Kyrgyzstan Sustainable Energy Efficiency Financing Facility, Extension (KyrSEFF II) - Energy Efficiency Policy Dialogue


Kyrgyz Republic

Business sector:

Sustainable Resources and Climate Change

Funding source:

Please Enter Mandatory Fund Name

Contract type:

Consultancy Services

Notice type:

Invitation for expressions of interest (CSU)

Issue date:

22 May 2015

Closing date:

16 Jun 2015   at  00:59   London

Access eSelection

Programme Description:
Sustainable energy investments are driven by unsustainable and inconsistent energy supplies, inefficient use of energy at the end-user sectors and particularly in the residential, services, manufacturing industries and SME sectors. High energy consumption exceeds by 2 to 4 times the international benchmarks set for specific energy use in buildings or service/industrial processes. This is due to a large extent to out-dated and inefficient equipment and infrastructure.

The European Bank for Reconstruction and Development (the "Bank" or "EBRD") has assisted the Kyrgyz Government to develop a set of primary and secondary legislation based on principles of the EU Directive on Energy Performance of Buildings. A dedicated Law on Energy Efficiency of Buildings and a package of secondary legislation and technical standards were prepared with support from the Bank. The Law on Energy Performance of Buildings, defining legal responsibilities of building owners and instruments to promote EE in buildings was adopted as Law No. 137 by the Parliament and was put in force since 6th Feb 2012. The Law addresses all building stakeholders including private home owners, commercial premises and public buildings. A Government Decree No. 531 was approved and put in force since 2nd August 2012. The Decree introduces implementation procedures for energy performance certifications of buildings and regular inspections of boilers and heating systems. The Decree introduces minimum energy performance requirements for all types of buildings under construction, major refurbishment and sales and energy assessment methodology in compliance with ISO EN 13790/2008. Energy certification and the regular inspections are to be conducted by independent accredited professionals on commercial basis.

The new legislation is in almost full compliance with the EU Building Directive (2010/31/EU) and introduces a new concept of legislation for the Kyrgyz authorities. Kyrgyz Republic became the first country on the post-Soviet area (except the three Baltic states) and a pioneer on setting legislation on energy efficiency of buildings based on the best experience from EU.

Framework Agreements for the Programme:
To facilitate the efficient execution of the Programme and assist in further policy dialogue with the Kyrgyz authorities, namely the Ministry of Energy and the State Agency on Construction and Architecture ("Gosstroy"), the Bank intends to enter into Framework Agreements with three consultants ("Framework Consultant" or "Consultant"). The objective of the Programme is to assist Ministry of Energy and the State Agency for Construction and Architecture (the "Authorities") with the fine-tuning of specific regulations related to energy efficiency and/or renewable energy and provide some capacity building support for practical implementation of the new legislation on energy efficiency in buildings.

The Framework Agreements will enable the Bank to call upon a shortlist of pre-qualified firms from which it can quickly and efficiently obtain reliable services. The Framework Contract will establish, in advance, fee rates for experts, contract terms and agreements, and procedures that will govern individual assignments ("Assignments" or "Call-offs") to be required to implement the Programme. Under these Framework Agreements, the Bank will have the option, but not the obligation, to place individual Assignments with the selected Framework Consultants.

Framework Consultants will be selected for individual Assignments in accordance with EBRD’s Procurement Policies and Rules ("PP&R"). The Bank may send to the Framework Consultant(s) specific Terms of Reference for the Assignment ("Specific ToR"). The Specific ToR will include a description of the tasks to be performed, time-schedules and reporting instructions. The Framework Consultant(s) should respond by sending to the Bank a technical and financial proposal for the Assignment together with details of the Expert(s) proposed to carry out the work. The Bank will then assess the response(s) and – subject to successful negotiations - issue a call-off notice ("Call-Off Notice") for the individual Assignment to the selected Framework Consultant.

Description of Call-offs:
Consultancy services for individual Assignments are expected to include the following:
• Assistance provided to Gosstroy on fine-tuning the secondary legislation (sub-laws, Government decrees and regulations ) and tertiary legislation (technical standards/technical rules) related to energy efficiency in buildings;
• Capacity building assistance to Gosstroy for implementation of the new legislation on energy efficiency in buildings;
• Provide comments and inputs to the Ministry of Energy and in relation to the New National Program for Energy Savings, which is currently under development;
• Assist with development of effective secondary legislation on renewable energy;
• Advise on amendment of existing heat supply regulations with regards to metering and billing procedures and energy performance benchmarks.

