Bishkek Solid Waste - Project Implementation Support

Procurement ref:

47881

Location:

Kyrgyz Republic

Business sector:

Municipal and environmental infrastructure

Funding source:

EU Investment Facility for Central Asia

Contract type:

Consultancy Services

Notice type:

Invitation for expressions of interest (CSU)

Issue date:

17 Apr 2015

Closing date:

18 May 2015   at  15:00   Bishkek

Executing Agency (Client):
Bishkek City Administration
The City of Bishkek
166 Chui Avenuet
720001, Bishkek
Kyrgyz Republic
 
The Procurement Notice is modified on 8 May 2015 as follows: the Procurement Reference shall now read 47881.
  
Assignment Description:
 
The City of Bishkek is working with the EBRD to improve its municipal solid waste (MSW) management system. The current system suffers from underinvestment in both infrastructure and vehicles and lacks any formal recycling functions. Although the current system is functioning and the waste is collected and transported from the City to the municipal disposal site, part of the vehicle fleet is old and suffers from frequent breakdowns. In addition, the disposal site needs rehabilitation and a new sanitary landfill will be built.
 
The existing site has been in operation since 1979 and lacks any artificial lining, gas collection system and cover while leachate periodically overflows to a nearby river basin. There is a large number of informal waste pickers working at the landfill and illegal settlements have been built next to the site. The bulk of MSW collection is carried out by a single municipal company, Tazalyk, which collects solid waste from containers in multi-storey areas and directly from residents in private housing areas. Tazalyk is also responsible for street cleaning activities. Fees for solid waste collection and disposal are collected by another municipal entity, the Center of Communal Payments. Both entities report to the Housing, Maintenance and Utilities department of the Mayor’s Office (the HMU) which in turn reports to the vice-mayor.
 
The City, via a Project Implementation Unit (PIU), will manage the procurement and implementation. The City will be the Consultant’s client and will have overall responsibility for the Project. The Consultant’s role will be to act as an adviser but will also provide strong day-to-day Project management input and full engineering and design services to ensure that the Project is implemented efficiently, in accordance with international best-practice and on time. The Consultant will support both Tazalyk and the Landfill operator in implementing the planned investments.
 
The Project will include the following components: (i) a stepwise recultivation of the existing municipal disposal site in parallel with the construction of a new sanitary landfill on the adjacent area. Part of the old waste will be moved from the protection zone of the nearby gas transit pipeline and used to reprofile the existing site. A surface lining system with gas collection will be installed on the recultivated site. The new landfill area would comprise a gas extraction and flaring system, leachate collection and evaporation system; weighbridge; building for personnel, mobile equipment (1 compactor, 1 bulldozer, 1 wheel loader), reservoirs for fire extinguishing, asphalting of access and internal roads. The new landfill will consist of two parts. Part 1 is expected to last until 2026 by which time Part 2 will have to be commissioned (to the north of Part 1). During the recultivation and construction works the operation of the existing dumpsite will be significantly improved; (ii) the entrance area of the landfill will comprise a combined front-end facility with material recovery (MRF) and mechanical-biological treatment (MBT) functions. Incoming waste would be fed to the combined MRF/MBT facility and only rejects will be disposed of at the landfill; (iii) rehabilitation of existing waste collection points by repairing/building containments and replacing damaged containers; (iv) extension of containerized collection to private housing areas by placing bulky containers at sparsely populated areas without paved roads and building new collection points with euro containers in more densely populated areas that have paved roads; (v) introduction of separate collection of paper and plastic at educational institutions; (vi) organizing separate collection rounds for medical waste at healthcare organizations; (vii) extension of composting activities by enlarging the current composting site and building a new site in the southern parts of the city; (viii) implementation of GPS monitoring of waste collection trucks; and (ix) implementation of route optimization of collection vehicles.
 
The PIU was established and staffed in the third quarter of 2014 to work with the originally contracted PIU Consultant with whom the contract was terminated in November 2014. The PIU has day-to-day responsibility for the assets to be financed via the Project. There will also be a Steering Committee comprising representatives from the City and other relevant stakeholders. The City will have the ultimate responsibility for the Project as the owner and operator of the financed assets. The PIU and Steering Committee will function during the implementation of the Project.
 
The overall objective of the assignment is to facilitate the timely and effective implementation of the Project by rendering assistance to the City in all aspects of Project implementation, including day-to-day support for project management input, full engineering and design services, as well as procurement and disbursement.
 
The Consultant shall perform the following main tasks: (i) overall Project management support; (ii) procurement; (iii) disbursement; and (iv) Technical supervision.
 
