23/10/2015: the deadline date for the receipt of expressions of interest has been extended.
19/10/2015: Interested parties are invited to read a Clarification Document (please see link below) addressing a number of queries received in connection with this Procurement Notice. http://www.ebrd.com/documents/procurement/49200-clarification-document-no-1.pdf
05/10/2015: This notice has been amended. Please refer to the additional skill for Key Expert No. 3 (Pool of Local Engineers) and revised submission requirements (section 3).
Project Description:
The European Bank for Reconstruction and Development (the EBRD or the Bank) aims at developing a follow-on credit line of the Mid-size Sustainable Energy Financing Facility in Turkey (the Project or MidSEFF III). MidSEFF III will build on the achievements of previous MidSEFF phases by providing up to EUR 500 million of EBRD funds to Participating Financial Institutions (PFIs) in Turkey for on-lending to mid-sized investments (EUR 5-50 million) in renewable energy (RE) and resource efficiency (ResE), contributing to a reduction of greenhouse gas (GHG) emissions as well as Turkey’s dependence on imported energy supplies.
MidSEFF III is expected to operate in conjunction with the Government of Turkey (GoT) plans to increase energy generation from RE sources to meet growing demand for electricity and complement the GoT's National Renewable Energy Action Plan (NREAP) and its National Energy Efficiency Action Plan (NEEAP), which is under development with the support of the EBRD. The NEEAP will include a wide range of sector based and horizontal ResE measures aimed at achieving Turkey's 2023 energy efficiency targets.
Assignment Description:
The Bank now intends to engage a consulting company (the Consultant) to support the successful implementation of the Project (the Assignment).
The expected outcome of the Assignment is for PFIs to be able to efficiently and effectively implement the Project by disbursing credit lines in accordance with the loan agreements and to further mainstream EU environmental and social (E&S) requirements and health and safety (H&S) standards within the PFIs' operations.
The selected Consultant is expected to provide the following services:
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General Facility management
a) Establish and maintain an infrastructure to ensure Project coordination, monitoring and reporting throughout the assignment, including communication protocols with the PFIs to track the implementation of Sub-projects.
b) Be responsible for maintenance of the Facility website and ensuring donor visibility in publications and at events.
c) Bring to EBRD's attention any relevant policy issues that could be addressed in order to further enhance the outreach of the Facility and to support the development of financing eligible investments.
d) Ensure that potential Sub-projects meet the applicable requirements of EBRD's Environmental and Social Policy as well as EU E&S standards and H&S best practices.
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PFI-specific tasks
The PFI-specific tasks include the Consultant's activities that would be required when a PFI joins the Facility. PFI-specific tasks may include (but are not limited to):
a) Assisting the PFI to adapt the procedures, information and process workflows for implementation of the Facility.
b) Working closely with PFIs in applying EBRD policies and EU E&S and H&S standards and best practices.
c) Designing a dedicated training programme for 'new' PFIs dedicated to carbon market developments and implications for doing business in Turkey.
d) Organising at least one workshop per PFI covering the Monitoring, Reporting and Verification (MRV) regulation, as well as carbon market developments more broadly.
e) Assisting the PFIs to fulfil the EBRD Environmental and Social Policy requirements based on training materials to be provided by the EBRD.
f) Supporting the PFIs in analysing their client base and customising tailored lending products to address the implementation of eligible technologies and practices in the long-term ensuring compliance with EU E&S requirements and H&S standards.
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Sub-Project Assessment Tasks
a) The Consultant will assist PFIs in identifying eligible project opportunities and assessing the technical and economic feasibility of the identified Sub-projects, by performing a preliminary review against the eligibility criteria and identifying gaps – in particular gaps in E&S (including H&S) requirements - between those and EBRD's financing requirements.
b) For existing MidSEFF PFIs, the role of the PC in RE sub-projects will be limited to providing support to the PFI in assessing and identifying project risks and providing feedback to the Sub-project developer on the documents prepared, ensuring EBRD's Environmental and Social Policy requirements are incorporated into the Sub-project appraisal and that the EU environmental and H&S standards are being met.
