Tajikistan: Khujand Solid Waste Sub-Project, Phase II - Feasibility Study

Location:

Tajikistan

Business sector:

Municipal and environmental infrastructure

Project number:

48042

Funding source:

Not Yet Determined

Contract type:

Consultancy Services

Notice type:

Invitation for expressions of interest (CSU)

Issue date:

22 Jun 2015

Closing date:

06 Jul 2015   at  23:59   London

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Assignment Description:
Based on the successful implementation of the Phase I of Khujand Solid Waste Management Project, aimed at basic improvements of the solid waste management sector in the City, the City administration, with support of the Government of Tajikistan, has requested the Bank to continue the support and finance a Phase II of the project to further improve solid waste management services in the City and the surrounding area.
The Bank considers the Project to be implemented under the Tajikistan Solid Waste Framework (the “Framework”) based on the achievements of the previous phase.

The Project’s proposed priority investment programme (the “PIP”) is estimated at around USD 5 million where the Bank is planning to provide a senior sovereign guaranteed loan of up to USD 2.5 million to the State Unitary Enterprise Khizmatrasonii Naqliyoti Sanitari (the “Company”), a solid waste management utility in Khujand, wholly owned by the Khujand City (the “City”), co-financed by a capital grant of up to USD 2.5 million.

The investment proceeds will be used for the: (i) construction of a modern integrated solid waste treatment facility (the “Facility”), (ii) further improvements at the City’s landfill, (iii) rehabilitation of the remaining waste collection points in Khujand, and (iv) procurement of waste collection containers and machinery and equipment.

The Bank is looking to engage a suitably qualified consultant (the “Consultant”) to prepare a Project due diligence, which shall include inter alia: financial, technical and environmental and social due diligence aimed at improving waste collection services which shall include the gender needs of both men and women of different socioeconomic and demographic groups in the proposal for collection and transportation, and establishment of the Facility and the landfill management.

The Consultant will:
Update the situation with solid waste management in the City on the basis of the existing reports prepared by the Company under the implementation of Phase I..
• Assess the technical and economic feasibility of the future Facility’s operation including introduction of the planned waste management infrastructure (e.g. waste separation and recycling equipment and machinery, gas extraction wells at the landfill, gas header pipes, anaerobic digesters).
• Based on the results of the above, design a detailed PIP, including but not limited to the Facility establishment, procurement of the waste collection vehicles, modernisation of the collection points, and purchase of waste containers.
• Update the existing strategic and operational plan of the Company to enable improvements in the collection service, including route optimisation, and attain maximum service coverage in the City and allow the Company to extend services into the surrounding residential areas, according to expressed priorities and needs of the population.
• Conduct financial analysis of the Company’s existing and future operations including development of financial model and projections. Provide suggestions to the Company’s Business Plan over the lifetime of the Project with detailed calculations of realistic capex, revenues, expenses, debt service coverage ratio and Internal Rates of Return (“IRR”) (both economic and financial).
• Prepare the Project’s PIP implementation schedule and design.
• Assess the potential for private sector participation (“PSP”) in the billing system and waste collection and disposal (e.g. design-build-operate for any part of the Project, privatisation of collection in parts of the City, operation of the landfill, etc.).
• Support discussions on the Project proposal between the EBRD and the relevant stakeholders as necessary, including the City and Oblast authorities.

The Assignment will cover the following:

TASK 1. Baseline study, which shall include information on: (i) waste generation; (ii) source separation; (iii) hazardous waste; (iv) recycling; (v) waste collection and transportation; (vi) waste treatment and the existing dumpsite; (vii) bio gas emissions and utilisation; (viii) paying for and financing of waste management; (ix) current quality and efficiency of waste management.

TASK 2. Project Proposal, based on the findings of the Baseline Study, the Consultant will develop a Project Proposal covering the following elements: (i) Waste Collection; (ii) Collection trucks (iii) Further improvements at Landfill; (iv) Equipment; (v) international Standards applicable to solid waste management.

TASK 3. Environmental and Social Due Diligence, to include (i) the Environmental and Social Assessment (E&S) to be carried out in accordance with applicable local, national and regional requirements, including those related with environmental and social impact assessments / EIAs and associated public disclosure and consultation requirements; (ii) Review of Available Data and Site Visit; (iii) the Consultant will prepare a description of the Project including details of any alternatives considered for the project and information on neighbouring operations and activities; (iv) Analysis of Legal Requirements; (v) Baseline Conditions (in accordance with the E&S guidance pack); (vi) Project Assessment; (vii) Management of Impacts and Issues; (viii) EBRD PR Compliance Assessment; (ix) Environmental and Social Audit; (x) Reporting; (xi) Update of Environmental and Social Action Plan (ESAP); (xi) Update Stakeholder Engagement Plan (SEP); (xii) Prepare Non-Technical Summary (NTS).

TASK 4. Proposed Project Implementation Plan. The Consultant will detail the tasks required for Project implementation and a likely timetable. As part of the Implementation Plan, the Consultant shall propose a procurement strategy and draft a preliminary Procurement Plan in the format acceptable to the Bank.

