Green Cities Framework - Tbilisi Bus Sub-Project - Corporate Development and Stakeholder Participation Programmes

Procurement ref:

8993-EOI-47166

Location:

Georgia

Business sector:

Municipal and environmental infrastructure

Funding source:

Municipal Project Support Facility, funded by the EU Neighbourhood Investment Facility.

Contract type:

Consultancy Services

Notice type:

Invitation for expressions of interest (CSU)

Issue date:

22 Feb 2018

Closing date:

08 Mar 2018   at  17:00   Local time

This is a relaunch of the procurement notice published on 28 March 2017 under Procurement Reference 64107, following a change in procurement strategy.

 

 

Executing Agency (Client):

Tbilisi Transport Company LLC

2, Vagzali Square, 0112, Tbilisi, Georgia

 

The Client Contact Person:

 

Ms Tamar Machavariani

Deputy Head of Administration

Tbilisi Transport Company LLC

Full Address: 2, Vagzali Square, 0112, Tbilisi, Georgia

Email: TMachavariani@metro.ge

Phone: (99532) 2357777

 

The EBRD Contact Person:

 

Ms Georgia Vasiliadis

European Bank for Reconstruction and Development

One Exchange Square

London EC2A 2JN

Tel: + 44 20 7338 7750

E-mail: vasiliag@ebrd.com

 

Project Description:

 

The European Bank for Reconstruction and Development (the “EBRD” or the “Bank”) is supporting urban transport under the Tbilisi Bus Project (the “Project”) for bus fleet replacement, initially under Tbilisi Transport Company Ltd (the “Company”) and related support for corporate development of the Company; preparation of Public Service Contract (“PSC”) between the City of Tbilisi (the “Client”) and the Company as well as the study for restructuring of the bus network under this Project. 

 

Assignment Description:

 

The Client has requested the Bank to provide technical assistance for the bus fleet replacement and related support for corporate development of the Company (the “TC Project”).

 

The Client now intends to retain a consulting company (the “Consultant”) to support the Company and the City in the implementation of a Corporate Development Programme and a Stakeholder Participation Programme (the “Assignment).

 

The objective of the Assignment is to assist the City in improving its commercial standing, service and environmental/social performance required to meet the related covenants included in the EBRD financing documents and the implementation of a Stakeholder Participation Programme (“SPP”) aimed at enhancing public ownership by encouraging the use of public transport, increasing public participation in the provision of public transport services (service quality and rehabilitation activities) and raising public awareness on issues related to project implementation.

 

The Assignment shall be conducted in two parts as follows:

 

Part 1. Corporate Development Programme for the Company

 

The Consultant shall assist the Company to improve its commercial standing, service and environmental/social performance by supporting the development and implementation of relevant policies for corporate, financial, operational and environmental/social management. The Consultant shall also assist the Company to develop a medium-term focused Corporate Development Plan (“CDP”) and to improve the corporate planning capacity in order to assist its transition towards becoming a self-sustaining entity with commercially sustainable operations. The Consultant shall develop an Environmental and Social Action Plan (“ESAP”) for the Company and assist with its implementation.

 

Part 2. Stakeholder Participation Programme

 

The Consultant shall raise awareness about sustainable public transport solutions through education campaigns and shall ensure collection of feedback from relevant stakeholders through Focus groups.

 

Terms of reference for the assignment are here:

Tbilisi Buses TOR

Status of Selection Process: Interested firms or group of firms are hereby invited to submit expressions of interest.

 

Assignment Start Date and Duration: The Assignment is expected to start in April 2018 and has an estimated overall duration of 24 months. The contract must be signed by          1 April 2018.

 

Cost Estimate for the Assignment: EUR 280,000 (exclusive of VAT). Subject to availability of funding, the performance of the selected Consultant and the specific needs of the Client the Assignment may be extended beyond the current scope.

 

The Consultant must determine whether any indirect taxes/VAT are chargeable on the proposed services and state the basis for such. If any indirect taxes/VAT are payable, the Client will have to pay indirect taxes/VAT element to the services directly to the Consultant unless otherwise agreed.

 

Funding Source: It is anticipated that the Assignment will be financed by the Municipal Project Support Facility, funded by the EU Neighbourhood Investment Facility. Selection and contracting is subject to the availability of funding.

 

Eligibility: There are no eligibility restrictions.

 

Consultant Profile: Corporate services are required.  The Consultant will be a firm or a group of firms with preferably previous project experience related to:

  1. Management of urban public transport projects, including in the areas of corporate development and stakeholder participation in the Southern Caucasus or Eastern Europe, preferably in Georgia.
  2. Implementing assignments in accordance with procedures and rules of International Financial Institutions such as the World Bank, EBRD or similar in Southern Caucasus or Eastern Europe, preferably in Georgia.