c) For PFIs which are new to MidSEFF, the PC will focus on the transfer of skills and expertise necessary to identify and prepare technically and environmentally feasible RE and ResE projects, ensuring compliance with the EBRD E&S Policy as well as with EU E&S requirements and H&S standards. The PC will work towards the goal of transferring responsibility for the delivery of these documents to these new PFIs by the end of the Assignment.
d) For ResE Sub-projects, (whether with existing or new PFIs) the PC will prepare a Simplified or Full Assessment Report, including a carbon footprint analysis for industrial clients in compliance with existing MRV regulation. The PC may provide additional assistance to companies subject to the MRV regulation in the MRV compliance cycle. Such assistance may cover the preparation of a first verification report in compliance with the MRV regulation.
e) Provide procurement advice to Sub-borrowers regarding the planning and implementation of goods, works and services, in a manner consistent with sound procurement practices for private sector entities, and compliant with EBRD policies as relevant. The PC will track the eligibility of Sub-projects for the feed-in tariff (FiT) premium related to the use of local content and report on such Sub-projects actually receiving the FiT premium. All Sub-projects should be prepared in the context of alignment towards the relevant EU Directives. Waste-to-energy (WtE) and material efficiency Sub-projects should pay particular attention to the EU Waste Framework Directive and related EU legislation.
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Sub-Projects Monitoring
Sub-project monitoring for E&S compliance will be expanded in cooperation with PFIs under MidSEFF III to ensure that appraisal and monitoring practices are mainstreamed in the PFIs' operations for all similar sustainable energy Sub-projects, and that Sub-projects are implemented to the standard of their assessment documents.
Status of Selection Process:
Interested firms or groups of firms are hereby invited to submit expressions of interest.
Assignment Start Date and Duration:
The Assignment is expected to start in January 2016 and has an estimated overall duration of 24 months.
Cost Estimate for the Assignment:
EUR 1,900,000.00 (exclusive of VAT). Subject to availability of funding, the performance of the selected Consultant and the specific needs of the Bank, the Assignment may be extended beyond the current scope.
The Consultant must determine whether any VAT would be chargeable on the services and the basis for that determination, without taking into consideration the special status of the Bank as an IFI and state this to the Bank in their response to the Invitation for Expressions of Interest. To the extent that a Consultant incurs input VAT on goods and services purchased in connection with the provision of services (e.g. VAT on airline ticket) which is not otherwise recoverable by the consultant from the local tax authority, the gross cost to the consultant of such expenses shall be treated as a reimbursable expense.
Funding Source:
It is expected that the Assignment will be implemented with funding provided by the European Union under the "EBRD-EU Energy Efficiency and Renewable Energy Programme for Turkey". Please note selection and contracting will be subject to the availability of funding.
Eligibility:
There are no eligibility restrictions.
Consultant Profile:
Corporate services are required. The Consultant will be a firm or a group of firms preferably with previous project experience related to:
1) Preparation and assessment of renewable energy and resource efficiency projects in Turkey;
2) Preparation of Carbon footprint analysis;
3) Application of MRV regulation in Turkey;
4) Working with financial institutions;
5) Preparation of training materials and delivery of training; and
6) Application of EU Directives in particular EU E&S requirements, H&S standards as well as the EU Waste Framework Directive and other relevant EU legislation.
The Consultant's expert team is expected to include key experts as follows:
a) Key Expert No 1: Project Manager preferably with
- extensive experience in project management,
- international technical experience in ResE and/or RE including related ResE and RE financing schemes,
- expertise in project implementation planning,
- experience in working with banks, and
- language skills (fluent spoken and written English and Turkish would be considered an advantage).
b) Key Expert No 2: Environmental Experts preferably with
- extensive experience of conducting environmental due diligence and environmental impact assessments for a variety of sustainable energy projects,
- experience in working with banks, and
- language skills (fluent spoken and written English would be an advantage).
