Support to establish the Infrastructure Central Delivery Unit in Kosovo

Location:

Kosovo

Project number:

80513

Funding source:

EBSF - EBRD Shareholder Special Fund

Contract type:

Consultancy Services

Notice type:

Invitation for expressions of interest (CSU)

Issue date:

25 Nov 2019

Closing date:

23 Dec 2019   at  17:00   London

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Project Description:

Infrastructure development is crucial for the continued integration of Kosovo within the region, for attracting FDI, and for harmonisation with EU standards. The Government of Kosovo has prioritised enhancement of cross-border transport infrastructure, through ongoing reconstruction and development of the country’s major road and railway network, and environmental infrastructure. Total amounts committed in investments in infrastructure from International Financial Institutions (IFIs) in Kosovo in recent years are more than EUR 437 million in more than 10 projects.

The European Bank for Reconstruction and Development (EBRD or the Bank) is one of the leading IFIs in the infrastructure sector in Kosovo, having provided financing of EUR 138 million, to the road, rail and urban transport sector. Implementation of IFI and EU financed projects, including those of the EBRD, face significant delays mainly related to capacity constraints at the relevant Government Agencies to implement these complex infrastructure projects in accordance with IFI’s policies and procedures, and agreed timeframes. Issues can range from complications related to the treatment of land acquisition, resettlement, livelihood restoration and social compensation, to handling procurement processes, from tendering to selection and contracting.

The Government of Kosovo has acknowledged the difficulties faced, and requested the support of EBRD in addressing them. As a first important step, the Government of Kosovo agreed to establish an Infrastructure Central Delivery Unit (ICDU) at the Ministry of Finance, within the Division for International Financial Cooperation. The Unit will be composed of local civil servants, hired by the Ministry.

In response to Government’s request, EBRD intends to engage a team of experts to provide technical assistance to support the establishment and first years of operations of the ICDU with practical guidance and building of technical and legal capacity amongst its members. 

Assignment Description:

The expected outcome of the Assignment is the support to the Government of Kosovo to unlock implementation of existing IFI financed infrastructure projects, and in general to facilitate timely implementation of IFI financed public infrastructure projects, as well as to build capacities for adequate continuous monitoring of project implementation. This will include capacity building to address procurement and contracting, and environmental and social related matters, in line with best practices and broader EBRD/EU/IFI standards.  

The selected Consultant is expected to provide the following services:
a) Support the establishment and organization of the ICDU from inception, with technical advice to ensure the efficient management of Kosovo’s IFI infrastructure portfolio
b) Assess the currently locked infrastructure projects and respective impediments, prepare an Action Plan for addressing the identified obstacles, and see it through realization and disbursement of financing projects. Actions shall cover issues related to (i) the procurement and contracting processes,(ii) all environmental aspects (ESIAs) of the projects; and (iii) all social aspects (ESIAs) of the projects;
c) Define roles and responsibilities within the ICDU and the relevant agencies and Ministries in a roadmap for coordination;
d) Build capacity in the ICDU and relevant ministries and state agencies on areas of construction and engineering contracting, but also procurement and tendering, EU environmental standards in transport infrastructure delivery, and applicable social protections standards in the context of infrastructure projects.

Full Terms of Reference of the Assignment can be found here. http://www.ebrd.com/documents/policy/support-to-establish-the-icdu-in-kosovo.pdf

Consultant Selection Procedure: Single stage open competitive selection. Interested firms or groups of firms are invited to submit a Technical and Financial Proposal.

Assignment Start Date and Duration: The Assignment is expected to start in Q4 2019 and has an estimated overall duration of 24 months. Contracting at this time will be awarded for the first phase of 12 months, with the second phase subject to successful completion of first phase of 12 months, as per the benchmarks set up in the TORs and the Bank’s prior written approval.

Cost Estimate for the Assignment: The expected input of the team key experts should be no less than 80 days per year and per key expert in the field for the first 12 months of the assignment. In case of execution of the optional second year, another 80 days per year and per key expert in the field should be envisaged.

Funding Source: It is anticipated that the contract will be financed by the EBRD Shareholder’s Special Fund.

Eligibility: There are no eligibility restrictions based on the consultant's country of origin.

Consultant Profile: Corporate services are required. The Consultant will be a firm or a group of firms with preferably previous project experience related to:

- FIDIC procedures and arbitrages or dispute resolution under international rules;
- Development of procurement and contracting strategies for major infrastructure projects in the transport sector and their execution;
- Familiar with IFIs’ procurement rules and experience in procurement of infrastructure works contracts;
- Experience in Environmental and Social Impact Assessments for infrastructure projects in Kosovo and/or similar EBRD's countries of operations;
- Knowledge of EBRD, EU, and other IFIs requirements for ESIA as well as the Bank's Environmental and Social Policies;
- Experience working with EBRD or other IFIs would be considered an advantage.
The Consultant's expert team is expected to include the following key experts (the 'Key Experts'):

Key Expert 1 - FIDIC Legal Expert:
- with preferably 10 years or more practical experience in dispute resolution and arbitration for major infrastructure projects as well as with execution of at least three major infrastructure projects with a value of at least 50 million euro per project in the transport sector over the last 10 years in at least 2 countries;
- demonstrable practical knowledge of FIDIC Conditions of Contract as well as dispute resolution under international rules; knowledge in MDB procurement rules and experience in procurement of infrastructure works;
- knowledge of IFI procurement policies and rules, public sector procurement principles,
and experience in procurement of infrastructure works; and- practical experience in the delivery of international contract management training and/or capacity building programs.