TASK 5. Institutional Reform Update. The Consultant will: (i) propose recommendations to existing Business Plan of the Company for solid waste operations; (ii) review the potential for Private Sector Participation in waste collection

TASK 6. Financial and Economic Analysis. The Consultant will (i) carry out the historical financial analysis of solid waste operations under Phase I; (ii) calculate the economic IRR of the Bank’s investment and will provide accompanying clarification and justification; (iii) assess Current tariff methodology of waste collection in relation to cost recovery, and determine to what extent all recurrent costs shall be included; (iv) analyse the budget of the City for the last 3 years.

Status of Selection Process: Interested firms or groups of firms are hereby invited to submit expressions of interest.
Assignment Start Date and Duration: The Assignment is expected to start in Q3 2015 and last for up to 16 weeks.


Maximum Budget available for the Assignment: EUR 150,000; Exclusive of VAT.
The Consultant must determine whether any VAT would be chargeable on the services and the basis for that determination, without taking into consideration the special status of the Bank as an IFI and state this to the Bank in their response to the Invitation for Expressions of Interest. To the extent that a Consultant incurs input VAT on goods and services purchased in connection with the provision of services (e.g. VAT on airline ticket) which is not otherwise recoverable by the consultant from the local tax authority, the gross cost to the consultant of such expenses shall be treated as a reimbursable expense.


Funding Source: It is expected that this assignment will be financed from Technical Cooperation Programme managed by EBRD.


Eligibility: There are no nationality eligibility restrictions.


Consultant Profile: Corporate services are required. The Consultant should ensure that the appropriately qualified experts are available, as required, for each of the different tasks outlined above. It is expected that the Assignment will be led the following experts:

• Project Manager/Team Leader with a university degree or equivalent qualification with a minimum of 15 years professional experience in the field of solid waste management, with comprehensive experience of similar assignments in Eastern Europe or the CIS. He/she should demonstrate management and administration experience, including experience with procedures of international financing agencies (preferably EBRD procedures). The large number of different tasks and the complexity of administrational procedures require a permanent presence of the Project Manager in the Country during the project period of intensive work on preparation of the Project due diligence;
• Financial specialists with knowledge of the public financing and modelling;
• Technical specialists and solid waste management engineers;
• Environmental and Social experts with experience in ESIAs and E&S due diligence, health & safety, stakeholder engagement, public consultation and disclosure in the local context, gender and inclusion expertise, and/or resettlement expertise, in solid waste management sector with experience of similar assignments and with recent track record in the region.
• Institutional expert with experience of similar assignments;
• Local experts with good communication skills and evidence technical knowledge of the solid waste management sector.

The Consultant should integrate local professional skills/cooperate with local consulting companies, in order to provide national experience. The Consultant shall engage Russian/Tajik speaking staff on their team or arrange for translation/interpreting when necessary. All experts must be independent and free from conflicts of interest in the responsibilities accorded to them.

Submission Requirements: In order to determine the capability and experience of Consultants seeking to be selected for this Assignment, the information submitted should include the following:

1. Company/group of firms’ profile, organisation and staffing (max. 2-4 pages).

2. Details of previous project experience or similar assignments particularly undertaken in the previous five years, including information on contract value, contracting entity/client, project location/country, duration (mm/yy to mm/yy), expert months provided (if different from duration) , main activities, objectives.

3. CVs of key experts who could carry out the Assignment detailing qualifications, experience in similar assignments, particularly assignments undertaken in the previous five years, including information on contracting entity/client, project location/country, duration (mm/yy to mm/yy), expert months provided, assignment budget, main activities, objectives.

4. Completed Consultant Declaration Form and Contact Sheet, the template for which is available from the following web-link:

http://www.ebrd.com/pages/workingwithus/procurement/notices/csu/contact_sheet.doc.

The above information should not exceed 25 pages excluding CVs and contact sheet.

The complete expression of interest (including CVs, Consultant Declaration and Contact Sheet) should be submitted, in English, electronically through e-Selection, to reach the Bank not later than the closing date and time. The expression of interest shall be one file (pdf). The EBRD reserves the right to reject applications of firms submitting more than one file. Only if the permissible file size is exceeded (4MB), the Consultant may split the expression of interest into further files.

EBRD Contact Person:
Larissa Gosling
European Bank for Reconstruction and Development
One Exchange Square
London EC2A 2JN
United Kingdom
Tel: + 44 20 7338 85 6338
E-mail: GoslingL@ebrd.com (submissions should be sent through eSelection and NOT to this email address.

Important Notes:
1. Selection and contracting will normally be made from responses to this notification. The consultant will be selected from a shortlist, subject to availability of funding.
2. The evaluation criteria will be as follows:
• Firm’s previous project experience in preparing Feasibility Studies for IFIs in the solid waste sector for IFIs in the previous five years – 20%;
• Firm’s previous project experience in waste management and developing waste management practices and reforms - 30%;
• Firm’s experience in financial and economic analysis, preferably in the waste management sector – 20%;
• Calibre of experts proposed and the inclusion of local experts – 30%.