Khujand Solid Waste Project (Phase II) – Corporate Development, City Support and Stakeholder Participation Programmes

Procurement ref:

64364

Location:

Tajikistan

Business sector:

Municipal and environmental infrastructure

Project number:

47477

Funding source:

EBRD Technical Cooperation Programme

Contract type:

Consultancy Services

Notice type:

Invitation for expressions of interest (CSU)

Issue date:

04 May 2016

Closing date:

01 Jun 2016   at  16:00   Dushanbe

Executing Agency (Client): State Unitary Enterprise (SUE) "Khizmatrasonii Naqliyoti Sanitari"

Project Description:

The City of Khujand (the “City”) has approached the European Bank for Reconstruction and Development (the “EBRD” or the “Bank”) to request assistance to further improve the solid waste management situation in the City by financing a second phase priority investment program (the “PIP”) or (the “Project”). Total investments are expected to be approximately USD 5 million, consisting of a loan of up to USD 2.5 million from the Bank and a capital expenditure grant of up to USD 2.5 million from an international donor.

Assignment Description:

The Client now intends to retain a consulting company (the “Consultant”) to support the Company in development and implementation of the financial and operational performance improvement programme. Support to the City will enhance budgetary, regulatory and control and supervisory capacity. In addition, the Stakeholder Participation component will benefit both the Company and the City (the “Assignment”).

The expected outcome of the Assignment is Company’s institutional capacity is enhanced and Stakeholder’s Participation and City Support Programmes are implemented.

The selected Consultant is expected to provide the following services, comprises three parts:

Part I: Continued Corporate Development Programme for Khujand Solid Waste Company

The Consultant shall assist the Company to further improve its commercial standing, service and environmental performance by supporting the ongoing identification and implementation of the necessary corporate, financial and operational improvements required to meet the related covenants included in the EBRD finance documents for Phase II. This task should build on the progress made in previous Phase and ensure that the Company is equipped to deal effectively with the additional loan financing.

Part II: Stakeholder Participation Programme

The second objective is to implement the Stakeholders Participation Programme (“SPP”), aimed at enhancing public ownership by increasing public participation in the provision of solid waste services (service quality, rehabilitation activities, tariffs integrating poverty and social issues) and raising public awareness on issues related to the project implementation and solid waste services. Furthermore, the SPP will integrate poverty and social issues into the proposed tariff reforms and thereby assist the Company to improve its corporate governance. The counterparts of Part II are the Company with close consultation with the City.

Part III: Continued City Support Programme for the City of Khujand

The Consultant shall assist the City to update, sign and implement a Public Service Contract (the “PSC”), including introduction of a revised tariff methodology as developed under Financial and Operational Performance Improvement Programme (“FOPIP”) component of previous Phase I and as updated under Phase II.

Status of Selection Process: Interested firms or group of firms are hereby invited to submit expressions of interest.

Assignment Start Date and Duration: The Assignment is expected to start in Q4 2016 and has an estimated overall duration of 36 months.

Cost Estimate for the Assignment: EUR 200,000 (exclusive of VAT).  The Consultant must determine whether any indirect taxes/VAT are chargeable on the proposed services and state the basis for such. If any indirect taxes/VAT are payable, the Client will have to pay indirect taxes/VAT element to the services directly to the Consultant unless otherwise agreed.

Funding Source: The assignment is expected to be funded by EBRD’s donor funded programme. Please note selection and contracting will be subject to the availability of funding.

Eligibility: There are no nationality eligibility restrictions.

Consultant Profile: Corporate services are required. The Consultant will be a firm or a group of firms with preferably previous project experience related to:

1. Management of solid waste projects, including in the areas of corporate development, stakeholder participation and city support programmes, financial reporting/planning, budgeting and reporting in Central Asia, preferably in Tajikistan.

2. Implementing assignments in accordance with the procedures and rules of International Financial Institutions (or similar), such as the World Bank or EBRD in Central Asia, preferably in Tajikistan.  

