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Kazakhstan: Kyzylorda Street Lighting Project Project Scoping and Technical and Environmental and Social Due Diligence



Business sector:

Municipal and environmental infrastructure

Funding source:

Taiwan Business - EBRD TC Fund

Contract type:

Consultancy Services

Notice type:

Invitation for expressions of interest (CSU)

Issue date:

03 Mar 2015

Closing date:

04 Apr 2015   at  00:59   London

Access eSelection

Assignment Description: The Bank is considering providing a loan of up to KZT 2.3 billion (about EUR 10 million) for this Project. The Project components are provisionally expected to include: (i) centralised control centre for the system; (ii) modern system monitoring solutions package; and, (iii) procurement of light-emitting diods (LED) luminaries to replace the existing outdated street lights in the city.
Kyzylorda’s street lighting system was privatised in the late 90s as a result of a countrywide privatisation programme of the state assets in Kazakhstan. The lights and poles are owned by the Kyzylorda municipality (City Akimat).
The poles are expected to remain in the City Akimats ownership, while the luminaries will be replaced and owned by a special purpose company (SPC). The SPC will be the Bank’s borrower under the project. The total number of street lights in Kyzylorda has tripled in the last four years from 5.6 thousand poles to 16.3 thousand and given the natural expansion of the city, is expected to grow further. Growing electricity and maintenance costs have forced the City Akimat to explore long-term, sustainable options to improve the lighting system’s efficiency. At present, the lighting system consumes about kWh 6.2 million per annum and the number is steadily increasing due to deteriorating power supply infrastructure, growing demand and poor system management.
The objectives of the Assignment are to provide the Bank with a clear external analysis and recommendations concerning the Project from a technical and engineering, environmental and social perspective, with a view towards financing the Project (the Assignment) to produce a modern energy efficient street lighting system of the City.
Therefore, the Bank is aiming to engage a consultancy firm (the Consultant) to achieve the above and fulfil the following main tasks:
• identifying and appraising the proposed investments, including: existing network analysis, including identifying urgent needs for replacement of the lighting, main parameters of the control room to be included in the modernisation programme;

• assisting the Bank to identify the exact investments to be included in the Project, taking into account the City’s priorities and actual needs. Developing strategic-level proposals for institutional set up and management development of the to-be-created municipal street lighting company; and developing a framework for implementation and action plan;

• analysing the institutional and economic aspects of the project to establish the institutional feasibility and basic economic justification;

• identifying the best method of tendering the modernisation works and prepare a detailed procurement plan, acceptable to the Bank; and,

• conducting the environmental and social due diligence of the Project to ensure it is structured in line with EBRD’s Performance Requirements under EBRD’s Environmental and Social Policy (2014), preparation of ESAP, SEP and NTS.

Assignment Start Date and Duration: The assignment is expected to start in Q2 2015 and last for 12 weeks.

Maximum Budget available for the Assignment: EUR 125,000, Exclusive of VAT.
The consultant must determine whether any VAT would be chargeable on the services and the basis for that determination, without taking into consideration the Bank's special status as an IFI and state this to the Bank in their response to the Invitation for Expressions of Interest. To the extent that a consultant incurs input VAT on goods and services purchased in connection with the provision of services (e.g. VAT on airline ticket) which is not otherwise recoverable by the consultant from the local tax authority, the gross cost to the consultant of such expenses shall be treated as a reimbursable expense.

Funding Source: TaiwanBusiness - EBRD Technical Cooperation Fund
Eligibility: eligibility is restricted to firms registered in Taiwan and the experts proposed must be of Taiwanese nationality. However, up to 40% of the total funds may be used to finance the services of other international and/or local experts.

Consultant Profile: Corporate services are required. The Consultant will be a firm or consortium of firms with extensive experience in similar Assignment.
The Consultant will ensure that appropriately qualified experts are available, as required, for each of the different tasks outlined above. It is expected that the assignment will be led by an appropriately qualified project manager, accompanied by both key and supporting experts.

The Consultant’s team is expected to include experts covering at least the following disciplines:

(i) Project manager;
(ii) Public lighting expert;
(iii) Environmental and Social experts with past experience of EBRD projects and project assessments in line with EBRD’s PRs, also possessing experience in health & safety and gender issues assessment;
(iv) Local experts.

It is recommended that a part of the consultancy input will be carried out by local sub-consultants.

Submission Requirements: In order to determine the capability and experience of Consultants seeking to be selected, the information submitted should include the following:
(a) brief overview of the firm/group of firms including company profile, organisation and staffing (2-4 pages);
(b) details of similar experience (project references) of firm or group of firms and related assignments particularly undertaken in the previous five years, including information on contract value, contracting entity/client, project location/country, duration (mm/yy to mm/yy), expert months provided, assignment budget, percentage carried out by consultant in case of association of firms or subcontracting, main activities, objectives;
(c) CVs of key experts who could carry out the Assignment detailing qualifications, experience in similar assignments, particularly assignments undertaken in the previous five years, including information on contracting entity/client, project location/country, duration (mm/yy to mm/yy), expert months provided, assignment budget, main activities, objectives.
(d) Completed Consultant Declaration and Contact Sheet, the template for which is available from the following web-link:

The above information should not exceed 30 pages excluding CVs and contact sheet.

The complete expression of interest (including CVs and Contact Sheet) shall be one file (pdf or Word) to be uploaded to eSelection. The EBRD reserves the right to reject applications of firms submitting more than one file. Only if the permissible file size is exceeded, the Consultant may split the expression of interest into further files.

Expressions of Interest should be submitted, in English, electronically through e-Selection, to reach the Bank not later than the closing date mentioned above. Do not send expressions of interest to the EBRD's contact person.

EBRD Contact:
Nicola Di Pietro
TC Advisor
European Bank for Reconstruction and Development
One Exchange Square
London EC2A 2JN
Tel: + 44 20 7338 6329


The selection will normally be made from responses to this notification only. Consultants will not be asked to submit a proposal. The highest-ranked Consultant will be selected from a shortlist and be invited to negotiate the contract, subject to availability of funding.
Note 2
The evaluation criteria are as follows:
1) Firm's experience in Project Scoping and Technical and Environmental and Social Due Diligence - 20%
2) Firm's relevant experience in similar assignments and working with IFIs in the region – 10%
3) Firm's proven knowledge and experience with the IFI’s Procurement Policies and Rules– 10%
4) CV of Project Manager - 25%
5) CVs of Public lighting expert – 20%
6) CVs of Environmental and Social experts – 10%
7) Association with local firm(s) and/or local experts is considered an advantage – 5%

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