INFRAKOS - Project Implementation Unit Support

Procurement ref:




Business sector:


Funding source:

Shareholder Special Fund

Contract type:

Consultancy Services

Notice type:

Invitation for expressions of interest (CSU)

Issue date:

18 May 2015

Closing date:

15 Jun 2015   at  17:00   Sarajevo

Executing Agency (Client): Kosovo Railways JSC (InfraKos)
Assignment Description:
The European Bank for Reconstruction and Development (“EBRD”, the “Bank”) is considering providing a loan of up to EUR 36 million to the Republic of Kosovo, to be on-lent to Infrastructure of Kosovo Railways JSC (“INFRAKOS” or the “Company”). The loan will finance the urgent rehabilitation and upgrading of the southern section (FusheKosove – Macedonian border) of Rail Route 10 (Kosovo-Serbia border to Kosovo-Macedonia border) in Kosovo (the “Project”). The Bank’s loan is expected to be divided into two tranches, corresponding to two phases of the Project, with separate procurement process for each phase. 
Procurement and implementation of all components will be overseen through a Project Implementation Unit (“PIU”) established by INFRAKOS. As such, a consultant (the “Consultant”) is required to assist the PIU in the implementation of the Project (the “Assignment”).
The overall objectives of the Assignment will be as follows:
  1. providing assistance to the PIU with the tender process, including but not limited to: publication of tenders, pretender meetings, clarifications to tenderers, public opening of tenders, tender evaluation, including participation in evaluation committees, contract clarifications and signing.;
  2. assisting INFRAKOS with the management / administration of the works and supervision engineer contract(s) and the reporting to EBRD and EIB as required under the relevant financing documents.
  3. assist INFRAKOS in preparing relevant reports.
Status of Selection Process: Interested firms or group of firms are hereby invited to submit expressions of interest.
Assignment Start Date and Duration:The Assignment is expected to being in Q3 2015 with a total duration of forty-eight (48) months.
Maximum Budget available for the Assignment: EUR 400,000 (exclusive of VAT).
The Consultant must determine whether any indirect taxes/VAT are chargeable on the proposed services and state the basis for such. If any indirect taxes/VAT are payable, the Client will have to pay indirect taxes/VAT element to the services directly to the Consultant unless otherwise agreed.
Funding Source: The contract will be funded by the EBRD Shareholder Special Fund.
Eligibility: There are no eligibility restrictions.
Consultant Profile: Corporate services are required.
The Consultant will be a firm, or consortium of firms, and is expected to have appropriate experience in the design, procurement and engineering supervision of projects in railway sector financed by international financial institutions. The Consultant is further expected to have appropriate international experience in providing consulting services for the implementation of railway sector projects in similar environments. Since knowledge of local legislation related to project execution will be necessary, international consulting firms are encouraged to associate with, or to subcontract, local companies or individuals of relevant profile and expertise. It is also very important that the Consultant has experience in supervising contracts in accordance with FIDIC conditions of contract.
The Consultant’s team should include an experienced Project Manager Engineer and Procurement Expert with significant experience in delivering similar assignments funded by International Financial Institutions (“IFIs”).
Submission Requirements: In order to determine the capability and experience of Consultants to be shortlisted, the information submitted should include the following:
(a) brief overview of the firm/group of firms including company profile, organisation and staffing;
(b) details of similar experience of firm or group of firms and related assignments undertaken in the previous five years, including information on contract value, contracting entity/client, location/country, duration (mm/yy to mm/yy), expert months provided, assignment budget, percentage carried out by consultant in case of association of firms or subcontracting, main activities, objectives;
(c) CVs of key experts who could carry out the Assignment detailing qualifications, experience in similar assignments, particularly assignments undertaken in the previous five years, including information on contracting entity/client, project location/country, duration (mm/yy to mm/yy), expert months provided, assignment budget, main activities, objectives.
(d) Completed Consultant Declaration and Contact Sheet, the template for which is available from the following web-link:
The expression of interest shall not exceed 20 pages (excluding CVs and contact/declaration sheet).
One original and four copies of the expression of interest in English, shall be submitted to the, in an envelope marked “Expression of Interest for “43939 INFRAKOS – Project Implementation Unit Support”, to reach the company not later than the deadline mentioned above.
One electronic copy in English should also be submitted to the Executing Agency’s contact person by email by the same due date.
The Client Contact Person:
Mr Agron Thaci
Infrastruktura e Hekurudhave te Kosoves (InfraKos)
Fushe Kosove
fax number: +381 38 550 550 500
email address:
One electronic copy (by email), in English, should be submitted to the EBRD’s contact person by the same due date.
The EBRD Contact Person:
EBRD's Contact Person:
Larissa Gosling
Technical Cooperation
European Bank for Reconstruction and Development
Tel: + 44 20 7338 6338
Important Notes:
Note 1
Following this invitation for expressions of interest, a shortlist of qualified firms will be formally invited to submit proposals. Consultant selection and contracting will be subject to availability of funding.
Note 2
The evaluation criteria are as follows:
  1. Firm(s)’s experience in Project Implementation Support, including specific experience in the rail sector – 20%
  2. Firm(s)’s experience in project procurement of international financial institutions, such as the EBRD, World Bank, ADB, etc- 20%
  3. Skills and experience of the proposed Project Manager – 20%
  4. Skills and experience of the proposed Civil Engineer – 20%
  5. Skills and experience of the proposed Procurement Expert – 20%
Note 3
This procurement notice is published in parallel with two other procurement notices for Kosovo Railways JSC (Track Access Charges Methodology Review and Asset Management Plan, and Supervision Services for Phase I). Interested consultants may apply for any or all three assignments however may be awarded only one contract.