INFRAKOS – Supervision Services for Phase I

Procurement ref:




Business sector:


Funding source:

Western Balkans Investment Framework

Contract type:

Consultancy Services

Notice type:

Invitation for expressions of interest (CSU)

Issue date:

18 May 2015

Closing date:

15 Jun 2015   at  17:00   Sarajevo

Executing Agency (Client): Kosovo Railways JSC (InfraKos)
Assignment Description:
The European Bank for Reconstruction and Development (“EBRD”, the “Bank”) is considering providing a loan of up to EUR 36 million to the Republic of Kosovo, to be on-lent to Infrastructure of Kosovo Railways JSC (“INFRAKOS” or the “Company”). The loan will finance the urgent rehabilitation and upgrading of the southern section (Fushe Kosove – Macedonian border) of Rail Route 10 (Kosovo-Serbia border to Kosovo-Macedonia border) in Kosovo (the “Project”). The Bank’s loan is expected to be divided into two tranches corresponding to two phases of the Project, with Phase I covering the section from FushëKosovë to the border with FYR Macedonia. 
The Project consists of the following components:
  • Track renewal;
  • Signalling systems;
  • Bridge works;
  • Level crossings;
  • Tunnel rehabilitation.
The total investment costs for Phase 1 are expected to be approximately EUR 94 million, and the services of a consultant (the “Consultant”) will be required to carry out the supervision of the construction works for Phase 1 of the Project in accordance with FIDIC terms, the existing standard tender documentation of the Bank, as well as with the relevant local legislation. It is expected that there will be one civil works contract. The Consultant's duties will include acting as the Engineer and carrying out all normal duties required of the Engineer in the civil works conditions of contract.
Status of Selection Process: Interested firms or group of firms are hereby invited to submit expressions of interest.
Assignment Start Date and Duration:The Assignment is expected to being in Q4 2015 with a total duration of forty-eight (48) months.
Maximum Budget available for the Assignment: EUR 1,400,000 (exclusive of VAT).
The Consultant must determine whether any indirect taxes/VAT are chargeable on the proposed services and state the basis for such. If any indirect taxes/VAT are payable, the Client will have to pay indirect taxes/VAT element to the services directly to the Consultant unless otherwise agreed.
Funding Source: The contract will be funded from the Western Balkans Investment Framework (WBIF).
Eligibility: There are no eligibility restrictions.
Consultant Profile: Corporate services are required.
The Consultant will be a firm, or consortium of firms, and is expected to have appropriate experience in the supervision of projects in the rail sectorin similar business environments and in accordance with FIDIC conditions of contract.  The Consultant’s team should include the following experts:
  • Resident Engineer;
  • Deputy Resident Engineer;
  • Telecommunication and Signalling Engineer;
  • Environmental Engineer.
  • Civil/Railway Engineer,
  • Structural Engineer
All expert should have significant experience in delivering similar assignments, ideally funded by International Financial Institutions (“IFIs”).
Submission Requirements: In order to determine the capability and experience of Consultants to be shortlisted, the information submitted should include the following:
(a) brief overview of the firm/group of firms including company profile, organisation and staffing;
(b) details of similar experience of firm or group of firms and related assignments undertaken in the previous five years, including information on contract value, contracting entity/client, location/country, duration (mm/yy to mm/yy), expert months provided, assignment budget, percentage carried out by consultant in case of association of firms or subcontracting, main activities, objectives;
(c) CVs of key experts who could carry out the Assignment detailing qualifications, experience in similar assignments, particularly assignments undertaken in the previous five years, including information on contracting entity/client, project location/country, duration (mm/yy to mm/yy), expert months provided, assignment budget, main activities, objectives.
(d) Completed Consultant Declaration and Contact Sheet, the template for which is available from the following web-link:
The expression of interest shall not exceed 20 pages (excluding CVs and contact/declaration sheet).
One original and four copies of the expression of interest in English, shall be submitted to the, in an envelope marked “Expression of Interest for “43938 INFRAKOS – Supervision Services for Phase I”, to reach the company not later than the deadline mentioned above.
One electronic copy in English shall also be submitted to the Executing Agency’s contact person by email by the same due date.
The Client Contact Person:
Mr Agron Thaci
Infrastruktura e HekurudhaveteKosoves (InfraKos)
fax number: +381 38 550 550 500
One electronic copy (by email), in English, should be submitted to the EBRD’s contact person by the same due date.
The EBRD Contact Person:
Larissa Gosling
Technical Cooperation
European Bank for Reconstruction and Development
Tel: +44 20 7338 6338
email address:
Important Notes:
Note 1
Following this invitation for expressions of interest, a shortlist of qualified firms will be formally invited to submit proposals. Consultant selection and contracting will be subject to availability of funding.
Note 2
The evaluation criteria are as follows:
  1. Firm(s)’s experience in supervising projects in therail sector – 30%;
  2. Firm(s)’s experience in supervising projects in accordance with FIDIC conditions of contract- 20%;
  3. Skills and experience of the proposed Resident Engineer and Deputy Resident Engineer – 10%;
  4. Skills and experience of the proposed Telecommunication and Signalling Engineer – 10%;
  5. Skills and experience of the proposed Civil /Railway Engineer– 10%;
  6. Skills and experience of the proposed Environmental Engineer – 10%.
  7. Skill and experience of the proposed Structural Engineer – 10%.
Note 3
This procurement notice is published in parallel with two other procurement notices for Kosovo Railways JSC (Track Access Charges Methodology Review and Asset Management Plan, and Project Implementation Unit Support). Interested consultants may apply for any or all three assignments however may be awarded only one contract