The Consultant’s expert team is expected to include key experts as follows:

a Key Expert No: 1 Team Leader/ Solid Waste and Landfill Management Operations Expert with preferably 10 years or more of previous professional experience in operations of a landfill and in the municipal  solid waste sector in Central Asia, preferably in Tajikistan;

b Key Expert No 2 International Finance expert with preferably 5 years or more  of previous professional comparable experience in similar assignments in the municipal solid waste sector in the region, preferably in Tajikistan;

c. Key Experts No: 3 International Legal Expert with at least 5 years knowledge of local legislation, experience of developing Public Service Contracts, and possibly policy and legal drafting and advisory expertise in working with countries from the region, preferably with Tajikistan;

d. Key Expert No 4: Environmental Expert and Social Experts with preferably 5 years or more of previous professional experience in the successful implementation of comparable assignments and with demonstrated knowledge of the environmental and social standards of the EBRD or other comparable institutions.

e. Key Expert No 5: International SW Institutional and Regulatory Expert with preferably 10 years or more of previous professional experience in Institutional and Regulatory Consultancy to Communal Enterprises preferably Waste Management Enterprises and knowledge of the specific needs and requirements for regulation in waste management sector of the CA region.

f. Key Expert No 6: Local Accounting Expert with 5 years of practical experience in working with Communal Enterprises and City Administrations

g. Key Expert No 7: Local Legal Expert with preferably 5 years of practical knowledge of the relevant legislation.

(Pool of Additional Experts) consisting of local training expert , translator/secretary , office manager

Submission Requirements: In order to determine the capability and experience of Consultants seeking to be shortlisted, the information submitted should include the following:

1. Company/group of firms’ profile, organisation and staffing (max. 2-4 pages).

2. Details of previous project experience or similar assignments particularly undertaken in the previous five years, including information on contract value, contracting entity/client, project location/country, duration (mm/yy to mm/yy), expert months provided (if different from duration) , main activities, objectives.

3. CVs of key experts who could carry out the Assignment detailing qualifications, experience in similar assignments, particularly assignments undertaken in the previous five years, including information on contracting entity/client, project location/country, duration (mm/yy to mm/yy), expert months provided, assignment budget, main activities, objectives.

4. Completed Consultant Declaration Form and Contact Sheet, the template for which is available from the following web-link:

http://www.ebrd.com/pages/workingwithus/procurement/notices/csu/contact_sheet.doc.

The expression of interest shall not exceed 25 pages (excluding CVs Consultant Declaration and Contact Sheet).

One original and two copies of the expression of interest, in English and Russian, should be submitted to the Client in an envelope marked “EXPESSION OF INTEREST for KHUJAND SOLID WASTE PROJECT – CORPORATE DEVELOPMENT, CITY SUPPORT AND STAKEHOLDER PARTICIPATION PROGRAMMES to reach Client not later than  1 June 2016 at 16:00 Dushanbe time. In addition, electronic copies should be submitted to both the Client’s and EBRD’s contact persons by email or a CD by the same due date.

The Client Contact Person:

Mr. I. Kalandarov
General Director
State Unitary Enterprise (SUE) "Khizmatrasonii Naqliyoti Sanitari"
Rahmon Nabiev Avenue 195, Khujand City
Republic of Tajikistan
Fax: +992 3422 40571
Tel: +992 3422 61853
Email: kswc-project@mail.ru

The EBRD Contact Person:

Larissa Gosling
TC Adviser
European Bank for Reconstruction and Development
One Exchange Square
London EC2A 2JN
Tel: + 44 20 7338 6338
Fax: +44 20 7338 7451
E-mail: GoslingL@ebrd.com

Important Notes:

1. The selection will normally be made from responses to this notification only. Consultants will not be asked to submit a proposal. The highest-ranked Consultant will be selected from a shortlist and be invited to negotiate the contract, subject to availability of funding.

2. The shortlist criteria are as follows:

(a) Firm experience in management of solid waste projects, including in the areas of corporate development, stakeholder participation and city support programmes, financial reporting/planning, budgeting and reporting in Central Asia, preferably in Tajikistan -  30 %

(b) Firm’s experience in implementing assignments in accordance with the procedures and rules of International Financial Institutions (or similar), such as the World Bank or EBRD in Central Asia, preferably in Tajikistan – 30%;

(c) CV of Key Expert No 1 – 10%;

(d) CVs of the other Key Experts  – 30 % (5 % per each key expert).