Yavan Solid Waste Project – Corporate Development, City Support and Stakeholder Participation Programmes

Procurement ref:

66764

Location:

Tajikistan

Business sector:

Municipal and environmental infrastructure

Project number:

46795

Funding source:

Shareholder Special Fund

Contract type:

Consultancy Services

Notice type:

Invitation for expressions of interest (CSU)

Issue date:

24 Oct 2016

Closing date:

14 Nov 2016   at  16:00   Yavan

2/11/2016 - The Client's contact email address is changed to kahorbek.h@mail.ru 

Executing Agency (Client):
State Enterprise “Housing-and-municipal production and operational department of Yavan City”

The Client Contact Person:
Yorov Subhon
Director of Company  
SE “Housing-and-municipal production and operational department of Yavan City”
38, M. Tursunzade, Yavan, 735310
Republic of Tajikistan
Tel: + 9928314122233, Fax: + 992 28314121981
Email: kahorbek.h@mail.ru 

The EBRD Contact Person:
Sophie Medert, TC Adviser
European Bank for Reconstruction and Development
One Exchange Square
London EC2A 2JN
Tel: + 44 20 7338 7371, Fax: +44 20 7338 7451
Email: MedertS@ebrd.com

Project Description:

The City of Yavan (the “City”) has approached the European Bank for Reconstruction and Development (the “EBRD” or the “Bank”) to request assistance to improve the solid waste management situation in the City by financing a priority investment program (“PIP”) for solid waste operations (the “Project”). The Project will include the following investment components: (i) Construction of a new Landfill; (ii) Remediation of the City old Landfill; (iii) Procurement of collection equipment; (iv) Renovation of Central Depot.

The solid waste operations in the City are currently carried out by a Yavan-based multi-utility municipal institution „Housing and Communal Production and Maintenance Enterprise of the City of Yavan (the “Company” or the “Client”), which was established by Yavan District on 20 February 1997. This entity will be the borrower of record and be responsible for the solid waste management in the City.

Assignment Description:

During the implementation of the Project the Company will receive corporate development support to commercialise the operations and enhance the financial and operational sustainability of the business. The Corporate Development Programme, City Support Programme and Stakeholder Participation Programme will support the City and the Company to develop institutional capacity by: (i) improving operations and planning; (ii) introducing Public Service Contracts; and (iii) raising public awareness of the importance of cost recovery tariffs for the long-term sustainability of waste management services. Combining modern equipment with strong institutional support, the Project strives to create streamlined solid waste management services that are economically efficient and financially affordable.

The Client now intends to retain a consulting company (the “Consultant”) to support the Company and the City in implementation of the Corporate Development Programme, City Support Programme and Stakeholder Participation Programme (the “Assignment”).

The expected outcome of the Assignment is Company’s institutional capacity is enhanced and Stakeholder’s Participation and City Support Programmes are implemented.

The selected Consultant is expected to provide the following services, comprises two parts:

Part I: Corporate Development Programme for the Company

The Consultant shall assist the Company in improving its commercial standing, service and environmental and social performance by helping to identify, and implement the necessary corporate, financial and operational improvements required to meet the related covenants included in the EBRD finance documents. This will be achieved via the development and implementation of a Financial and Operational Performance Improvement Plan (“FOPIP”). The Consultant shall also assist the Company to develop a medium-term focused corporate development plan, to improve its corporate planning capacity to assist its ongoing transition towards a self-sustaining entity, and to develop its commercial operations.

Part II: Stakeholders Participation and City Support Programme for the City

The Consultant shall assist the City with the implementation of the Public Service Contract (“PSC”), which will be a key component of the financial structure for the proposed projects. A related objective of the City Support Programme is to raise institutional capacity within Yavan to assist the City in managing the Project in an effective manner as well as to raise financial planning capacity and thereby improve its creditworthiness. One important component will be the establishment of efficient monitoring structures which enable the City to monitor/control the performance of the Company.

Additionally, the Consultant shall assist the City in the analysis of the baseline social situation of the vulnerable section of the population and the impact of the Project on these groups, and in connection to this assess any impact of the Project on the equality between men and women.

Status of Selection Process: Interested firms or group of firms are hereby invited to submit expressions of interest.

Assignment Start Date and Duration: The Assignment is expected to start in Q1 2017 and has an estimated overall duration of 24 months.

Cost Estimate for the Assignment: EUR 350,000 (exclusive of VAT).

The Consultant must determine whether any indirect taxes/VAT are chargeable on the proposed services and state the basis for such. If any indirect taxes/VAT are payable, the Client will have to pay indirect taxes/VAT element to the services directly to the Consultant unless otherwise agreed.

