Green Logistics Programme: Component C - Technical Assistance Framework for Green Logistics

Location:

Regional

Business sector:

Transport

Project number:

65725

Funding source:

EBRD Shareholder Special Fund

Contract type:

Consultancy Services

Notice type:

Invitation for expressions of interest (CSU)

Issue date:

10 Aug 2016

Closing date:

22 Sep 2016   at  23:59   London

Access eSelection

Project Description: Logistics consists of the planning, organisation, management, execution and control of freight transport operations. As such, it is a key contributor to climate change. The application of Green Logistics principles aims to achieve optimum performance expressed in cost, time or energy savings, thus reducing the negative environmental impacts of logistics (such as greenhouse gas emissions, air pollution, noise, vibration and accidents) throughout a range of interventions along the chain.

The Green Logistics Programme ("GLP", the "Programme") prepared by the European Bank for Reconstruction and Development ("EBRD" or the "Bank") and the Global Environment Facility ("GEF") represents a strategic approach to decarbonize the logistics sector in a region that is still characterized by highly inefficient energy use. The proposed Programme will support the private sector to introduce best practices through a facility of concessional finance to overcome barriers. In parallel, the Bank will undertake capacity building activities to accelerate the transfer of skills and support investors in the preparation and delivery of green logistics projects.

In particular, the capacity building activities of the Green Logistics Programme are organized in three components which will be undertaken as individual assignments:

1. Delivery of a professional training programme and qualification scheme certified by a leading international logistics body ("Component A");

2. Development of a single transparent method of calculating emissions across global multi-modal logistics transport chains and application to GEF projects ("Component B"); and

3. Project support: Identification and implementation of green logistics opportunities and capacity building activities at the client level ("Component C").

Framework Agreements for the Green Logistics Programme

The overall objective of the GLP is to enhance competitiveness of the companies in the sector through the optimal use of resources, technology innovation, and the introduction of best practice to energy management. By providing technical assistance and long-term funding the EBRD aims to unblock the potential for energy saving and environmental impact mitigation, and facilitate investments in projects that would otherwise be postponed or not implemented. As such, the Bank intends to enter into Framework Agreements with up to two consultants (the "Framework Consultants"). The Bank will engage these shortlisted pre-qualified firms at short notice to provide multiple targeted training and technical assistance linked to the GLP.

The Framework Agreements will establish, in advance, fee rates for experts, contract terms and agreements and procedures that will govern individual assignments (the "Assignments" or "Call-Offs") to be required to implement the GLP. Under these Framework Agreements, the Bank will have the opinion, but not the obligation, to place individual Assignments with the selected Framework Consultants. The Bank reserves the right to tender services and directly award individual consultancy contracts outside the scope of this Programme.

Framework Consultants will be selected for individual Assignments in accordance with the EBRD’s Procurement Policies and Rules ("PP&R"). For each Assignment the Bank will prepare specific Terms of Reference (Specific ToR). The Specific ToR will include a description of the tasks to be performed, time schedules for deliverables and reporting instructions. The Framework Consultant(s) should respond within 5 calendar days by sending to the Bank a technical proposal (brief outline of their proposed approach to the Assignment) and financial proposal (full breakdown of costs) for the Assignment together with details of the Expert(s) proposed to carry out the work. The Bank will then assess the response(s) and – subject to successful negotiations – issue a call-off notice ("Call-Off Notice") for the individual Assignment to the selected Framework Consultant.

Description of Individual Assignments (Call-Offs)

The objectives of the Framework Consultants will be to support the EBRD in project preparation and implementation of green logistics opportunities and capacity building activities at the client level.

Indicatively, the overall budget is expected to cover the costs of 6-8 Call-Offs in support of project preparation and implementation, with a typical range of value per Assignment between EUR 35,000 and EUR 70,000. Typically the inputs would be of a relatively limited duration (1 to 3 months), and may complement other project preparation activities contracted separately by the beneficiaries (clients) and/or the Bank. However, longer Assignments are also possible in specific cases, including feasibility study preparation for model projects, or institutional support for capacity building.

The Consultant will liaise closely with the EBRD project team in London to whom they will also report. To this end the Consultant will appoint a Project Manager/Team Leader to be the main contact with EBRD.

The Assignments will focus on one or more of the following key areas:

1. working with the clients’ technical staff to identify new opportunities across their operations;

2. advising on the conceptual development and structuring of projects and assess specific aspects of project preparation (financial and economic analysis, environmental and social assessment, procurement planning, etc.)

3. supporting the Bank in assessing technical and economic potential of sustainable energy technologies across different the logistics sector

4. providing training and capacity building services to ensure clients are able to implement sustainable strategies (eg. training on Energy Management Systems and certification systems, Training on eco-driving and safe driving techniques, development of carbon labelling systems or other incentive systems, etc.)

5. supporting clients by optimising project management during the implementation of the sustainable strategies; and

6. developing Carbon footprint analysis and MRV systems in line with international best practices and the framework delivered in component B of this programme.

7. assessing of gender gaps in the corporate governance and operations, and development of family HR policies such as specific training initiatives for women at specific jobs.