Status of Selection Process: Interested firms or groups of firms are hereby invited to submit expressions of interest.

Assignment Start Date and Duration: The Programme is expected to start in October 2015. The selected Framework Consultants will be engaged via Framework Agreements with a validity period of up to 24 months.

Cost Estimate for the Assignment: EUR 500,000.00 (exclusive of VAT).
Subject to availability of funding, the performance of the selected Framework Consultants and the specific needs of the Bank the Framework Agreements may be extended beyond the current scope. The cost estimate for individual Assignments will vary depending on their specific scope.
The Consultant must determine whether any VAT would be chargeable on the services and the basis for that determination, without taking into consideration the special status of the Bank as an IFI and state this to the Bank in their response to the Invitation for Expressions of Interest. To the extent that a Consultant incurs input VAT on goods and services purchased in connection with the provision of services (e.g. VAT on airline ticket) which is not otherwise recoverable by the Consultant from the local tax authority, the gross cost to the Consultant of such expenses shall be treated as a reimbursable expense.

Funding Source: This Programme is expected to be funded by the EU Investment Facility for Central Asia (IFCA). Please note that selection and contracting will be subject to the availability of funding.

Eligibility: There are no eligibility restrictions

Consultant Profile: Corporate services are required. The Consultant will be a firm or a group of firms preferably with previous project experience related to:
• Project advisory works in the field of energy efficiency;
• Supporting public administrations in providing key policy recommendations.

It is expected that key experts with the following expertise are to be included in the team of the Consultant:
• substantive experience in the legislation on energy efficiency (EE) of buildings;
• substantive experience with the implementation of EPBD;
• knowledge of, and preferably, experience with EU legislation on renewable energy;
• knowledge of the Kyrgyz regulatory context;
• experience with capacity building activities.

Experts' previous experience in EBRD countries of operations would be an additional asset. The Consultant is expected to be equipped with professional writing skills in English, Russian and Kyrgyz, including strong editing skills for highly technical reports.

Submission Requirements: In order to determine the capability and experience of Consultants seeking to be selected for this Programme, the information submitted should include the following:

1. Company/group of firms' profile, organisation and staffing (max. 2-4 pages).

2. Details of previous project experience or similar assignments particularly undertaken in the previous five years, including information on contract value, contracting entity/client, project location/country, duration (mm/yy to mm/yy), expert months provided (if different from duration), main activities, objectives.

3. CVs of key experts who could carry out the Assignment detailing qualifications, experience in similar assignments, particularly assignments undertaken in the previous five years, including information on contracting entity/client, project location/country, duration (mm/yy to mm/yy), expert months provided, assignment budget, main activities, objectives.

4. Completed Consultant Declaration Form and Contact Sheet, the template for which is available from the following web-link:

The above information should not exceed 10 pages excluding CVs and Consultant Declaration and Contact Sheet.

The complete expression of interest (including CVs, Consultant Declaration and Contact Sheet) should be submitted, in English, electronically through e-Selection, to reach the Bank not later than the closing date. The expression of interest shall be one file (pdf). The EBRD reserves the right to reject applications of firms submitting more than one file. Only if the permissible file size is exceeded (4MB), the Consultant may split the expression of interest into further files.

Bank Contact Persons:
Sophie Medert
European Bank for Reconstruction and Development
One Exchange Square
London EC2A 2JN
Tel: + 44 20 7338 7371
(submissions should be sent through eSelection and NOT to this email address)

1. Following the invitations for Expressions of interest, a shortlist of qualifies consultants will be invited to submit proposals. Consultant selection and contracting will be subject to availability of funding.
2. The evaluation criteria are as follows:
• Firm's experience in project advisory works in the field of energy efficiency, preferably in EBRD countries of operations (35%)
• Firm's experience in supporting public administrations in providing key policy recommendations, preferably in EBRD countries of operations (30%)
• Composition of expert team (35%)