5 December 2019: the procurement notice is updated with the clarification requests received and responses provided available via this link:
Single Stage Open Competitive Selection – Request for Proposals
The European Bank for Reconstruction and Development (the “EBRD” or the “Bank”) has been recently requested to consider financing various marine transportations projects servicing offshore operations located in the Turkmenistan section of the Caspian Sea. Some of these areas are located in the vicinity of the Khazar natural reserve, which is a wetland site designated to be of international importance under the Ramsar Convention). Turkmenistan’s natural reserves and sanctuaries play important role in the conservation of the endemic flora and fauna species; research and study of migratory species, restoring and protecting important ecosystems, preventing desertification, etc.
The Turkmenistan Country Strategy stipulates the development of Technical Cooperation Initiatives aimed at enhancing the Green Economy Transition; and in particular developing a biodiversity capacity building initiative targeting the regulatory authorities; environmental protection and conservation organisations and the industry.
EBRD intends to select and contract a consulting company (the “Consultant”) to develop a Biodiversity Capacity Building Programme (the “Programme”) with the Turkmenistan Ministry of Agriculture and Nature Protection to achieve the following objectives:
• Raise the awareness of biodiversity issues and potential impacts of industrial and transportation activities on biodiversity;
• Increase knowledge and understanding of international best practice for biodiversity management in Environmental and Social Impact Assessment process
• Promote good industry practice in developing and implementing Protected Area Management Plans and Biodiversity Management Strategies; and
• Promote good international practices related to biodiversity protection, management and enforcement requirements and improving information exchange.
The selected Consultant is expected to provide the following services:
1. Regulatory and Organisational Review and Recommendations for improvement to be delivered through a workshop.
2. Capacity Building Programme, inclusive of targeted training on biodiversity risk assessment and application of existing international best practice.
The detailed scope of work and services (the “Services”) of the Assignment are further described in the Full Terms of Reference (the “ToR”) which can be accessed from the following link:
Consultant Selection Procedure: Single stage open competitive selection. Interested firms or groups of firms are invited to submit a Technical and Financial Proposal.
Assignment Start Date and Duration: The Assignment is expected to start in February 2020 and has an estimated overall duration of 12 months.
Cost Estimate for the Assignment: EUR 350,000.00 (exclusive of VAT).
Funding Source: It is anticipated that the contract will be financed by EBRD Shareholders Special Fund. Selection and contracting are subject to the availability of funding.
Eligibility: There are no eligibility restrictions based on the consultant's country of origin.
Consultant Profile: Corporate services are required. The Consultant will be a firm or a group of firms preferably with previous project experience related to:
• the successful delivery of assignments of a comparable nature, scale and complexity in the relevant region;
• International and national expertise in marine & terrestrial biodiversity conservation and management, impact assessment and monitoring;
• Offshore construction, transportation and oil and gas development projects from an environmental perspective;
• Protected area management, including Turkmenistan and international commitments/requirements related to the implementation of the national biodiversity action plan and international biodiversity related conventions (Birds Directive, Habitats Directive, etc.).
The Consultant's expert team is expected to include the following key experts (the 'Key Experts'):
Key Expert No 1: Project Director with preferably 5 years or more of previous professional experience in project management of assignments of a comparable nature, scale and complexity and involving multiple stakeholders; and - Preferably 5 years or more of previous professional experience in the development of biodiversity action plans and strategy and relevant capacity building initiatives for the marine construction, transportation and oil and gas industry
Key Expert No 2: Biodiversity action plan and strategy expert with preferably 10 years or more of previous professional experience in developing project and sector-specific biodiversity action plans for the construction, transportation and hydrocarbon industry and knowledge of biodiversity impact assessment and mitigation tools and delivering relevant training and capacity-building programmes for the industries
Key Expert No 3: Marine biodiversity expert with preferably 10 years or more of previous professional experience in identification and assessment of marine impacts of the construction, transportation and oil and gas projects and knowledge of Caspian Sea marine habitats and species.
Key Expert No 4: International ESIA expert with preferably 10 years or more of previous professional experience in developing marine construction, transportation and oil and gas project specific ESIA studies with a significant biodiversity component and knowledge of biodiversity impact assessment and mitigation requirements of the International Financial Institutions. Experience in delivering ESIA training for the oil and gas industry is an advantage.
Key Expert No 5: Ecosystems management expert with preferably 10 years or more of previous professional experience in assessing ecosystems impacts and knowledge of ecosystem management requirements of the International Financial Institutions.