The Consultant shall take over the Project implementation at a stage where the goods and works procurement in relation to waste collection has been completed and landfill tender on a design and build basis has been published. 
 
The overall Project implementation is divided in two stages: Stage I – detailed design and tendering, and Stage II – contract monitoring and supervision.
 
Status of Selection Process: Interested firms or group of firms are hereby invited to submit expressions of interest.
 
Assignment Start Date and Duration: The Assignment is expected to start in autumn 2015 and has an estimated overall duration of 36 months.
 
Maximum Budget available for the Assignment: EUR 675,000 (exclusive of VAT. The Consultant must determine whether any indirect taxes/VAT are chargeable on the proposed services and state the basis for such. If any indirect taxes/VAT are payable, the Client will have to pay indirect taxes/VAT element to the services directly to the Consultant unless otherwise agreed.
 
Funding Source: EU Investment Facility  for Central Asia
 
Eligibility: There are no eligibility restrictions
 
Consultant Profile: Corporate services are required. The Consultant will be a firm or a group of firms with proven experience in the administrative management, procurement, design and supervision of similar construction works and acquiring the equipment for projects with comparable climatic and geological conditions.
 
It is anticipated that the Consultant’s team shall include the following expertise with short-term support as required in other disciplines:
  1. International Project Manager
  2. IFI Procurement and Contracts Specialist
  3. Local Project Manager; (iv) International and Local Municipal Solid Waste Engineers;
  4. Finance and Disbursement Specialist;
All experts should preferably have  5 years’ experience of the activity, which they are proposed for in a similar position including: (a) have design and project management experience gained in countries with conditions similar to the Kyrgyz Republic; (b) have construction and supply experience gained in countries with conditions similar to the Kyrgyz Republic; (c) have experience in design of municipal solid waste management projects; (d) have experience in (i) planning and design activities; (ii) assistance with planning and design activities; (iii) project management; (iv) project management assistance; (v) engineering; (vi) procurement of goods, works and services; (e) have good knowledge of procedures and rules of procurement of international financial institutions, such as the EBRD, World Bank or ADB, knowledge of FIDIC and/or World Bank/EBRD Supply and Installation contractual arrangements; (f) have good knowledge of requirements of Kyrgyz legislation concerning construction, financial, accounting and disbursement issues; (g) the Consultant shall ensure the Russian speaking staff on their team or arrange for the translation/interpreting when necessary.
 
Submission Requirements: In order to determine the capability and experience of consultants to be shortlisted, the information submitted should include the following:
 
(a) brief overview of the firm/group of firms including company profile, organisation and staffing;
 
(b) details of similar experience of firm or group of firms and related assignments undertaken in the previous five years, including information on contract value, contracting entity/client, project location/country, duration (mm/yy to mm/yy), expert months provided, assignment budget, percentage carried out by consultant in case of association of firms or subcontracting, main activities, objectives;
 
(c) CVs of key experts who could carry out the Assignment detailing qualifications, experience in similar assignments, particularly assignments undertaken in the previous five years, including information on contracting entity/client, project location/country, duration (mm/yy to mm/yy), expert months provided, assignment budget, main activities, objectives.
 
(d) Completed Consultant Declaration and Contact Sheet, the template for which is available from the following web-link:
 
The expression of interest shall not exceed 25 pages (excluding CVs and Consultant declaration and Contact Sheet).
 
The expression of interest, in English and Russian, shall be submitted to the Client electronically by email to reach Client not later than 18 May 2015 at 15:00 local Kyrgyz time. The EOIs should also be submitted by email to the EBRD’s contact person by the same due date.
 
The Client Contact Person:
 
Mrs.Almira Ginyatullina,
PIU Bishkek Solid Waste project
166 Chui Avenue
720001, Bishkek
Kyrgyz Republic
Phone: +996 312 623989
E-mail: PIU.BSW@gmail.com 
 
The EBRD Contact Person:
 
Elena Kolodiy
European Bank for Reconstruction and Development
One Exchange Square
London EC2A 2JN
Tel: + 44 20 7338 6765
Fax: +44 20 7338 7451
E-mail: kolodiyo@ebrd.com
 
Important Notes:
1.Following this invitation for expressions of interest, a shortlist of qualified firms will be formally invited to submit proposals.
2.The Expressions of Interest will be evaluated on the following criteria:
  • Consultant’s experience in the administrative management, procurement, design and supervision of similar construction works and acquiring the equipment for projects - 50%
  • Consultant’s experience in comparable climatic and geological conditions – 20%
  • Profile of the consultant’s key experts as requested in Consultant Profile – 30%