Kharkiv Metro Expansion Project

Location:

Ukraine

Business sector:

Transport

Project number:

46044

Funding source:

Not Yet Determined

Contract type:

Consultancy Services

Notice type:

Invitation for expressions of interest (CSU)

Issue date:

27 Jan 2015

Closing date:

17 Feb 2015   at  23:59   London

Access eSelection

The City of Kharkiv (the "City" or "Kharkiv"), with the support of the Government of Ukraine (the "Government"), have expressed interest in obtaining joint co-financing from the European Bank for Reconstruction and Development (the "EBRD" or the "Bank") and the European Investment Bank ("EIB") (together the "Banks") to improve urban transport in the city by expanding the current metro system (the "Project").

Kharkiv is the second largest city in Ukraine and accounts for 3.1 per cent (1.5 million) of the national population. It is located in the north-eastern part of Ukraine and is the capital and administrative centre of Kharkiv Oblast. The City has a diversified industrial base, with the largest budget contributors involved in heavy machinery, power and energy, transport, banking and the telecom sectors.

The Kharkiv Metro Company (the "Company" or "KMC") is a metro operator, wholly owned by the City, servicing Kharkiv. KMC has been operational since 1975. As of today, KMC carries 0.8 million passengers per weekday or 231.1 million passengers per annum. KMC operates three metro lines with 29 stations and 39 km of lines (two-track). The Company operates 320 wagons (64 trains) and employs 2,300 personnel.

Approximately 519 million passengers per annum are carried by the public transport system in the City. Metro services are the backbone of the public transport system carrying over 40 per cent of all public transport demand. Trams and trolleybuses carry 204 million passengers, while buses and minibuses carry 85 million passengers. The public transportation network was planned with the objective of finding a balance between available budgets for essential mobility needs, and ensuring high capacity service on the core corridors. The system includes 3 metro lines, 13 tram routes, 24 trolleybus routes, and 147 bus and minibus routes. Most of the bus and minibus routes are operated by 13 private operators. There is currently no functional integrated electronic ticketing system in place.

The City coordinates transport service supply through licensing and tariff setting and monitors the provision of services through a Central Dispatching Service. Urban transportation services are the responsibility of the City’s Department for Public Services.

The Metro as well as tram and trolleybus services will remain an essential service for inhabitants with lower income and those eligible for concessionary fares. The Company is expected to retain its market share and its role as the backbone of the transport system, providing frequent and relatively higher capacity services at more affordable prices.

The Kharkiv City Council sets tariffs for public transport services (until last year with approval from the Ministry of Infrastructure, a practice that has now been discontinued). The tariffs were increased by 50 per cent starting from 23 May 2013. A single flat-rate metro ticket costs UAH 3 (EUR 0.21) significantly below prices of either Warsaw (EUR 1.05) or Sofia (EUR 0.51). The privileged/concessionary passenger fares are funded from the State budget (with delays and insufficiently) apart from students and pupils who are co-funded by the municipal budget covering 50 per cent of the full price.

Substantial increases in ridership, assessed by the Company at up to 25 million passengers per annum, which represents a 60 per cent increase over the existing ridership on the Metro Line III, and an associated reduction of private car and bus traffic, are key elements of the economic benefits of the Project. The extension of Metro Line III, which will be achieved with the project implementation, would allow the City and the State to fully capture the anticipated economic benefits of this investment as a result of ridership increase, travel time savings, reduction in the reliance on private car travel and lower emissions. A detailed economic analysis (including carbon emission reduction) will be undertaken during due diligence.

The objective of the Project is to improve the provision of mass transit in Kharkiv as part of an overall strategy to achieve sustainable urban transport in the city. The Project is expected to finance an extension of the metro and upgrade the metro transportation services in the City.

The EBRD now wishes to retain a firm (the "Consultant") to carry out a feasibility study and confirm the proposed Project cost of EUR 350 million (net of VAT) (the "FS" or the "assignment"). The objectives of this assignment are: (1) to detail the route alignment and prepare a ridership demand forecast within tolerable levels acceptable for a FS; (2) to prepare a detailed costing for a high-quality metro extension investment capable of meeting forecast demands in the City; (3) to analyse Project barriers and risks, such as expropriation issues and/or construction peculiarities for the extension works; (4) to prepare a full cost/benefit analysis to inform the decision-making of the Banks concerning further Project preparation; (5) to prepare an environmental and social due diligence; and (6) to prepare pre-qualification and full tender documents.

Assignment Duration: The assignment is expected to start in the second quarter of 2015 and last for 7 months.


Cost Estimate for the Assignment: EUR 500,000; exclusive of VAT.

The consultant must determine whether any VAT would be chargeable on the services and the basis for that determination, without taking into consideration the Bank's special status as an IFI and state this to the Bank in their response to the Invitation for Expressions of Interest. To the extent that a consultant incurs input VAT on goods and services purhcased in connection with the provision of services (e.g. VAT on airline ticket) which is not otherwise recoverable by the consultant from the local tax authority, the gross cost to the consultant of such expenses shall be treated as a reimbursable expense.

Funding Source: It is anticipated that the contract will be financed through the EBRD's donor funded Technical Cooperation Funds Programme.

Eligibility: There are no eligibility restrictions.

Consultant Profile: Corporate services are required. The Consultant will be a firm or group of firms with previous project experience in engineering, public transport, urban rail projects and working with IFIs in similar assignments, preferably feasibility studies.

The Consultant’s key experts are expected to include:
• urban rail regulation, planning and operations expert;
• civil engineering expert;
• transport economics expert;
• procurement expert;
• environmental impact assessment expert;
• social impact assessment expert; and
• local staff.
It is recommended that a part of the consultancy input will be carried out by local sub-consultants. In any event, it is important that the consultant’s team have Ukrainian language capacity.

Submission Requirements: Interested firms are hereby invited to submit expressions of interest. In order to determine the capability and experience of consulting firms seeking to be shortlisted, the information submitted should include the following:
- company profile, organisation and staffing;
- details of experience or similar assignments undertaken in the previous five years, including their locations; - CVs of staff who could be available to work on the assignment
- Completed Consultant Declaration and Contact Sheet, the template for which is available at: http://www.ebrd.com/pages/workingwithus/procurement/notices/csu/contact_sheet.doc
The above information should not exceed 20 pages excluding CVs.

Expressions of Interest shall be submitted, in English, electronically through e-Selection, to reach the Bank not later than the closing date quoted above.

EBRD Contact:
Angela Levitsky
TC Team
Tel: + 44 20 7338 6363
E-mail: levitska@ebrd.com

Notes:

Following this Invitation for Expression of Interest, a shortlist of qualified firms will be formally invited to submit proposals. Consultant shortlisting and selection is subject to availability of funding.

Shortlisting criteria and respective weightings are:

- Firm’s previous experience in engineering, public transport, urban rail projects and working with IFIs in similar assignments, preferably feasibility studies - 35%

- Firm’s experience of working in the Ukraine or neighbouring countries - 15%

- CVs of key experts with relevant experience and team composition as set out above - 50%.