Key Expert No 6: International environmental conventions expert with preferably 10 years or more of previous professional experience in developing implementation guidance and tools for EU Birds and Habitats Directives and knowledge of country-specific plans and programmes for the implementation of above directives.
Key Expert No 7: Conservation expert with preferably 10 years or more of previous professional experience in developing and implementing conservation guidelines and tools and knowledge of the status of ongoing management plans and programmes for protected areas in Turkmenistan/Central Asia/Caspian Region.
Key Expert No 8: Local expert with preferably 10 years or more of previous professional experience in developing biodiversity impact assessment and knowledge of Turkmenistan’s environmental legislation.
All Key Experts shall be fluent in written and spoken English. It is essential that the Consultant’s team contains some experts fluent in Russian and/or Turkmen.
All Key Experts shall be fluent in written and spoken English. It is essential that the Consultant’s team contains some experts fluent in Russian and/or Turkmen and has relevant expertise in the region / similar countries.
The key experts may be complemented by other team members and support services to cover all tasks specified in the Terms of Reference. As such the list of key experts is not an exhaustive list of all skills and competencies needed to fulfil this assignment. Consultants should note that one person could have more than one role (e.g., the Team Leader could also be a specialist) and one role could be filled by more than one person.
Submission Requirements: The consultants are now invited to submit a completed Technical and Financial Proposal as per the standard templates and instructions available at:
Interested Consultants should make themselves familiar with these Standard Templates, Standard Instructions and Conditions of Contract in preparation of their proposals.
The Technical Proposal shall be submitted in English electronically via eSelection not later than the Closing Date, as one single PDF file. The technical proposal should not exceed 25 pages excluding the Declaration Form and CVs (Form 1- TP 1 and Form 1 – TP 6). The Technical Proposal shall contain a brief description of the experience relevant to the Project and should avoid lengthy general statements. Total number of pages in the Technical Proposal should not exceed 65 pages.
The Financial Proposal (Form 2 – FP 1 and FP2) shall be submitted in English separately by email only to the following e-mail address: email@example.com. Please indicate the Project number and title in the subject of your e-mail. Consultants are reminded of the requirement to ensure the confidentiality of the Financial Proposals. Consultants are reminded of the requirement to ensure the confidentiality of the Financial Proposals.
A Technical Proposal that contains elements of a financial proposal shall be declared non-responsive.
A Financial Proposal submitted together with the technical proposals via e Selection shall be declared non-responsive.
For the avoidance of doubt, technical proposals should be sent through eSelection and NOT to the above email address. Financial proposals should be sent to the above email address and NOT through eSelection or Bank Contact Person.
Deadline to Submit Clarification Questions: Via e-mail to the Bank Contact Person by 6 December 2019.
Selection Method and Evaluation Criteria:
Technical Proposal Evaluation Criteria
(a) Firm's previous project experience in similar assignments (25%)
(b) Quality of the methodology proposed for the Assignment (30 %)
(c) CVs of the Key Experts (45 %).
The minimum technical score (St) required to pass is 70.
Opening of Financial Proposals
After the technical evaluation is completed, only the submissions which score 70 or above of the total marks available for the technical criteria will be eligible to have their financial proposals opened.
Combined Technical and Financial Evaluation
The lowest evaluated Financial Proposal (Fm) is given the maximum financial score (Sf) of 100. The formula for determining the financial scores (Sf) of all other Proposals is calculated as follows:
Sf = 100 x Fm/ F, in which “Sf” is the financial score, “Fm” is the lowest evaluated Financial Proposal, and “F” the price of the Proposal under consideration.
Proposals are then ranked according to their combined technical (St) and financial (Sf) scores using the weights (T = 80; F = 20) T + F = 100 as follows: S = St x T% + Sf x F%.
The proposal validity period is 120 days from the deadline date for the receipt of submissions. During this period, the Consultant shall maintain its original Proposal without any change, including the availability of the Experts, the proposed rates and the total price.
The selection will be made from the Proposals received in response to this notification only, on the basis of the submission requirements and selection criteria set out in this Procurement Notice. The highest-ranked Consultant will be selected and invited to negotiate the contract, subject to availability of funding.
Any updates of and clarifications on this procurement notice shall be announced as updates on this notice, without any other notification. In the event of changes consultants will need to download the updated versions. Consultants are required to periodically check the notice for updates. Failure to take the updates into account while preparing the Proposal may result in disqualification or penalties to the scores in the evaluation.