Khorog Solid Waste – Corporate Development, Stakeholders Participation and City Support Programme

Procurement ref:

46020

Location:

Tajikistan

Business sector:

Municipal and environmental infrastructure

Funding source:

Not Yet Determined

Contract type:

Consultancy Services

Notice type:

Invitation for expressions of interest (CSU)

Issue date:

10 Apr 2015

Closing date:

13 May 2015   at  11:00   Dushanbe

Clarification:
 
Please kindly note that the Client's Contact Person for this Assignment is:
The Client Contact Person: 
SUE Khojagii Manziliy Kommunali (KMK)
Mr. R. Dadabaev
Head of Project Implementation Unit
56, N. Karaboev Street, Dushanbe,
734018, Republic of Tajikistan
Phone: +992 (37) 221 77 98
Fax: +992 (37) 221 77 98, 233 60 14
 
Please kindly note that the Bank's Contact Person for this Assignment is:
 
The EBRD Contact Person:
Sophie Medert
Advisor, Technical Cooperation
European Bank for Reconstruction and Development
One Exchange Square
London EC2A 2JN
Tel: + 44 20 7338 7371
Fax: +44 20 7338 6964
 
Executing Agency (the "Client"): State Unitary Communal Enterprise Khojagii Manziliy Kommunali in Khorog city
 
Assignment Description:
The City of Khorog (the “City”) has approached the European Bank for Reconstruction and Development (the “EBRD” or the “Bank”) to request assistance to improve the solid waste management situation in the City by financing a priority investment program (“PIP”) (the “Project”). Total investments are expected to be approximately USD 4 million; consisting of a loan of up to USD 2 million from the Bank and a capital expenditure grant of up to USD 2 million is expected to be provided by Switzerland to co-finance the project.
 
The City is located 517 km south east of Dushanbe and has a population of 28,343 inhabitants. Home to approximately 206,000 people, Gorno-Badakhshan Province (the “Province”) is the least populated province in Tajikistan.
 
Solid waste management in the City currently falls under the responsibility of the Khorog City State Unitary Communal Enterprise Khojagii Manziliy Kommunali (the “Company”, “KMK” or the “Client”), a division of the central governmental agency responsible for the delivery of basic municipal services in Tajikistan. Currently, the activities of KMK are financed through tariffs and budgetary transfers from the Central Government.
 
The quality of solid waste management services are low due to a lack of budget funds for large capital expenditure resulting in old equipment, high cost of maintenance and repair of trucks for waste collection and disposal, and no qualified staff for operation. The main constraints in waste collection are related to the reduced number of containers and working trucks, which leads to waste not being collected frequently enough and/or openly tipped at numerous places around the City.
 
The Project in Khorog will make use of the experience gained from previous projects in the solid waste sector of Tajikistan and will help to improve solid waste management services by investing in and supporting the reorganisation of the solid waste management system. Within this project, two different assignments will be given: Consultancy Services for (a) “Project Implementation Support, Engineering Design Services and Contract Supervision” and Consultancy Services for (b) “Corporate Development, Stakeholder Participation and City Support Programme”. This invitation only concerns (b): During the implementation of the Project the Company will receive corporate development support to commercialise the operations and enhance the financial and operational sustainability of the business. The Corporate Development Programme, City Support Programme and Stakeholder Participation Programme will support the City and the Company to develop institutional capacity by: (i) improving operations and planning; (ii) introducing Public Service Contracts; and (iii) raising public awareness of the importance of correct waste disposal and of cost recovery tariffs for the long-term sustainability of waste management services. Combining modern equipment with strong institutional support, the Project strives to create streamlined solid waste management services that are economically efficient and financially affordable. The coordination between the two Consultancies of the Solid Waste Project (a+b) will be important in order to ensure correct alignment and timing of the activities by each of the consultants.
 
As part of the Project the Company wishes to engage the services of a consultant (the “Consultant”) to provide support for the preparation of a Corporate Development Programme, City Support Programme and Stakeholder Participation Programme (the “Assignment”).  The overall objective of the Assignment is to support the City and the Company to develop institutional capacity by:
  1. improving operations and planning;
  2. introducing Public Service Contracts; and
  3.  raising public awareness of the importance of correct waste disposal and of cost recovery tariffs for the long-term sustainability of waste management services.
Combining modern equipment with strong institutional support, the Project strives to create streamlined solid waste management services that are economically efficient and financially affordable. The coordination between the two Consultancies of the Solid Waste Project (a+b) will be important in order to ensure correct alignment and timing of the activities by each of the consultants.
 
The Assignment consists of two main Parts and the Consultant is expected to perform the following tasks:
 
Part I: Corporate Development Programme for the Company
 
The Consultant shall assist the Company in improving its commercial standing, service and environmental and social performance by helping to identify, and implement the necessary corporate, financial and operational improvements required to meet the related covenants included in the EBRD finance documents. This will be achieved via the development and implementation of a Financial and Operational Performance Improvement Plan (“FOPIP”). The Consultant shall also assist the Company to develop a medium-term focused corporate development plan, to improve its corporate planning capacity to assist its ongoing transition towards a self-sustaining entity, and to develop its commercial operations.
 
Part II: Stakeholders Participation and City Support Programme for the City
 
Part II of the Assignment would be implemented in two phases:
1. First phase: Project Implementation Support
- Focus on assisting the City to implement the Public Service Contract (“PSC”), which will be a key component of the financial structure for the proposed projects;
 
2. Second phase: Financial Reporting / Training
- General assistance to the City in financial planning, budgeting (both operating and capital) and Project reporting. One important component will be the establishment of efficient monitoring structures which enable the City to monitor / control the performance of the Company.
 
