Kobuleti Water – Project Management and Implementation Support to the Loan Extension

Procurement ref:

50015

Location:

Georgia

Business sector:

Municipal and environmental infrastructure

Funding source:

Czech Republic ODA TC Fund

Contract type:

Consultancy Services

Notice type:

Invitation for expressions of interest (CSU)

Issue date:

18 Nov 2015

Closing date:

09 Dec 2015   at  12:50   Tbilisi

Executing Agency (Client): Municipal Development Fund

The Client Contact Person: Juansher Burchuladze, Executive Director

Municipal Development Fund

150, Aghmashenebeli Avenue

Tbilisi, 0112, Georgia

Email: procurement@mdf.org.ge

Phone: +995 32 243 7001

Fax: + 995 32 243 7077

The EBRD Contact Person: Olesya Kerridge, Advisor

European Bank for Reconstruction and Development

One Exchange Square

London EC2A 2JN

Tel: + 44 20 7338 6895

E-mail: kerridgo@ebrd.com

 

Project Description: The European Bank for Reconstruction and Development (the “EBRD” or the “Bank”) is working with the Government of Georgia through the Municipal Development Fund (“MDF”) to construct a wastewater treatment plant in Kobuleti. The Kobuleti Water Project (“Project”) involves a sovereign loan of EUR 1.5 million to the Ministry of Finance of Georgia, on-lent to the Kobuleti Water Company (the “Company”). The Company is the only water provider in Kobuleti City. MDF is acting as the executing agency on behalf of the Ministry of Finance.

The Bank and MDF are now considering an extension of loan financing by up to EUR 2.2 million to cover the sludge dewatering component, flood protection and other additional works.

The original tender for the wastewater treatment plant was completed in May 2013. However, the selected contractor was unable to complete the works as his financial situation deteriorated and a termination notice was issued to the contractor in October 2015. It is expected that the remaining scope will be re-tendered together with the additional works as a works contract. The additional works will include a sludge dewatering system, which will be financed from the loan extension.

MDF requires the services of an international consultant (the “Consultant”) to provide engineering supervision, tendering support, and ensure high quality construction.

The overall objective of the proposed consultancy assignment is to facilitate timely and effective implementation of the Project. The Consultant shall be responsible for the following tasks:

  • render assistance to MDF and the Company (as and when directed by MDF) in the implementation of the Project, including ensuring that all aspects of procurement and disbursement under the Project is in accordance with the EBRD Procurement Policies and Rules;
  • help MDF and the Company manage larger contracts envisaged to be based on FIDIC contract conditions;
  • provide MDF with timely recommendations and reports in relation to contract administration and supervision of works, and, where requested, provide relevant data and information to EBRD;
  • perform the role of the engineer as defined in the FIDIC contract conditions or equivalent. The Consultant will be responsible for alerting MDF to anything that, in the Consultant’s professional judgment, may jeopardise the Project’s successful implementation and/or constitute violation of the contractual conditions;
  • recommend, where necessary, strengthening measures to ensure that MDF has at its disposal the requisite skills to continue management of the Project post completion of the consultancy assignment;
  • help raise implementation capacity within the Company, which will be responsible for plant operation upon completion of the Project.

The full Terms of Reference for the assignment can be accessed here.

Status of Selection Process: Interested firms or groups of firms are hereby invited to submit expressions of interest.

Assignment Start Date and Duration: The Assignment is expected to start in January 2016 and have an estimated overall duration of 24 months.

Cost Estimate for the Assignment: EUR 295,000 (exclusive of VAT).

The Consultant must determine whether any indirect taxes/VAT are chargeable on the proposed services and state the basis for such. If any indirect taxes/VAT are payable, the Client will have to pay indirect taxes/VAT element to the services directly to the Consultant unless otherwise agreed.

Eligibility: Consultancy firms shall be registered in the Czech Republic and the individual experts proposed must be citizens or permanent residents of the Czech Republic. However, although Czech expertise is preferred, up to a maximum of 35% of the Cost Estimate for the Assignment may be used to finance services of local experts who are nationals of Georgia, if individuals or permanent employees of consultancy firms registered in Georgia.

