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Kosovo Regional Roads Project: Development of Internal Approval Procedures



Business sector:

Municipal and environmental infrastructure, Transport

Funding source:

Shareholder Special Fund

Contract type:

Consultancy Services

Notice type:

Invitation for expressions of interest (CSU)

Issue date:

10 Mar 2016

Closing date:

31 Mar 2016   at  23:59   London

Access eSelection

Project Description: The European Bank for Reconstruction and Development (the "EBRD" or the "Bank") is considering a sovereign loan to Kosovo to finance the rehabilitation of approximately 15km road section from Kllokot to Gjilan and the upgrade of access roads for a total length of approximately 11.2 km in the cities of Ferizaj, Gjilan and Prizren in Kosovo (the "Project").

The Project will be managed by the Ministry of Infrastructure ("MI", the “Ministry” or the “Client”) which has overall responsibility for the organisation and management of the transport sector in Kosovo. Within the MI, the Road Infrastructure Department ("RID") is responsible for the development of a road strategy, management of budgets and the issuing of contracts for road maintenance and development.

Assignment Description: The Government of Kosovo wishes to undertake significant investment in infrastructure in the coming years including the rehabilitation and upgrade of the existing road network and the construction of new road sections. This process will broadly follow the road investment needs set out in the Government’s Multi-Annual Investment Programme (the “Programme”). In order to facilitate the delivery of these investment projects the Ministry intends to engage a consultancy firm (the “Consultant”) to review its existing institutional procedures for reviewing, approving and prioritising projects in the road sector and propose a revised set of procedures aimed at improving the process and facilitating the smooth implementation of key projects in the sector (the “Assignment”).

The Consultant shall undertake the following tasks under the Assignment:

• review the existing decision-making processes within the Ministry of Infrastructure, determine whether an organisational chart mapping key decision makers and a manual or similar describing the process of identifying and approving projects are utilised;
• compare the above to international best practice in terms of institutional decision-making processes;
• develop a manual defining an improved decision making process within the Ministry of Infrastructure (the “Manual”). The Manual will identify, inter-alia, the decision-making parties and step-by-step procedures for the approval process.

Status of Selection Process: Interested firms or group of firms are hereby invited to submit expressions of interest.

Assignment Start Date and Duration: The Assignment is expected to begin in Q2 2016, and have a duration of three months.

Cost Estimate for the Assignment: EUR 200,000.00 (exclusive of VAT).
The Consultant must determine whether any indirect taxes/VAT are chargeable on the proposed services and state the basis for such. If any indirect taxes/VAT are payable, the Client will have to pay indirect taxes/VAT element to the services directly to the Consultant unless otherwise agreed.

Funding Source: It is expected that the Assignment will be funded by the EBRD Shareholder Special Fund.

Eligibility: There are no eligibility restrictions.

Consultant Profile: Corporate services are required. The Consultant will be a firm, or group of firms, with significant management consultancy experience, including the provision of advisory services to national Governments on restructuring/reorganising ministries/departments, analysing existing structures, and recommending changes for the adoption of best practice or more efficient operation models.

Interested consultants must demonstrate at least one successfully completed assignment focused on analysing decision-making processes within Governments, preferably within the Transport/Infrastructure sector.

The Consultant is expected to build the delivery of the Assignment around a Management Expert (the “Management Expert”) who has the following skills/experience:

· preferably 10 years of previous professional experience in delivering similar assignments/programmes focused on the reform/renewal of internal governance procedures, preferably related to the infrastructure sector; &

· in-depth knowledge of international best practice regarding the identification, development and approval of infrastructure projects, preferably related to the Transport sector.

The Consultant may propose by a small team of experts led by the Management Expert who will provide targeted support on any key issues. However, it is envisaged that the majority of the Assignment will be delivered by the Management Expert who will work closely with the Ministry to fully understand its existing structures and project approval mechanisms compare these to international best practice, and develop the Manual.

Submission Requirements: In order to determine the capability and experience of Consultants seeking to be shortlisted, the information submitted should include the following:

(a) Company/group of firm’s profile, organisation and staffing (max. 2-4 pages);

(b) Details of previous project experience or similar assignments particularly undertaken in the previous 10 years, including information on contract value, contracting entity/client, project location/country, duration (mm/yy to mm/yy), expert months provided (if different from duration), assignment budget, percentage carried out by consultant in case of association of firms or subcontracting, main activities, objectives, deliverables provided, etc;

(c) CVs of key experts who could carry out the Assignment detailing qualifications, experience in similar assignments, particularly assignments undertaken in the previous 10 years, including information on contracting entity/client, project location/country, duration (mm/yy to mm/yy), expert months provided, assignment budget, main activities, objectives.

(d) Completed Consultant Declaration and Contact Sheet, the template for which is available from the following web-link:

The expression of interest shall not exceed 10 pages excluding CVs and contact/declaration sheet.

The complete expression of interest (including CVs, Consultant Declaration and Contact Sheet) should be submitted, in English electronically through e-Selection, to reach the Bank not later than the closing date. The expression of interest shall be one file (pdf). The EBRD reserves the right to reject applications of firms submitting more than one file. Only if the permissible file size is exceeded (4MB), the Consultant may split the expression of interest into further files.

The EBRD Contact Person:
Georgia Vasiliadis
European Bank for Reconstruction and Development
One Exchange Square
London EC2A 2JN
United Kingdom
Tel: + 44 20 7338 7750
Fax: +44 20 7338 7451
E-mail: (submissions should be sent through eSelection and NOT to this email address)

Important Notes:
1. The selection will normally be made from responses to this notification only. Consultants will not be asked to submit a proposal. The highest-ranked Consultant will be selected from a shortlist and be invited to negotiate the contract, subject to availability of funding.

2. EBRD will undertake the selection process for this Assignment. However, the Ministry of Infrastructure – Kosovo (the “Client”) will be responsible for contracting the Consultant.

3. The evaluation criteria are as follows:
(a) Firm’s previous experience in the field of management consultancy, preferably linked to the transport sector, including the provision of advisory services to national Governments on restructuring/reorganising ministries/departments, analysing existing structures, and recommending changes for the adoption of best practice or more efficient operation models – 50%;
(b) CV of Management Expert who should demonstrate, at a minimum, the skills and experience listed above– 50%

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