

Funding Source: It is anticipated that the contract will be financed by the EU Asian Investment Facility.

Eligibility: There are no eligibility restrictions based on the Consultant's nationality.

Consultant Profile: Corporate services are required.

The Consultant will be a firm or a group of firms with previous project experience related to:

· Solid Waste Projects;

· Environmental and Social Assessments and EIA process for municipal projects in Mongolia or similar EBRD's countries of operations;

· Knowledge of EBRD's Performance Requirements as well as the Bank's Environmental and Social Policies;

· Working with EBRD or other IFIs would be an asset.

The consultants expert team is expected to include the following key experts (the 'Key Experts'):
a) Team Leader with a Graduate degree in Environmental science, and preferably at least 15 years of experience in:
· environment and solid waste sector;

· leading and supporting environmental projects, including expertise and

· experience with cumulative impact assessment in Mongolia, EU and non-EU countries,

· environmental impact assessment, in particular with assessing impacts of Municipal Sector projects.

· The implementation of similar projects in Mongolia or Central Asia; and

· Fluency in English.

b) Social and Environmental Scientists/Expert(s) with a Graduate in environmental and Social sciences and preferably at least 7 years of experience in:

· Local and international experience in characterizing baseline conditions and assessing impacts of programs and policies on people and the environment in Mongolia or similar countries of operations of the EBRD.

· Good knowledge of English and preferably Mongolian.

c) Stakeholder Engagement Expert with a Graduate Degree in Social Science and preferably at least 7 years of experience in:

· Designing and implementing programs to identify and involve local and public stakeholders in decision-making for environmental and municipal sector cumulative impact assessment projects.

d) Pool of Local Expert (s) with Graduate Degree and preferably at least 10 years of experience in

· Environmental assessment, public consultations and environmental legislation;

Submission Requirements: Interested consultants are now invited to submit a completed Technical and Financial Proposal as per the standard templates and instructions available at this link. Interested Consultants should make themselves familiar with these Standard Templates, Standard Instructions and Conditions of Contract in preparation of their proposals.

1. The Technical Proposal shall be submitted in English electronically via eSelection not later than the Closing Date, as one single PDF file. The technical proposal should not exceed 15 pages excluding the Declaration Form and CVs (Form 1- TP 1 and Form 1 – TP 6).

2. The Financial Proposal (Form 2 – FP 1 and FP2) shall be submitted in English separately by email only to the Bank Contact Person. Consultants are reminded of the requirement to ensure the confidentiality of the Financial Proposals. A Technical Proposal that contains elements of a financial proposal shall be declared non-responsive.

Bank Contact Person:

Elena Kolodiy

European Bank for Reconstruction and Development

One Exchange Square

London EC2A 2JN

e-mail: kolodiyo@ebrd.com (submissions should be sent through eSelection and NOT to this email address)

Deadline to Submit Clarification Questions: Via e-mail to the Bank Contact Person by not later two weeks before the Closing Date.

Selection Method and Evaluation Criteria:

1. Technical Proposal Evaluation Criteria

(a) Firm's previous project experience in similar assignments (30%)

(b) Quality of the methodology/ technical proposal proposed for the Assignment (30%)

(c) CVs of the Key Experts (40 %).

The minimum technical score (St) required to pass is 80

2. Opening of Financial Proposals

After the technical evaluation is completed, only the submissions which score 80 or above of the total marks available for the technical criteria will be eligible to have their financial proposals opened.

3. Combined Technical and Financial Evaluation

The lowest evaluated Financial Proposal (Fm) is given the maximum financial score (Sf) of 100. The formula for determining the financial scores (Sf) of all other Proposals is calculated as follows:

Sf = 100 x Fm/ F, in which “Sf” is the financial score, “Fm” is the lowest evaluated Financial Proposal, and “F” the price of the Proposal under consideration.

Proposals are then ranked according to their combined technical (St) and financial (Sf) scores using the weights (T = 80; F = 20) T + F = 100 as follows: S = St x T% + Sf x F%.

Important Notes:

1. The proposal validity period is 120 days from the deadline date for the receipt of submissions. During this period, the Consultant shall maintain its original Proposal without any change, including the availability of the Experts, the proposed rates and the total price.

2. The selection will be made from the Proposals received in response to this notification only, on the basis of the submission requirements and selection criteria set out in this Procurement Notice. The highest-ranked Consultant will be selected and invited to negotiate the contract, subject to availability of funding.

3. Any updates of and clarifications on this procurement notice shall be announced as updates on this notice, without any other notification. In the event of changes consultants will need to download the updated versions. Consultants are required to periodically check the notice for updates. Failure to take the updates into account while preparing the Proposal may result in disqualification or penalties to the scores in the evaluation.