c) Key Expert No 3: Pool of Local Engineers preferably with
- strong knowledge of renewable energy projects (SWHs, PV plants, wind energy, etc.),
- proven experience in the development of sustainable energy projects, including: (i) conducting resource efficiency audits and validation of RE projects, (ii) assessment of project investment plans including risk assessments and mitigation strategies, (iii) commercially based sustainable energy project financing, (iv) calculation of energy savings and greenhouse gas emission reductions for such projects and (v) application of local and EBRD (or other international financial institutions) procurement procedures and rules;
- language skills (fluent spoken and written English would be an advantage).
d) Key Expert No 4: Local Financial/Economic Expert(s) preferably with
- extensive experience as corporate finance expert, bank loan officer or economist with specialisation in financial analysis (including capital investment appraisal),
- proven expertise in financial structuring of cash flow-based lending projects,
- experience in working with banks, and
- language skills (fluent spoken and written Turkish and English would be an advantage).
e) Key Expert No 5: Carbon Market Expert(s) preferably with
- detailed knowledge and understanding of carbon markets, including the EU Emissions Trading System (EU ETS), project-based mechanisms and the Turkish MRV regulation,
- extensive experience in the application of methodologies approved under the UNFCCC for the calculation of GHG emission reductions,
- extensive carbon project development experience,
- extensive experience and knowledge of MRV methodologies for GHG accounting, and
- language skills (fluent spoken and written English and Turkish would be an advantage).
Submission Requirements:
In order to determine the capability and experience of Consultants seeking to be shortlisted for this Assignment, the information submitted should include the following:
1. Company/group of firms' profile, organisation and staffing (max. 2-4 pages).
2. Details of previous project experience or similar assignments particularly undertaken in the previous five years, including information on contract value, contracting entity/client, project location/country, duration (mm/yy to mm/yy), expert months provided (if different from duration), main activities, objectives.
3. CVs of key experts who could carry out the Assignment detailing qualifications, experience in similar assignments, particularly assignments undertaken in the previous five years, including information on contracting entity/client, project location/country, duration (mm/yy to mm/yy), expert months provided, assignment budget, main activities, objectives.
The CVs should be prefaced by a summary table printed in landscape listing the proposed key experts, their role for the Assignment, years of relevant professional experience, level of language skills (English and other language as required) and a short summary of relevant knowledge and experiences required for the Assignment.
4. Completed Consultant Declaration Form and Contact Sheet, the template for which is available from the following web-link:
http://www.ebrd.com/pages/workingwithus/procurement/notices/csu/contact_sheet.doc.
The above information should not exceed 20 pages excluding CVs and contact sheet.
The complete expression of interest (including CVs, Consultant Declaration and Contact Sheet) should be submitted, in English electronically through e-Selection, to reach the Bank not later than the closing date. The expression of interest shall be one file (pdf). The EBRD reserves the right to reject applications of firms submitting more than one file. Only if the permissible file size is exceeded (4MB), the Consultant may split the expression of interest into further files.
Bank Contact Person:
Paula Alegria
Senior Advisor, Technical Co-operation
European Bank for Reconstruction and Development
One Exchange Square
London EC2A 2JN
Tel.: +44 20 7338 7589
Email: alegriap@ebrd.com (submissions should be sent through eSelection and NOT to this email address)
Notes:
1. Following this invitation for expressions of interest, a shortlist of qualified firms will be formally invited to submit proposals. Consultant selection and contracting will be subject to availability of funding.
2. The shortlist criteria and weightings are as follows:
a) Firm's previous project experience in preparing and assessing renewable energy and resource efficiency projects in Turkey (10%);
b) Firm's previous project experience in preparing Carbon footprint analyses and MRV (10%);
c) Firm's previous project experience in working with financial institutions (10%);
d) Firm's previous project experience in preparing training materials and in the delivery of training (10%);
e) Firm's previous project experience in the application of EU Directives in particular EU E&S requirements, H&S standards as well as the EU Waste Framework Directive and other relevant EU legislation (20%);
f) CV of Key Expert No 1 (15%); and
g) CV of Key Experts No. 2 – 5 (25%).
