Executing Agency (Client):
Gaziantep Metropolitan Municipality – Transportation Planning and Rail Systems Department
The Client Contact Person:
Gaziantep Metropolitan Municipality
Incilipinar Mah. 3.Nolu Cad.
Tel :0090 342 211 1255
Fax: 0090 342 211 12 88
The EBRD Contact Person:
European Bank for Reconstruction and Development
One Exchange Square
London EC2A 2JN
Tel: + 44 20 7338 6765
Fax: +44 20 7338 7451
The Gaziantep Metropolitan Municipality (“GMM”, the “Gaziantep” or the “City”), population 1.6 million, is the centre of a manufacturing and agricultural region in south east Turkey. Located 60 kilometres from Aleppo, Syria (population 4.4 million), Gaziantep is at the front line of the refugee crisis with the refugee population estimated at 360,000 - 400,000.
In November 2011, the European Bank for Reconstruction and Development ("EBRD" or the "Bank") worked with the City to finance the acquisition of 50 low floor buses, essential maintenance equipment and a CNG filling station. The City had developed a Climate Action Plan in 2007, which includes public transport as a key priority. Replacing its diesel bus fleet with compressed natural gas ("CNG") buses was a key element of the plan.
Despite the successful implementation of that project, the City's public transport system and municipal bus services remain under stress, partially due to the influx of refugees from Syria.
The City is now working with the Bank to further expand its bus fleet through the acquisition of 50 additional new low-floor CNG buses (the “Project”). While the project will benefit the host community by improving public services and increasing public transport, it will also benefit the refugee community by providing greater access to jobs and schools.
Under the 2011 project, the City’s bus operator, Gazi Ulas ("Gazi Ulas" or the "Operator"), was restructured and key critical management control functions for the operation of buses were transferred from the City to the Operator.
The City is now seeking a consultant (the "Consultant") to assist in (i) developing a set of Key Performance Indicators ("KPIs") with the Operator and (ii) in the commercialisations of bus stops and tram stations and in the establishment of the standards for the transportation line planning by assessing all existing public transport lines .
The overall objective of the Consultancy is to identify the areas for possible improvement in order to enhance operating efficiency, to assess together with GMM different restructuring options to further advance commercialisation, provide incentives for efficiency gains and service quality improvements, and to establish minimum service and quality requirements. This will notably include the following tasks:
- To design and implement a robust set of KPIs between the Operator and GMM;
- To identify, assess and implement further opportunities to increase non-fare revenues of GMM, including identifying retail opportunities around major stations of the network;
- To identify the standards for planning the transportation lines (optimisation) through evaluating them under the scope of the robust set of KPIs;
- To support the City to meet all reporting requirements stipulated under the Finance Agreement.
Assignment Start Date and Duration: The Assignment is expected to start in H2 2017 and has an estimated overall duration of two years.
Cost Estimate for the Assignment: EUR 200,000 (exclusive of VAT). The Consultant must determine whether any indirect taxes/VAT are chargeable on the proposed services and state the basis for such. If any indirect taxes/VAT are payable, the Client will have to pay indirect taxes/VAT element to the services directly to the Consultant unless otherwise agreed.
Funding Source: It is anticipated that the contract will be financed by the EBRD's Shareholder Special Fund.
Eligibility: There are no eligibility restrictions.
Consultant Profile: Corporate services are required. The Consultant will be a firm or consortium of firms who can demonstrate the full range of expertise required. The Consultant will provide the necessary expertise to carry out the Assignment. The Consultant will have the following core expertise:
- successful completion of at least 5 projects of comparable nature and scopewithin the last 10 years;
- have project management experience gained in countries similar to the project sites;
- project experience in identifying and implementing commercialising activities in the public sector;
- experience in the planning of public transport lines;
- have knowledge of requirements of Turkish legislation concerning public service entities, finance and accounting;
- have a good knowledge of international financial institutions, such as the IFC, ADB, or EBRD.
It is expected that the Consultant’s team should include at least the following Key Experts:
- Project Manager with preferably 10 years of relevant professional experience, including at least 5 years in managing urban public transport projects in similar environments. The expert should have previous project management experience in Southern and Eastern European countries, and preferably Turkey.
- Financial/Economic Experts with preferably 8 years of relevant professional experience in dealing with financial and contractual, as well as commercialisation issues, preferably in an urban transport context.
- Institutional Expert with preferably 8 years of relevant professional experience and knowledge of the Turkish regulatory and institutional framework in the urban transport context;
Bus Operations Expert with preferably 8 years of relevant professional experience, including at least 5 years in the urban transport sector. The expert should have practical experience with the day-to-day operations of bus services and a good understanding of measures for improving the quality of services for passengers as well as the efficiency of operators and understanding and practical experience of sustainable urban mobility plans development including planning of public transport lines. The expert should have good knowledge of the key factors affecting the urban transport sector in Turkey or other countries in the region.
The Consultant's team should include experts who are fluent in Turkish.
Submission Requirements: In order to determine the capability and experience of Consultants seeking to be selected, the information submitted should include the following:
1. Company/group of firms’ profile, organisation and staffing (max. 4 pages).
2. Details of previous project experience or similar assignments including information on contract value, contracting entity/client, project location/country, duration (mm/yy to mm/yy), expert months provided (if different from duration) , main activities, objectives (max. 10 pages).
3. CVs of key experts who could carry out the Assignment detailing qualifications, experience in similar assignments, particularly assignments undertaken in the previous five years, including information on contracting entity/client, project location/country, duration (mm/yy to mm/yy), expert months provided, assignment budget, main activities, objectives (max. 1 page per CV).
4. Completed Consultant Declaration Form and Contact Sheet, the template for which is available from the following web-link:
The expression of interest shall not exceed 15 pages excluding CVs and Consultant Declaration Form and Contact Sheet.
One original and two copies of the expression of interest, in English and Turkish, shall be submitted to the Client in an envelope marked “EXPESSION OF INTEREST for GAZIANTEP CNG BUS PROJECT PHASE II – CORPORATE DEVELOPMENT PROGRAMME”, to reach the Client not later than 11 September 2017 at 14:00 (Turkish time). One copy in English and Turkish should also be submitted by email to the Client.
One further copy in English should be submitted by email only to the EBRD's contact person by the same due date.
1. The selection will normally be made from responses to this notification only. Consultants will not be asked to submit a proposal. The highest-ranked Consultant will be selected from a shortlist and be invited to negotiate the contract.
2. The shortlist criteria are as follows:
- Consultant's previous project experience. This should preferably demonstrate at least 5 projects of comparable nature and scope, preferably within the last 10 years as specified above (35%);
- Consultant's previous project experience in identifying and implementing commercialisation activities in the public sector (25%);
- CVs of Key Experts with relevant experience as per the above (40%)