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Regional Roads Project: Development of Internal Approval Procedures for Priority Road Investments



Business sector:


Funding source:

EBRD Shareholder Special Fund

Contract type:

Consultancy Services

Notice type:

Invitation for expressions of interest (CSU)

Issue date:

24 Nov 2015

Closing date:

21 Dec 2015   at  23:59   London

Access eSelection


Project Description: The European Bank for Reconstruction and Development ("EBRD" or the "Bank") is considering a sovereign loan to Kosovo to finance the rehabilitation of approximately 15km road section from Kllokot to Gjilan and the upgrade of access roads for a total length of approximately 11.2 km in the cities of Ferizaj, Gjilan and Prizren in Kosovo (the "Project").

The Project will be managed by the Ministry of Infrastructure ("MI", the “Ministry” or the “Client”) which has overall responsibility for the organisation and management of the transport sector in Kosovo. Within the MI, the Road Infrastructure Department ("RID") is responsible for the development of a road strategy, management of budgets and the issuing of contracts for road maintenance and development.

Assignment Description: The Government of Kosovo wishes to undertake significant investment in infrastructure in the coming years including the rehabilitation and upgrade of the existing road network and the construction of new road sections. This process will broadly follow the road investment needs set out in the Government’s Multi-Annual Investment Programme (the “Programme”). In order to facilitate the delivery of these investment projects the Ministry intends to engage a consultancy firm (the “Consultant”) to review its existing institutional procedures for reviewing, approving and prioritising projects in the road sector and propose a revised set of procedures aimed at improving the process and facilitating the smooth implementation of key projects in the sector (the “Assignment”).

The Consultant shall undertake the following tasks under the Assignment:

• review the existing decision making processes within the Ministry of Infrastructure, determine whether an organisational chart mapping key decision makers and a manual or similar describing the process of identifying and approving projects are utilised;
• compare the above to international best practise in terms of institutional decision making processes;
• develop a manual defining an improved decision making process within the Ministry of Infrastructure (the “Manual”). The Manual will identify, inter-alia, the decision making parties and step-by-step procedures for the approval process.

Status of Selection Process: Interested firms or group of firms are hereby invited to submit expressions of interest.

Assignment Start Date and Duration: The Assignment is expected to begin in Q1 2016 with a duration of three months.

Cost Estimate for the Assignment: EUR 200,000.00 (exclusive of VAT).
The Consultant must determine whether any indirect taxes/VAT are chargeable on the proposed services and state the basis for such. If any indirect taxes/VAT are payable, the Client willhave to pay indirect taxes/VAT element to the services directly to the Consultant unless otherwise agreed.

Funding Source: It is anticipated that funding for the Assignment will be provided by the EBRD Shareholder Special Fund.

Eligibility: There are no eligibility restrictions.

Consultant Profile: The Consultant will be an firm, or group of firms, with significant prior experience in the successful implementation of similar Assignments focused on analysing decision making processes within Governments, preferably focused on the Transport/Infrastructure sector.

The Consultant’s expert team is expected to include key expert as follows:
• Management Expert with preferably 10 years of previous professional experience in delivering similar assignments/programmes focused on the reform/renewal of internal governance procedures, preferably related to the infrastructure sector;

The Consultant is free to propose a team of experts who will provide support disciplines.

Submission Requirements: In order to determine the capability and experience of Consultants seeking to be shortlisted, the information submitted should include the following:

(a) Company/group of firm’s profile, organisation and staffing (max. 2-4 pages);
(b) Details of previous project experience or similar assignments particularly undertaken in the previous 10 years, including information on contract value, contracting entity/client, project location/country, duration (mm/yy to mm/yy), expert months provided (if different from duration), assignment budget, percentage carried out by consultant in case of association of firms or subcontracting, main activities, objectives, deliverables provided, etc;
(c) CVs of key experts who could carry out the Assignment detailing qualifications, experience in similar assignments, particularly assignments undertaken in the previous 10 years, including information on contracting entity/client, project location/country, duration (mm/yy to mm/yy), expert months provided, assignment budget, main activities, objectives.
(d) Completed Consultant Declaration and Contact Sheet, the template for which is available from the following web-link:

The expression of interest shall not exceed 10 pages excluding CVs and contact/declaration sheet.

The complete expression of interest (including CVs, Consultant Declaration and Contact Sheet) should be submitted, in English electronically through e-Selection, to reach the Bank not later than the closing date. The expression of interest shall be one file (pdf). The EBRD reserves the right to reject applications of firms submitting more than one file. Only if the permissible file size is exceeded (4MB), the Consultant may split the expression of interest into further files.

Important Notes:
1. The selection will normally be made from responses to this notification only. Consultants will not be asked to submit a proposal. The highest-ranked Consultant will be selected from a shortlist and be invited to negotiate the contract, subject to availability of funding.

2. EBRD will undertake the selection process for this Assignment however the Ministry of Infrastructure – Kosovo (“Client”) will be responsible for contracting the consultant.

The evaluation criteria are as follows:
• Firm’s previous project experience in delivering similar assignments/programmes in comparable countries focussing on the reform/renewal of internal governance procedures, preferably related to the infrastructure sector. Experience should be demonstrated via examples of approval procedures and manuals developed as part of previous assignments – 50%;
• CVs of key expert(s) who should demonstrate extensive "hands on" experience on assignments of similar scope and in comparable business locations. Previous experience of developing internal approval processes for Governments is considered an advantage – 50%

The EBRD Contact Person:
Georgia Vasiliadis
European Bank for Reconstruction and Development
One Exchange Square
London EC2A 2JN
United Kingdom
Tel: + 44 20 7338 7750
Fax: +44 20 7338 7451

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