Key Expert 2 - FIDIC Technical Expert:
- with preferably 10 years or more practical experience of Civil Engineering in the development of procurement and contracting strategies for major infrastructure projects as well as with execution of at least three major infrastructure projects with a value of at least 50 million euro per project in the transport sectorover the last 10 years, in at least 2 countries;
- demonstrable practical knowledge of FIDIC Conditions of Contract;
- practical experience in the analysis of bills of quantity and detailed designs, cost estimating and review of variation orders;
- knowledge of IFI procurement policies and rules, public sector procurement principles, and experience in procurement of infrastructure works; and
- practical experience in the delivery of international contract management training and/or capacity building programs.

The Consultant shall nominate one of the above two FIDIC Experts to undertake the role of the Team Leader.  

Key Expert 3 - Environmental Expert:
- with preferably 10 years or more of experience in Environmental and Social Impacts Assessments and E&S due diligence, Environmental, Health and Safety auditing;
- compliance with IFIs/EBRD and/or international standards in the infrastructure sector

and with a recent track record in the Country and EBRD region.

Key Expert 4 - Social Expert:
- with preferably 10 years or more of experience in social impact assessments,
preparation, implementation and monitoring of Livelihood Restoration and Resettlement Frameworks/Plans, labour auditing, gender and inclusion.
- compliance with IFIs/EBRD and/or international standards in the infrastructure sector with a recent track record in the Country and EBRD region.

All Key Experts shall be fluent in written and spoken English.

Senior and junior Non-key Experts will be required to support the Ministry of Finance on the delivery of projects as well as support in sectors which will benefit from international financing (e.g. Transport, Energy, Environment, Social, etc).

It is expected that additional Non-key Experts will be required for at least some of the indicative list of areas/topics below:

- Strategic planning and programming;
- Economic and financial assessment of investment projects;
- Development effectiveness;
- Project preparation and evaluation;
- Monitoring mechanisms and evaluation;
- Human resources development and training;
- Socio-economic and environmental impact assessment;
- Public procurement and tendering preparation, etc.

Senior and Junior Non-key Experts shall meet the following minimum requirements:

- Preferably 7 years or more proven relevant professional experience for the senior experts and preferably 3 years or more proven relevant professional experience for the junior experts in the preparation and assessment of specific sector policies and/or relevant to the specific task;
- Bachelor´s degree or equivalent qualification relevant to the specific sector/area/topic;
- Very good command of English, both written and spoken (min. level 2 in the scale from 1 to 5 where 1 is excellent and 5 is basic);
- Computer literate.

Submission Requirements: The consultants are now invited to submit a completed Technical and Financial Proposal as per the standard templates and instructions available at this link: http://www.ebrd.com/documents/procurement/single-stage-package.docx. Interested Consultants should make themselves familiar with these Standard Templates, Standard Instructions and Conditions of Contract in preparation of their proposals.

1. The Technical Proposal shall be submitted in English electronically via eSelection not later than the Closing Date, as one single PDF file. The technical proposal should not exceed 30 pages excluding the Declaration Form and CVs (Form 1- TP 1 and Form 1 – TP 6).

2. The Financial Proposal (Form 2 – FP 1 and FP2) shall be submitted in English separately by email only to the following e-mail address: finprop@ebrd.com. Please indicate the Project number and title in the subject of your e-mail.. Consultants are reminded of the requirement to ensure the confidentiality of the Financial Proposals. The Financial Proposals should be provided for both phase one and phase two of the Assignment.

A Technical Proposal that contains elements of a financial proposal shall be declared non-responsive.

A Financial proposal submitted together with the technical proposals via e Selection shall be declared non-responsive.Bank Contact Person:

Vivienne Lewis- Headlam
European Bank for Reconstruction and Development
One Exchange Square
London EC2A 2JN
e-mail:
lewishev@ebrd.com

For the avoidance of doubt, technical proposals should be sent through eSelection and NOT to this email address. Financial proposals should be sent to the email address inprop@ebrd.com and NOT through eSelection.

Deadline to Submit Clarification Questions: Via e-mail to the Bank Contact Person not later than two weeks before the Closing Date.

Selection Method and Evaluation Criteria:

1. Technical Proposal Evaluation Criteria

(a) Firm's previous project experience in similar assignments (20%)
(b) Quality of the methodology proposed for the Assignment (20 %)
(c) CVs of the Key Experts (50 %)
(d) CVs of Non-Key Experts (10%).

The minimum technical score (St) required to pass is 70%.

2. Opening of Financial Proposals

After the technical evaluation is completed, only the submissions which score 70% or above of the total marks available for the technical criteria will be eligible to have their financial proposals opened.

3. Combined Technical and Financial Evaluation

The lowest evaluated Financial Proposal (Fm) is given the maximum financial score (Sf) of 100. The formula for determining the financial scores (Sf) of all other Proposals is calculated as follows:

Sf = 100 x Fm/ F, in which "Sf" is the financial score, "Fm" is the lowest evaluated Financial Proposal, and "F" the price of the Proposal under consideration.

Proposals are then ranked according to their combined technical (St) and financial (Sf) scores using the weights (T = 80; F = 20) T + F = 100 as follows: S = St x T% + Sf x F%.

Important Notes:

1. The proposal validity period is 120 days from the deadline date for the receipt of submissions. During this period, the Consultant shall maintain its original Proposal without any change, including the availability of the Experts, the proposed rates and the total price.

2. The selection will be made from the Proposals received in response to this notification only, on the basis of the submission requirements and selection criteria set out in this Procurement Notice. The highest-ranked Consultant will be selected and invited to negotiate the contract.

3. Any updates of and clarifications on this procurement notice shall be announced as updates on this notice, without any other notification. In the event of changes consultants will need to download the updated versions. Consultants are required to periodically check the notice for updates. Failure to take the updates into account while preparing the Proposal may result in disqualification or penalties to the scores in the evaluation.