East Kazakhstan Municipal Street Lighting Modernisation (The City Of Ust-Kamenogorsk And The City Of Semey) - Procurement and Implementation Support

Location:

Kazakhstan

Business sector:

Municipal and environmental infrastructure

Contract type:

Consultancy Services

Notice type:

Invitation for expressions of interest (CSU)

Issue date:

23 Oct 2017

Closing date:

27 Nov 2017   at  16:00   Oskemen and Semey

Clarification 24/10/2017 Please kindly note that the ToR for this Assignment have been updated. The final ToR for this Assignment can be found in the link highlighted in the Assignment Description. Please disregard the ToR previously linked to this PN.

Executing Agency (Client):
JSC "East Kazakhstan PPP Center"

The Client Contact Person:
Mr. Shakarym Buktugutov
JSC "East Kazakhstan PPP Center"
49 Kabanbay Batyr Street, 070019, Ust-Kamenogorsk City, East-Kazakhstan Oblast, Republic of Kazakhstan
Email: ppp.invest@mail.ru
Phone: +7 (7232) 26-23-96

 

The EBRD Contact Person:
Sophie Medert
Infrastructure Business Group
European Bank for Reconstruction and Development
One Exchange Square
London EC2A 2JN
Tel: + 44 20 7338 7371
Fax: +44 20 7338 7451
E-mail: mederts@ebrd.com

Project Description:
The akimat of East Kazakhstan oblast (the Oblast), the akimats of the City of Ust-Kamenogorsk and the City of Semey (the Cities) and JSC "East Kazakhstan PPP Center" (the Client) have requested the European Bank for Reconstruction and Development (the EBRD or the Bank) to provide technical assistance in support of a project to modernise the street lighting (SL) systems in the Cities (the Project).

The Project will bring (i) energy savings, operational efficiencies and improved quality of street lighting with introduction of new energy-efficient technologies (including LED and automated control); and (ii) balanced contract relations by supporting private sector involvement under a performance-based life-cycle DSIO&M contract. In addition, the Project will contribute to the development, capacity building and institutional strengthening of the Client.

Assignment Description:
The Client now intends to retain a consulting company (the Consultant) to assist in the Project implementation, including the procurement of SL systems modernisation, operation and maintenance on the basis of a DSIO&M contract and the establishment of relevant monitoring and reporting procedures necessary to successful implementation of the Project and compliance with environmental and social (E&S) requirements (the Assignment).

The expected outcome of the Assignment is the successful procurement of DSIO&M contracts in the Cities in accordance with the EBRD’s Procurement Policies and Rules and the successful and timely completion of the Project.

The selected Consultant is expected to provide, inter alia, the following services:

1.Assist the Client in establishment of the Project Implementation Unit (PIU) and development of its operating procedures and capacity building necessary to deal with implementation of the Project in accordance with best practice.
2.Support the Client in all aspects of the Project implementation, including procurement (preparation of tender documents, tendering, evaluation, contract award, contract administration, disbursements).
3.Provide necessary support to the Client in project monitoring and reporting to the Bank.

The Consultant is expected to co-ordinate its work with other consultants providing technical assistance for the same Project.

The Terms of Reference for the Assignment can be accessed here.

Status of Selection Process: Interested firms or group of firms are hereby invited to submit expressions of interest.

Assignment Start Date and Duration: The Assignment is expected to start in Q1 2018 and has an estimated overall duration of 24 months.

Cost Estimate for the Assignment: EUR 240,000 (exclusive of VAT).
The Consultant must determine whether any indirect taxes/VAT are chargeable on the proposed services and state the basis for such. If any indirect taxes/VAT are payable, the Client will have to pay indirect taxes/VAT element to the services directly to the Consultant unless otherwise agreed.

Funding Source: It is anticipated that this Assignment will be financed by the EBRD's donor funded Technical Cooperation Funds Programme, however consultant selection and contracting will be subject to availability of funding from an appropriate donor.

Eligibility: There are no eligibility restrictions.

Consultant Profile: Corporate services are required. The Consultant will be a firm or a group of firms with preferably previous project experience related to:

1.provision of project implementation support of a comparable nature, scale and complexity to the Assignment, including specific experience in the street lighting sector and in procurement of DISO&M contracts, in Eastern Europe and/or the CIS countries and with similar climatic conditions;
2.projects involving the procurement policies and rules of international financial institutions (such as the EBRD, World Bank or similar) as applicable for construction and Supply & Installation projects.

The Consultant’s expert team is expected to include key experts as follows:

Key Expert No 1 (Team Leader / Street Lighting Operations Specialist) with preferably 10 years of professional experience in comparable assignments in the street lighting sector in in Eastern Europe and/or the CIS countries and with similar climatic conditions; and experience of working with IFIs (or similar);

Key Expert No 2 (IFI Procurement and Contracts expert) with preferably 5 years or more of previous professional experience in the successful implementation of similar assignments and a good knowledge of procedures and rules of procurement of international financial institutions, such as the EBRD, World Bank or other IFIs, knowledge of FIDIC and operating and maintenance arrangements;

Key Experts No 3 (Local Project Manager/ LED urban lighting expert/ Engineer/ Contract Supervisor) with preferably 5 years of previous relevant professional experience in the street lighting sector in countries with conditions similar to Kazakhstan;

Key Expert No 4 (Environmental, Health and Safety and Social specialist) with preferably 5 years or more of previous professional experience in the successful implementation of comparable assignments and with demonstrated knowledge of the environmental and social standards of the EBRD or other comparable institutions.