Funding Source: The assignment is expected to be funded by EBRD’s Shareholder Special Fund. Please note selection and contracting will be subject to the availability of funding.

Eligibility: There are no consultant nationality elibility restrictions.

Consultant Profile: Corporate services are required. The Consultant will be a firm or a group of firms with preferably previous project experience related to:

1. Management of solid waste projects, including in the areas of corporate development, stakeholder participation and city support programmes, financial reporting/planning, budgeting and reporting in Central Asia, preferably in Tajikistan.

2. Implementing assignments in accordance with the procedures and rules of International Financial Institutions, such as the World Bank or EBRD (or similar) in Central Asia, preferably in Tajikistan.  

The Consultant’s expert team is expected to include key experts as follows:

a. Key Expert No: 1 Team Leader/ Solid Waste and Landfill Management Operations Expert with preferably 10 years or more of previous professional experience in operations of a landfill and in the municipal solid waste sector in Central Asia, preferably in Tajikistan.

b. Key Expert No 2 International Financial expert with preferably 5 years or more  of previous practical experience  in Financial Consultancy to Communal Enterprises preferably Waste Management Enterprises.

c. Key Experts No: 3 Legal Expert with preferably 5 years knowledge of local legislation, experience of developing Public Service Contracts, and possibly policy and legal drafting and advisory expertise in working with countries from the region, preferably with Tajikistan.

d. Key Expert No 4: Environmental Expert and Social Experts with preferably 5 years or more of previous professional experience in the successful implementation of comparable assignments and with demonstrated knowledge of the environmental and social standards of the EBRD or other comparable institutions.

e. Key Expert No 5: International SW Institutional and Regulatory Expert with preferably 10 years or more of previous professional experience in Institutional and Regulatory Consultancy to Communal Enterprises preferably Waste Management Enterprises and knowledge of the specific needs and requirements for regulation in waste management sector of the CA region.

f. Key Expert No 6: Local Accounting Expert with 5 years of practical experience in working with Communal Enterprises and City Administrations

g. Key Expert No 7: Local Legal Expert with preferably 5 years of practical knowledge of the relevant legislation.

All Key Experts shall be fluent in English. It is essential that the Consultant’s team contains some experts fluent in Russian, or Tajik.

Pool of Additional Experts consisting of local training expert , translator/secretary , office manager

Submission Requirements: In order to determine the capability and experience of Consultants seeking to be shortlisted, the information submitted should include the following:

1. Company/group of firms’ profile, organisation and staffing (max. 2-4 pages).

2. Details of previous project experience or similar assignments particularly undertaken in the previous five years, including information on contract value, contracting entity/client, project location/country, duration (mm/yy to mm/yy), expert months provided (if different from duration) , main activities, objectives.

3. CVs of key experts who could carry out the Assignment detailing qualifications, experience in similar assignments, particularly assignments undertaken in the previous five years, including information on contracting entity/client, project location/country, duration (mm/yy to mm/yy), expert months provided, assignment budget, main activities, objectives.

4. Completed Consultant Declaration Form and Contact Sheet, the template for which is available from the following web-link:

http://www.ebrd.com/pages/workingwithus/procurement/notices/csu/contact_sheet.doc.

The expression of interest shall not exceed 25 pages (excluding CVs Consultant Declaration and Contact Sheet).

The complete expression of interest (including CVs, Consultant Declaration and Contact Sheet) should be submitted, in English and Russian via email (pdf) to the Client’s contact person, to reach the Client not later than the closing date. One additional copy shall reach the Bank’s contact person by the same due date. The expression of interest shall be one file (pdf). The Client reserves the right to reject applications of firms submitting more than one file. Only if any limitation on the permissible file size is exceeded, the Consultant may split the expression of interest into further files.

Important Notes:

1. Following this invitation for expressions of interest, a shortlist of qualified firms will be formally invited to submit proposals. Consultant selection and contracting will be subject to availability of funding.

2. The shortlist criteria are as follows:

(a) Firm’s previous project experience in management of solid waste projects, specifically in the areas of corporate development, stakeholder participation and city support programmes, financial reporting/planning, budgeting and reporting in Central Asia, preferably in Tajikistan -  30 %;

(b) Firm’s experience in implementing assignments in accordance with the procedures and rules of International Financial Institutions, such as the World Bank or EBRD (or similar) in Central Asia, preferably in Tajikistan – 30%;

(c) CV of Key Expert No 1 – 10%;

(d) CVs of all other Key Experts  – 30 % (5 % per each key expert).