 

The Consultant’s expert team is expected to include key experts as follows:

  • Key Expert 1: (Project Manager/Team Leader) with preferably ten (10) years or more of previous professional experience including at least 5 years in managing urban public transport projects in similar environments. Relevant professional experience in Georgia and knowledge of Georgian is considered an advantage.
  • Key Expert 2: Local Project Manager/Technical Expert with preferably eight (8) years or more of professional experience, in managing urban public transport projects in Georgia and with a good understanding of public administration in Georgia. Knowledge of Georgian is essential.
  • Key Expert 3: International Financial Expert with preferably eight (8) years or more of experience in financial consultancy preferably in the urban transport sector (service provision, fleet management, depot space management, maintenance of the fleet, etc.).
  • Key Expert 4: Local Financial Expert with preferably eight (8) years or more of experience in financial consultancy preferably in the urban transport sector (service provision, fleet management, depot space management, maintenance of the fleet, etc.) in Georgia Knowledge of Georgian is essential.
  • Key Expert 5: Automated Fare Collection (AFC) and Automated Vehicle Location (AVL) Expert preferably with eight (8) years or more of experience in designing AFC and AVL systems. Particular familiarity with local conditions in Georgia and the Southern Caucasus region would be considered an advantage.
  • Key Expert 6: Environmental Expert preferably with eight (8) years or more  experience in the successful implementation of comparable assignments in the urban transport sector and with demonstrated knowledge of the environmental and social standards of the EBRD or other comparable institutions. Familiarity with local conditions in Georgia and the Southern Caucasus region would be considered an advantage.. 
  • Key Expert 7: Health and Safety Expert preferably with eight (8) years or more  experience in working on health and occupational safety issues and implementation of Health Management Systems consistent with the requirements of the ISO 14001/39001/OHSAS 18001 standard. Particular familiarity with local conditions in Georgia and the Southern Caucasus region would be considered an advantage. 
  • Key Expert 8: Social Expert preferably with eight (8) years or more experience in working on social issues, such as drafting Social Impact Assessments and Social Action Plans with thorough understanding of social issues of particular relevance to Georgia and the Southern Caucasus region in general.
  • Key Expert 9: Pool of Local Experts with preferably five (5) years experience in the urban transport sector in Georgia. A good understanding of Georgian requirements and legislation would be considered an advantage. Knowledge of Georgian is essential.

 

All Key Experts shall be fluent in English. It is essential that the Consultant’s team contains some experts fluent in Georgian.

 

Non-key experts are expected to include experts with previous professional experience in the urban public transport sector, as required.

 

Submission Requirements: In order to determine the capability and experience of Consultants seeking to be shortlisted, the information submitted should include the following:

 

1. Company/group of firms’ profile, organisation and staffing (max. 2-4 pages).

 

2. Details of previous project experience or similar assignments particularly undertaken in the previous five years, including information on contract value, contracting entity/client, project location/country, duration (mm/yy to mm/yy), expert months provided (if different from duration) , main activities, objectives.

 

3. CVs of key experts who could carry out the Assignment detailing qualifications, experience in similar assignments, particularly assignments undertaken in the previous five years, including information on contracting entity/client, project location/country, duration (mm/yy to mm/yy), expert months provided, assignment budget, main activities, objectives.

 

4. Methodology and workplan based on the terms of reference attached.

 

5. Completed Consultant Declaration Form and Contact Sheet, the template for which is available from the following web-link:

 

http://www.ebrd.com/pages/workingwithus/procurement/notices/csu/contact_sheet.doc.

 

The expression of interest shall not exceed 15 pages (excluding CVs Consultant Declaration and Contact Sheet).

 

The complete expression of interest (including CVs, Consultant Declaration and Contact Sheet) should be submitted, in English via email (pdf) to the Client’s contact person, to reach the Client not later than 17:00 (Tbiilsi local time) the closing date. One additional copy shall reach the Bank’s contact person by the same due date. The expression of interest shall be one file (pdf). The Client reserves the right to reject applications of firms submitting more than one file. Only if any limitation on the permissible file size is exceeded, the Consultant may split the expression of interest into further files.

 

Important Notes:

 

1. The selection will normally be made from responses to this notification only. Consultants will not be asked to submit a proposal. The highest-ranked Consultant will be selected from a shortlist and be invited to negotiate the contract, subject to availability of funding.

 

2. The shortlist criteria are as follows:

(a) Firm’s previous project experience in management of urban public transport projects, including in the areas of corporate development and stakeholder participation in the Southern Caucasus or Eastern Europe, preferably in Georgia (30%)

(b) Firm’s experience in implementing assignments in transport planning, bus operations, fleet management in accordance with procedures and rules of International Financial Institutions, such as the World Bank or EBRD (similar) in Southern Caucasus or Eastern Europe, preferably in Georgia (30%)

(c) CVs of Key Experts No 1-8 with previous project experience in conducting similar assignments in Southern Caucasus and Eastern Europe. Familiarity with local conditions in Georgia and similar environments will be considered an advantage (40%)