The City of Kyiv - Kyiv City State Administration - Creditworthiness Enhancement Programme

Procurement ref:

50960

Location:

Ukraine

Business sector:

Transport

Project number:

47042

Funding source:

European Union Technical Assistance Support for Ukrainian Municipalities Fund

Contract type:

Consultancy Services

Notice type:

Invitation for expressions of interest (CSU)

Issue date:

20 Dec 2016

Closing date:

27 Jan 2017   at  16:00   Kyiv

Executing Agency (Client): the Kyiv City State Administration

The Client Contact Person:
Ms Svitlana Prynada
Khreschatik str. 36
Tel: +38044 2895351
E-mail: sprynada@gmail.com

The EBRD Contact Person:
Larissa Gosling
European Bank for Reconstruction and Development
One Exchange Square
London EC2A 2JN
Tel: + 44 20 7338 6338
Fax: +44 20 7338 7451
E-mail: goslingl@ebrd.com

Project Description: 

The City of Kyiv (the “City” or “Kyiv”), is managed through the Kyiv City State Administration (the executive body of Kyiv City Council, hereinafter - the “KCSA” and the “KCC”, respectively), with the population of 2.8 million people is the capital of Ukraine and is a financial, commercial, political, scientific and cultural centre. The City is currently receiving financing from the European Bank for Reconstruction and Development (“EBRD” or the “Bank”) for the Kyiv City Public Transport project (the “Project”). The Project includes loans to three municipal public transport companies in aggregate amount of EUR 115 million, secured by the guarantee from the City: (i) EUR 60 million loan to KyivPastrans to procure new buses and trolleybuses; (ii) EUR 40 million loan to KyivMetro to procure new metro wagons and (iii) EUR 15 million loan to KyivDorservice to finance traffic management solutions in the City. The KyivMetro project is completed while KyivPastrans and KyivDorservice are in implementation stage.

Assignment Description: 

The KCSA wishes to engage a Consultant (the “Consultant”) to perform the following tasks:

  1. Perform a comprehensive analysis of the City’s current financial, operational and organisational performance and identifying necessary steps for the enhancement of its creditworthiness.
  2. Develop the City’s Creditworthiness Enhancement Programme (“CEP”) by providing recommendations for improving management efficiency and quality in the following components:
    • Organizational structure of the City management and division of functions/authority;
    • Financial and budget planning;
    • Financial resources and debt management;
    • Budget management and financial reporting
    • Investment planning;
    • Asset management
  3. Provide technical assistance to the City in the implementation of the CEP and defining further priorities for improving the efficiency of its operations
  4. Provide the City with recommendations regarding the improvement of financial reporting.

Detailed Terms of Reference for the Assignment are available from this link.

Status of Selection Process: Interested firms or group of firms are hereby invited to submit proposals.

Assignment Start Date and Duration: The Assignment is expected to start in Q1 2017 and has an estimated overall duration of 12 months.

Budget Estimate for the Assignment: EUR 200,000 (exclusive of VAT). The Consultant must determine whether any indirect taxes/VAT are chargeable on the proposed services and state the basis for such. If any indirect taxes/VAT are payable, the Client will have to pay indirect taxes/VAT element to the services directly to the Consultant unless otherwise agreed.

Funding Source: It is expected that the contract will be financed through the European Union Technical Assistance Support for Ukrainian Municipalities Fund.

Eligibility: There are no nationality eligibility restrictions.

Consultant Profile: Corporate services are required. The Consultant will be a firm or a group of firms with preferably previous project experience in project management, procurement, and administration of similar contracts under IFI procurement rules.

The Consultant should ensure that the appropriately qualified experts are available, as required, for each of the different tasks outlined above. It is expected that the Assignment will be led by an appropriately qualified project manager, accompanied by both key and supporting experts (the “Experts”).  