Consultant Profile: Corporate services are required. The Consultant will be a firm or a group of firms with previous project experience in:

  1. water and wastewater sector in comparable climatic and geological conditions, including wastewater treatment technologies;
  2. support for implementation of projects financed by international financial institutions (“IFIs”) or equivalent, including engineering support, procurement and contract supervision.

The Consultant’s team is expected to include the following key experts:

(i) Project manager (Project planning/ Project management)

  • preferably 5 years or more of experience in the water and wastewater sector, working in similar positions
  • construction experience gained in countries with climatic conditions similar to the project sites;
  • knowledge and experience of procedure and rules of procurement of IFIs;

(ii) Engineer (Quality assurance)

  • preferably 5 years or more of experience in the water and wastewater sector, working in similar positions
  • construction experience gained in countries with climatic conditions similar to the project sites;
  • knowledge and experience of procedure and rules of procurement of IFIs;
  • knowledge and experience in applying FIDIC contract conditions;

(iii) Environmental and health and safety expert (Environmental impact assessment/ Construction safety)

  • preferably 5 years or more of experience in the water and wastewater sector, working in similar positions;
  • knowledge and experience of procedure and EBRD E&S Policy;

(iv) Process Engineer (Design of Wastewater Treatment Plant including Sludge Dewatering System)

  • preferably 5 years or more of experience in the water and wastewater sector, working in similar positions;
  • construction experience gained in countries with climatic conditions similar to the project sites;
  • knowledge and experience of procedure and rules of procurement of IFIs;
  • knowledge and experience in applying FIDIC contract conditions; 

(v) Engineer (Contract supervision, FIDIC)

  • preferably 5 years or more of experience in the water and wastewater sector, working in similar positions;
  • construction experience gained in countries with climatic conditions similar to the project sites;
  • knowledge and experience of procedure and rules of procurement of IFIs;
  • knowledge and experience in applying FIDIC contract conditions;
  • knowledge of requirements of Georgian legislation concerning construction.

Submission Requirements: In order to determine the capability and experience of Consultants seeking to be selected, the information submitted should include the following:

1. Company/group of firms’ profile, organisation and staffing (max. 2-4 pages).

2. Details of previous project experience or similar assignments particularly undertaken in the previous five years, including information on contract value, contracting entity/client, project location/country, duration (mm/yy to mm/yy), expert months provided (if different from duration) , main activities, objectives.

3. CVs of key experts who could carry out the Assignment detailing qualifications, experience in similar assignments, particularly assignments undertaken in the previous five years, including information on contracting entity/client, project location/country, duration (mm/yy to mm/yy), expert months provided, assignment budget, main activities, objectives.

4. Completed Consultant Declaration Form and Contact Sheet, the template for which is available from the following web-link:

http://www.ebrd.com/pages/workingwithus/procurement/notices/csu/contact_sheet.doc.

The expression of interest shall not exceed 20 pages (excluding CVs Consultant Declaration and Contact Sheet).

The complete expression of interest (including CVs, Consultant Declaration and Contact Sheet) should be submitted, in English via email (pdf) to the Client’s contact person, to reach the Client not later than the closing date. One additional copy shall reach the Bank’s contact person by the same due date. THE EXPRESSION OF INTEREST SHALL BE ONE FILE (PDF). The Client reserves the right to reject applications of firms submitting more than one file. Only if any limitation on the permissible file size is exceeded (4MB), the Consultant may split the expression of interest into further files.

Important Notes:

1. The selection will normally be made from responses to this notification only. Consultants will not be asked to submit a proposal. The highest-ranked Consultant will be selected from a shortlist and be invited to negotiate the contract, subject to availability of funding.

2. The shortlist criteria are as follows:

(a) Firm’s previous project experience in the water and wastewater sector in comparable climatic and geological conditions, in particular wastewater treatment technologies (35%)

(b) Firm’s previous experience of implementing IFI (or equivalent) financed projects, including engineering support, procurement and contract supervision (15%)

(c) CVs of the key experts (50%)