INFRAKOS – Track Access Charges Methodology Review and Asset Management Plan

Procurement ref:




Business sector:


Funding source:

Shareholder Special Fund

Contract type:

Consultancy Services

Notice type:

Invitation for expressions of interest (CSU)

Issue date:

18 May 2015

Closing date:

15 Jun 2015   at  17:00   Sarajevo

Executing Agency (Client): Kosovo Railways JSC (InfraKos)
Assignment Description:
The European Bank for Reconstruction and Development (“EBRD”, the “Bank”) is considering providing a loan of up to EUR 36 million to the Republic of Kosovo, to be on-lent to Infrastructure of Kosovo Railways JSC (“INFRAKOS” or the “Company”). The loan will finance the urgent rehabilitation and upgrading of the southern section (Fushe Kosove – Macedonian border) of Rail Route 10 (Kosovo-Serbia border to Kosovo-Macedonia border) in Kosovo.
Government of Kosovo has been engaged in a wide-ranging rail reform programme to bring the sector into compliance with EU directives. It initiated a comprehensive railway sector reform and reorganisation at the end of 2005. The public railway company was converted into a joint stock company (Kosovo Railways JSC) and operated as an integrated railway until 2011. In 2011, the company was split into an infrastructure company (InfraKos) and a train operating company (TrainKos) and these have operated as separate companies since end- Septembar  2011. A track access regime has been developed and is in operation, currently between the InfraKos and the TrainKos. These charges are set by the rail regulator in consultation with the Government of Kosovo. 
In spite of the significant progress that has been made in reforming Kosovo’s rail sector, significant issues remain with regard to the implementation in practice of the reforms. As such, a consultant (the “Consultant”) is required to assist InfraKos with the following:
  • Development of an Asset Management Plan to enable an efficient allocation of maintenance resources and provide a transparent basis for the calculation of track access charges. 
  • Improvements to the track access charging methodology in line with the EU rail sector guidelines, which will enable open and transparent third party access to the network.
  • Support to Finance Department for improvement of the evidence of the Company expenditures including infrastructure direct costs.
The Consultant’s tasks will likely include, but not be limited to, the following:
  • Preparation of a Framework Asset Management Plan as well as a Detailed Asset Management Plan, including a survey of the condition of the Project Entity’s assets, detailed annual maintenance plans and an assessment of the full cost of operating and maintaining the network;
  • Revising the track access charging methodology and assisting with the implementation of the revised methodology
  • Revising the existing evidence of the revenues / expenditures methodology and establishment of the new model based on direct costs for maintenance of railway infrastructure and network wide overhead costs.
Status of Selection Process: Interested firms or group of firms are hereby invited to submit expressions of interest.
Assignment Start Date and Duration: The Assignment is expected to start in Q3 2015 with a total duration of forty-eight (48) months.
Maximum Budget available for the Assignment: EUR 350,000 (exclusive of VAT).
The Consultant must determine whether any indirect taxes/VAT are chargeable on the proposed services and state the basis for such. If any indirect taxes/VAT are payable, the Client will have to pay indirect taxes/VAT element to the services directly to the Consultant unless otherwise agreed.
Funding Source: The contract will be funded by the EBRD Shareholder Special Fund.
Eligibility: There are no eligibility restrictions.
Consultant Profile: Corporate services are required.
The Consultant will be a firm, or consortium of firms, and is expected to have extensive experience in providing asset management plans, ideally for clients in the rail sector.  In additon, the Consultant should also have extensive experience inproviing advice and guidance in regards to regulation of the rail sector. Since knowledge of local legislation related will be required, international consulting firms are encouraged to associate with, or to subcontract, local companies or individuals of relevant profile and expertise.
The Consultant’s team should include an experienced Project Manager and experts in Railway Regulation and Railway Financing with significant experience in delivering similar assignments.
Submission Requirements: In order to determine the capability and experience of Consultants to be shortlisted, the information submitted should include the following:
(a) brief overview of the firm/group of firms including company profile, organisation and staffing;
(b) details of similar experience of firm or group of firms and related assignments undertaken in the previous five years, including information on contract value, contracting entity/client, location/country, duration (mm/yy to mm/yy), expert months provided, assignment budget, percentage carried out by consultant in case of association of firms or subcontracting, main activities, objectives;
(c) CVs of key experts who could carry out the Assignment detailing qualifications, experience in similar assignments, particularly assignments undertaken in the previous five years, including information on contracting entity/client, project location/country, duration (mm/yy to mm/yy), expert months provided, assignment budget, main activities, objectives.
 (d) Completed Consultant Declaration and Contact Sheet, the template for which is available from the following web-link:   
The expression of interest shall not exceed 20 pages (excluding CVs and contact/declaration sheet).
One original and four copies of the expression of interest in English, shall be submitted to the, in an envelope marked “Expression of Interest for “43933 INFRAKOS – Track Access Charges Methodology Review and Asset Management Plan”, to reach the Executing Agency not later than the deadline mentioned above.  One electronic copy in English and should also be submitted to the Executing Agency's contact person by email by the same due date.
The Executing Agency's Contact Person:
Mr Agron Thaci
Infrastruktura e HekurudhaveteKosoves (InfraKos)
fax number: +381 38 550 550 500
One electronic copy (by email), in English, should be submitted to the EBRD’s contact person by the same due date.
The EBRD Contact Person:
EBRD's Contact Person:
Larissa Gosling
Technical Cooperation
European Bank for Reconstruction and Development
Tel: + 44 20 7338 6338
Important Notes:
Note 1
Following this invitation for expressions of interest, a shortlist of qualified firms will be formally invited to submit proposals. Consultant selection and contracting will be subject to availability of funding.
Note 2
The evaluation criteria are as follows:
  1. Firm(s)’s experience in preparting Asset Management Plans for rail clients – 25%
  2. Firm(s)’s experience in delivering railway regulation focused assignments - 25%
  3. Skills and experience of the proposed Project Manager –10%
  4. Skills and experience of the proposed Railway Regulation Expert – 20%
  5. Skills and experience of the proposed Railway Financing Expert– 20%
Note 3
This procurement notice is published in parallel with two other procurement notices for Kosovo Railways JSC (Supervision Services for Phase I, and Project Implementation Unit Support). Interested consultants may apply for any or all three assignments however may be awarded only one contract.