The Consultant’s team is expected to include the following disciplines:

  1. project management;
  2. financial and operational management;
  3. management and business planning;
  4. legal expertise with expert knowledge of Ukrainian legislation.

As the key to successful outcome of the assignment is participation of the Company staff in development of the work, the required Consultant’s presence in the field is 80%.

It is expected, that the Consultant team will include both foreign and local experts. The Consultant team will be able to efficiently operate in Ukrainian and English.  

Submission Requirements: In order to determine the capability and experience of Consultants seeking to be selected, the information submitted should include the following:

  1. Technical proposal:

(a) brief overview of the firm/group of firms including company profile, organisation and staffing;

(b) details of similar experience of firm or group of firms and related assignments undertaken in the previous five years, including information on contract value, contracting entity/client, project location/country, duration (mm/yy to mm/yy), expert months provided, assignment budget, percentage carried out by consultant in case of association of firms or subcontracting, main activities, objectives;

(c) proposed approach and methodology;

(d) CVs of key experts who could carry out the Assignment detailing qualifications, experience in similar assignments, particularly assignments undertaken in the previous five years, including information on contracting entity/client, project location/country, duration (mm/yy to mm/yy), expert months provided, assignment budget, main activities, objectives;

(e) Completed Contact Sheet, the template for which is available from the following web-link:

http://www.ebrd.com/pages/workingwithus/procurement/notices/csu/contact_sheet.doc ;

  1. Financial proposal presented in the format provided through this link.

The technical proposal shall not exceed 20 pages (excluding CVs and contact sheet).

The technical proposal only (including CVs, Consultant Declaration and Contact Sheet) should be submitted in English and Ukrainian electronically by email, to reach the Client and EBRD not later than the closing date referred to above. The technical proposal shall be one file (pdf) in English, and one file in Ukrainian, shall be submitted to the Client by email entitled “Technical proposal for Kyiv City State Administration  – Creditworthiness Enhancement Programme”, to reach Client not later than the closing date above. 

The financial proposal in English will be sent the Client’s contact person in a separate sealed envelope clearly marked with tenderer’s name and “Financial Proposal - Kyiv City State Administration  – Creditworthiness Enhancement Programme - DO NOT OPEN UNTIL COMPLETION OF TECHNICAL EVALUATION”

A copy of the technical and financial proposal in English and Ukrainian should also be submitted electronically to the EBRD’s contact person by the same due date.

Important Notes:

1. The selection will normally be made from responses to this notification only. The highest-ranked Consultant will be selected from a shortlist and be invited to negotiate the contract, subject to availability of funding.

2. Shortlisting criteria and respective weightings are (of total score 100):

  1. Firm’s experience in project management, procurement, and administration of similar projects - 25%
  2. Firm’s experience of working in Ukraine and the region - 15%
  3. Proposed approach and methodology – 10%
  4. CVs of key experts with relevant experience as per the Consultant Profile Section:
  • Key Expert 1: Project Manager –  10%
  • Key Expert 2: Financial Expert – 15%
  • Key Expert 3: Corporate Governance – 10%
  • Key Expert 4: Assets Management – 10%
  • Other Key Experts– 5%

The minimum technical score (St) required to pass is:  70.

Please note that only the Financial Proposals from Consultants passing the minimum technical score (St) will be opened.

The lowest evaluated Financial Proposal (Fm) is given the maximum financial score (Sf) of 100.

The formula for determining the financial scores (Sf) of all other Proposals is calculated as following:

Sf = 100 x Fm/ F, in which “Sf” is the financial score, “Fm” is the lowest price, and “F” the price of the proposal under consideration.

The weights given to the Technical (T) and Financial (P) Proposals are:
T = 80% and
P = 20%

Proposals are ranked according to their combined technical (St) and financial (Sf) scores using the weights (T = the weight given to the Technical Proposal; P = the weight given to the Financial Proposal; T + P = 100%) as following:  S = St x T + Sf x P.