Additionally, the Consultant shall assist the City in the analysis of the baseline social situation of the vulnerable section of the population and the impact of the Project on these groups, and in connection to this assess any impact of the Project on the equality between men and women.
 
Throughout the Assignment the responsibility for day-to-day operations will rest with the Company, but the Consultant’s contractual counterparty will be the City.
 
One essential component of the project is to provide support and advice to the City and the Company over a time of 3 years which means that the Consultant shall fulfil the role of a “Professional Coach” which is ready to monitor the progress carefully and also to react flexible on all developments and mainly to be always prepared to react on questions and problems of the City and the Company which may arise during project implementation.
 
Status of Selection Process: Interested firms or group of firms are hereby invited to submit expressions of interest.
 
Assignment Start Date and Duration: The Assignment is expected to start in 3Q 2015 and has an estimated overall duration of 3 years. 
 
Maximum Budget available for the Assignment: USD 350,000 (exclusive of VAT).
The Consultant must determine whether any indirect taxes/VAT are chargeable on the proposed services and state the basis for such. If any indirect taxes/VAT are payable, the Client will have to pay indirect taxes/VAT element to the services directly to the Consultant unless otherwise agreed.
 
Funding Source: It is expected that the Assignment will be funded through the EBRD's donor funded Technical Cooperation Funds Programme. Please note selection and contracting will be subject to the availability of funding.
 
Eligibility: There are no eligibility restrictions.
 
Consultant Profile: Corporate services are required. The Consultant will be a firm or a group of firms with previous project experience in the management of solid waste projects, including in the areas of corporate development, stakeholder participation, financial reporting/planning, budgeting and reporting; and experience in implementation of similar projects in CIS, preferably in Central Asia.
 
The Consultant team of key experts should comprise the following expertise:
  • Team Leader/Solid Waste and Landfill Management Operations Expert with relevant international project experience in corporate development.
  • International Solid Waste Management Institutional and Regulatory Expert with relevant project experience in Institutional and Regulatory Consultancy to Communal Enterprises preferably Waste Management Enterprises and knowledge of the specific needs and requirements for regulation in waste management sector;
  • International Financial Specialist with practical experience in Financial Consultancy to Communal Enterprises preferably Waste Management Enterprises;
  • International Legal Expert;
  • Environmental and social experts with relevant experience of similar IFI projects;
  • Local Legal Expert preferably with relevant knowledge of the waste relevant legislation in Tajikistan;
  • Local Accounting Expert with practical experience in working with Communal Enterprises and City Administrations;
  • Local Training Expert.
 
The Team Leader and/or the Institutional Expert should have relevant project experience of preferably 10 years and will be the main counterpart for the City and the Enterprise. In his/her work he/she shall be supported by the other experts, which will assist in elaboration of deliverables and monitoring activities
 
The Consultant should ensure that the appropriately qualified experts are available, as required, for each of the different tasks outlined above. It is expected that the assignment will be led by an appropriately qualified project manager with experience in the solid waste sector and in implementing the key areas of this assignment, accompanied by both key and supporting experts.
 
The Consultant is required to provide the beneficiaries with independent, impartial technical, cost, strategic, management, financial and advice, and as such will not be permitted to have a commercial interest in any other contracts or agreements for the Project.
 
The Consultant must set out clear communication lines with the beneficiaries, so that they are able to draw on the support of the Consultant as required. It is envisaged that this will be best supplied through a combination of long-term and short-term expertise. It is envisaged that local experts will spend considerable time in Khorog to provide continuous support to the beneficiary, supported by shorter term input from international experts.
 
Submission Requirements: In order to determine the capability and experience of Consultants to be shortlisted, the information submitted should include the following:
 
(a) brief overview of the firm/group of firms including company profile, organisation and staffing;
 
(b) details of similar experience of firm or group of firms and related assignments undertaken in the previous five years, including information on contract value, contracting entity/client, project location/country, duration (mm/yy to mm/yy), expert months provided, assignment budget, percentage carried out by consultant in case of association of firms or subcontracting, main activities, objectives;
 
(c) CVs of key experts who could carry out the Assignment detailing qualifications, experience in similar assignments, particularly assignments undertaken in the previous five years, including information on contracting entity/client, project location/country, duration (mm/yy to mm/yy), expert months provided, assignment budget, main activities, objectives.
 
(d) Completed Contact Sheet, the template for which is available from the following web-link:
 
The expression of interest shall not exceed 25 pages (excluding CVs and contact sheet).
 
One original of the expression of interest in English and Russian, shall be submitted to the Client in an envelope marked “EXPRESSION OF INTEREST for  Khorog Solid Waste – Corporate Development, Stakeholders Participation and City Support Programme ”, to reach the Client not later than 13 May 2015 at 11:00am (Dushanbe time).
 
One further electronic copy should be submitted to the Client and EBRD’s contact person by the same due date.
 
Important Notes:
 
  1. Following this invitation for expressions of interest, a shortlist of qualified firms will be formally invited to submit proposals. Consultant selection and contracting will be subject to availability of funding.
  2. The Expressions of Interest will be evaluated on the basis of the following criteria:
  •  Firm’s experience in the management of solid waste projects, including in the areas of corporate development, stakeholder participation, financial reporting/planning, budgeting and reporting– 20%
  •  Firm’s experience in implementation of similar projects in CIS, preferably in Central Asia – 20%
  •  Experience of key experts as per the Consultant Profile – 60% (Project Manager (Team Leader) – 20%; other key experts – 40%. Fluency in Russian language will be considered a significant advantage.
 3. Firms are permitted to participate in both the Project Implementation Support, Engineering Design Services and Contract Supervision as well as the Corporate Development Plan, Stakeholders Participation and City Support Programme assignments. However, firms will only be eligible to be awarded one of the assignments.