Key Expert No 5 (Finance and Disbursement expert) with preferably 5 years or more of previous professional experience in the successful implementation of similar assignments and have a good knowledge of requirements of Kazakh legislation concerning construction, financial, accounting and disbursement issues;

Key Expert No 6 (Legal expert) with preferably 5 years or more of previous professional local legal experience and good knowledge of local legal and regulatory conditions in Kazakhstan and the region (good knowledge of Kazakh public administration and PPP legislation will be an advantage).

All key experts shall be fluent in written and spoken English. Furthermore, it is essential that the Consultant’s team contains key experts fluent in Russian. If some of key experts do not speak Russian, the consultant should demonstrate that they arranged for high quality translation.

Non-key experts are expected to include junior technical, legal and environmental experts as appropriate.

Submission Requirements: In order to determine the capability and experience of Consultants seeking to be selected, the information submitted should include the following:

1.Company/group of firms’ profile, organisation and staffing (max. 2-4 pages).

2.Details of previous project experience or similar assignments particularly undertaken in the previous five years, including information on contract value, contracting entity/client, project location/country, duration (mm/yy to mm/yy), expert months provided (if different from duration) , main activities, objectives.

3.Proposed approach, work plan and methodology.

4.CVs of key experts who could carry out the Assignment detailing qualifications, experience in similar assignments, particularly assignments undertaken in the previous five years, including information on contracting entity/client, project location/country, duration (mm/yy to mm/yy), expert months provided, assignment budget, main activities, objectives.

5.Financial proposal presented in the breakdown of costs format using the template via the following link.

6.Completed Consultant Declaration Form and Contact Sheet, the template for which is available from the following web-link:
http://www.ebrd.com/pages/workingwithus/procurement/notices/csu/contact_sheet.doc.

The above information shall not exceed 25 pages (excluding CVs Consultant Declaration and Contact Sheet and Financial Proposal).

The expression of interest (including Section 1 – 4 and 6 of the Submission Requirements above) WITHOUT THE FINANCIAL PROPOSAL must be submitted, in English and Russian via email (pdf) to the Client’s contact person, to reach the Client not later than the closing date and time. One additional copy shall reach the Bank’s contact person by the same due date and time. The expression of interest shall be one file (pdf). The Client reserves the right to reject applications of firms submitting more than one file. Only if any limitation on the permissible file size is exceeded, the Consultant may split the expression of interest into further files.

In a separate email, the Financial Proposals should be submitted, in English and Russian via clearly named email (pdf) to the Bank’s contact person only, to reach the Bank not later than the closing date and time.

Please note that a breach of this submission procedure may lead to the exclusion from the selection process.

Important Notes:

1.The selection will normally be made from responses to this notification only. The highest-ranked Consultant will be selected from a shortlist and be invited to negotiate the contract, subject to availability of funding.

2.The same consultancy firm may apply and be selected for both, this Assignment as well as the assignment: East Kazakhstan Municipal Street Lighting Modernisation (The City Of Ust-Kamenogorsk And The City Of Semey) – Corporate Development Programme. However, due to the differing focus of the assignments, such firm will be expected to provide a different team of experts to work on each assignment.

3.Interested Firms can request the Draft Final Report of the Feasibility Study by email to the Bank’s contact person subject to the signature of a confidentiality agreement. The Final Report can be shared once it is approved by the Bank.

4.The shortlist criteria are as follows:
(a) Firm’s previous experience in provision of project implementation support of a comparable nature, scale and complexity to the Assignment, including in street lighting sector and in procurement of DISO&M contracts, in Eastern Europe and/or former CIS countries and with similar climatic conditions (15%);
(b) Firm’s experience in projects involving the procurement policies and rules of international financial institutions (such as the EBRD, World Bank or similar) as applicable for construction and Supply & Installation projects (15%);
(c) Proposed approach to the assignment, work plan and methodology (20%);
(d) Proposed team of key experts (40%)
(e) Knowledge of Russian language and presence in Kazakhstan (10%)

The minimum technical score (St) required to pass is: 70.

Please note that only the Financial Proposals from Consultants passing the minimum technical score (St) will be opened.

The lowest evaluated Financial Proposal (Fm) is given the maximum financial score (Sf) of 100.

The formula for determining the financial scores (Sf) of all other Proposals is calculated as following:

Sf = 100 x Fm/ F, in which “Sf” is the financial score, “Fm” is the lowest price, and “F” the price of the proposal under consideration.

The weights given to the Technical (T) and Financial (P) Proposals are:
T = 85 and
P = 15

Proposals are ranked according to their combined technical (St) and financial (Sf) scores using the weights (T = the weight given to the Technical Proposal; P = the weight given to the Financial Proposal; T + P = 1) as following:  S = St x T% + Sf x P%.