Consultants should refer to the Terms of Reference ("ToRs") by clicking on link below for a more detailed description of service requirements:

http://www.ebrd.com/documents/technical-cooporation/tors-glp-c.docx

Status of Selection Process: Interested firms or group of firms are hereby invited to submit expressions of interest.

Assignment Start Date and Duration: The Framework Agreements for Component C is expected to start in Q4 2016. The selected Framework Consultants will be engaged via Framework Agreements with a validity period of up to three years (36 months).

Cost Estimate for the Assignment: EUR 350,000.00 (exclusive of VAT) over three years. Subject to availability of funding, the performance of the selected Framework Consultants and the specific needs of the Bank, the Assignment may be extended beyond the current scope.

The consultant must determine whether any VAT would be chargeable on the services and the basis for that determination, without taking into consideration the Bank's special status as an IFI and state this to the Bank in their response to the Invitation for Expressions of Interest. To the extent that a consultant incurs input VAT on goods and services purchased in connection with the provision of services (e.g. VAT on airline ticket) which is not otherwise recoverable by the consultant from the local tax authority, the gross cost to the consultant of such expenses shall be treated as a reimbursable expense.

Funding Source: The GLP is expected to be funded by the EBRD Shareholder Special Fund. Selection and contracting is subject to the availability of funding.

Eligibility: There are no eligibility restrictions.

Consultant Profile: Corporate services are required. The Consultant will be a firm or a group of firms with preferably:

- 10 years' experience in energy efficiency, technology and economic evaluation in the transport and logistics sector market, including engineering expertise, policy development and measurement and reporting.

- Demonstrable established relationships with regional local expertise or the ability to access the same.

- Previous project experience in the relevant sector in the Bank’s Countries of Operation preferably Eastern Europe and SEMED including local presence and/or other developing/emerging markets.

It is expected that each of the consultancy firms will provide a team of Key Experts including, but not limited, to the following areas of expertise and sectors:

- Project Manager
- Transport engineer, with experience in port, shipping and logistics
- Transport economist
- Expert in transport technology and energy efficiency
- Expert in carbon accounting

The consultant could propose other team members to complement these profiles and deliver more effectively the assignments described above. Each of the experts proposed in the project team should preferably demonstrate:

- Educated to degree level (BSc or documented as equivalent) in a field relevant to their main area of responsibility.

- 7 years of previous general professional experience.

- 5 years of previous professional experience in a role similar to that of their main area of responsibility, preferably in relation to projects of similar size and scope.

Submission Requirements: In order to determine the capability and experience of Consultants to be shortlisted for the GLP, the information submitted should include the following:

(a) brief overview of the firm/group of firms including company profile, organisation and staffing as well as an understanding of the Project (less than 5 pages). Indicate any offices in EBRD Countries of Operations, preferably in Eastern Europe and SEMED region or any other established relationships with local consultancy firms in the EBRD's Countries of Operation preferably in Eastern Europe and SEMED region;

(b) in tabular form details of previous project experience or similar assignments particularly undertaken in the previous 10 years in EBRD’s Countries of Operation, preferably in Eastern Europe and SEMED region. The table should include information in date order (most recent first) on:

i) project location/country
ii) main activities
iii) objectives
iv) duration (mm/yy to mm/yy)
v) expert months provided (if different from duration)
vi) key experts in team
vii) number of local consultants used (if applicable)
viii) contract value and contracting entity/client.

(c) CVs of key experts who could carry out the Assignment detailing qualifications, experience in similar assignments, particularly assignments undertaken in the previous five years.

(d) proposed fee rates for key experts.

(e) completed Consultant Declaration and Contact Sheet, the template for which is available from the following web-link:
http://www.ebrd.com/pages/workingwithus/procurement/notices/csu/contact_sheet.doc

The above information should not exceed 20 pages excluding CVs and contact sheet.

The complete expressions of interest (including CVs, Consultant Declaration and Contact Sheet) should be submitted, in English, electronically through eSelection, to reach the Bank not later than the closing date. The expression of interest shall be one file (pdf). The EBRD reserves the right to reject applications of firms submitting more than one file. Only if the permissible file size is exceeded (4MB), the Consultant may split the expression of interest into further files.

EBRD Contact Person:
Mrs Viv Headlam
European Bank for Reconstruction and Development
One Exchange Square
London EC2A 2JN
Tel: + 44 20 7338 6885
Fax: +44 20 7338 7451
E-mail: lewishev@ebrd.com

Notes:

1. The selection will normally be made from responses to this notification only. Consultants will not be asked to submit a proposal. The two highest-ranked Consultants will be selected from a shortlist and be invited to negotiate the Framework Agreements, subject to availability of funding. The Bank also reserves the right to engage firms for specific assignments not under the Framework Agreement if the contract value is below the direct selection threshold as outlined in the Bank’s Procurement Policies and Rules ("PP&R").

2. Expressions of interested will be evaluated against the following criteria:

(a) Firm's previous experience in the delivery of activities in energy efficiency, technology and economic evaluation in the transport and logistics sector market, including engineering expertise, policy development and measurement and reporting (30%)
(b) Firm's previous project experience in the relevant sector in the Bank’s Countries of Operation preferably Eastern Europe and SEMED region, including local presence, and/or other developing/emerging markets (20%)
(c) CVs of Key Experts (30%)
(d) Fee rates of Key Experts (20%)