MR3:Gaziantep Solar PV Project - Feasibility Study, Basic Design, Tender Preparation & Advanced Procurement Support



Business sector:

Municipal and environmental infrastructure

Funding source:

EBSF - EBRD Shareholder Special Fund

Contract type:

Consultancy Services

Notice type:

Invitation for expressions of interest (CSU)

Issue date:

25 Jun 2020

Closing date:

10 Aug 2020   at  17:00   London

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03/08/2020 Deadline to submit proposals has been extended to 10 August 2020

23/07/2020 Deadline for submitting proposals has been extended to 2 August 2020

22/07/2020 Responses to requests for clarifications can be found on the following link:

Single Stage Open Competitive Selection

Project Description:

The European Bank for Reconstruction and Development (“EBRD” or the “Bank”) is considering providing financing under the Municipal Resilience Refugee Response (“MR3”) framework to Gaziantep Metropolitan Municipality (“ GMM” or the “Client”), for the construction of four (4) grid-connected, unlicensed, ground-mounted, fixed-tilt PV power plants of 15 MWe total installed capacity, located on four separate sites (or parcels of land) registered as public property located to the south of the city in Sahinbey, to supply approximately 10% of GMM’s (including its subsidiaries) facilities’ electricity consumption (together forming the “Project”).

Assignment Description:

In order to prepare the Project the EBRD requires a consulting company (the “Consultant”) to undertake the following assignment (the “Assignment”)

Feasibility Study, Concept design, Tender Preparation and Advanced Procurement Support for Solar PV Project.

The Assignment is expected to be carried in two phases:

Phase 1 – Feasibility Study & Feasibility Study Report and Design Development

- Work Plan and Inception Report;

- Review of Background Information;

- Site Visits;

- Organisational Review;

- Legal/Regulatory Review;

- Electricity Demand Review;

- Topographical Study;

- Hydrological Study;

- Geotechnical Study;

- Preliminary Design Layout and Technical Specifications;

- Solar resource and energy yield assessment;

- Transmission and Interconnection;

- Security Vulnerability Assessment ;

- Environmental and Social Assessment;

- Approvals and Permits;

- Propose Project Design;

- CAPEX and OPEX Estimates;

- Financial/Economic Analysis;

- Procurement and Implementation Strategy;

- Conclusions and Recommendations

Phase 2 – Preparation of the Tender Documents (full package including Technical Specifications and Drawings) and subsequent Procurement Support

- Development of PIU Operating Procedures

- Prepare the detailed Employer’s Requirements section for Tender Documents

- Programme Management and Monitoring

- Environmental and Social Impact Assessment (ESIA)

- Preparation of Tender Document

- Support during the Procurement Process

The Consultant will only begin work on Phase 2 of the Assignment with the prior approval of the EBRD.

The detailed scope of work and services (the “Services”) of the Assignment are further described in the Full Terms of Reference (the “ToR”) which can be accessed from the following link:

Consultant Selection Procedure: Single stage open competitive selection. Interested firms or groups of firms are invited to submit a Technical and Financial Proposal.

Assignment Start Date and Duration: The Assignment is expected to start in August 2020 and has an estimated overall duration of 18 months.

Cost Estimate for the Assignment: EUR 300,000 (exclusive of VAT).

Subject to availability of funding, the performance of the selected Consultant and the business needs, the Assignment may be extended beyond the current scope.

Funding Source: It is anticipated that the contract will be financed by the EBRD Shareholder Special Fund. Selection and contracting are subject to the availability of funding.

Eligibility: There are no eligibility restrictions based on the consultant's country of origin.

Consultant Profile: Corporate services are required. The Consultant will be a firm or a group of firms preferably with previous project experience related to the delivery of similar services in relation to comparable projects.

The Consultant's expert team is expected to include the following key experts (the 'Key Experts'):

Team Leader with preferably an engineering background preferably with at least 10 years’ professional experience and in-depth knowledge of the engineering, design and construction of solar PV projects, also practical experience in project Management, a permanent presence in the country would be preferable.

A Senior Project Engineer with preferably 10 years’ experience in the project management of construction of PV projects and project cost estimations with very good knowledge of recent market conditions for EPC and O&M contracts;

A Solar Energy Yield Expert with an engineering degree and with preferably 5 years’ experience in the engineering, design and energy yield assessment for solar PV plants;

A Civil / Structural Engineer with an engineering degree and with preferably 5 years’ experience in in foundation, civil and structural works design for solar PV plan;

An Electrical Engineer with an engineering degree and with preferably 5 years’ experience in the grid connection requirements and electrical engineering, design and construction for power plants including solar PV plants

An Instrumentation & Control Engineer with an engineering degree and with preferably 5 years’ experience in the engineering and design of instrumentation and control systems (SCADA) for power plants including solar PV plant;

A Planning & Permitting Expert with a degree in a relevant engineering discipline and with preferably 5 years’ experience in planning and permitting for solar PV projects; and

A Procurement Expert with preferably 10 years’ experience in solar PV plant contracts and business plans and good understanding of solar PV plants and the procurement requirements of the EBRD or similar IFIs with hands-on experience in the EBRD’s two-stage tendering procedures; and

An Economist / Financial Expert with a degree in a financial discipline and with preferably 10 years’ experience in financial and economic analysis and assessment of public and private sector power projects including solar PV projects; and

A Legal/ Regulatory Expert with a degree in a relevant discipline and legal qualification and with preferably 5 years’ experience in legal and regulatory matters for power projects including solar PV projects, natural monopolies regulation and knowledge of Turkey’s tax/tariff legislation; and

An Environmental and Social Expert with a degree in a relevant discipline and with preferably 10 years’ with experience in the environmental and social studies of solar PV projects, with experience in a similar position for at least three similar studies in the last 10 years, and with experience of the social and environmental standards of EBRD, EIB or similar;

A Safety Expert with a degree in relevant technical discipline, with preferably 10 years’ experience in safety assessment for power projects, including solar PV projects, with

Local Experts with an engineering degree, with preferably 10 years’ experience in design of PV power plants projects and solar energy estimation, with in-depth knowledge of local technical regulations and permitting; and

Other necessary experts, such as civil, mechanical, electrical, with degrees in relevant disciplines, with preferably 5 years’ experience in design and operation of the main and auxiliary systems of solar PV projects;

It is anticipated that the Consultant’s team shall integrate sufficient local support, including Turkish speaking staff.

Submission Requirements: The consultants are now invited to submit a completed Technical and Financial Proposal as per the standard templates and instructions available

Interested Consultants should make themselves familiar with these Standard Templates, Standard Instructions and Conditions of Contract in preparation of their proposals.

The Technical Proposal shall be submitted in English electronically via eSelection not later than the Closing Date, as one single PDF file. The technical proposal should not exceed 15 pages excluding the Declaration Form and CVs (Form 1- TP 1 and Form 1 – TP 6).

The Financial Proposal (Form 2 – FP 1 and FP2) shall be submitted in English separately by email only to the following e-mail address: Please indicate the Project number and title in the subject of your e-mail. Consultants are reminded of the requirement to ensure the confidentiality of the Financial Proposals.

A Technical Proposal that contains elements of a financial proposal shall be declared non-responsive.

A Financial Proposal submitted together with the technical proposals via e Selection shall be declared non-responsive.

For the avoidance of doubt, technical proposals should be sent through eSelection and NOT to the above email address. Financial proposals should be sent to the above email address and NOT through eSelection or Bank Contact Person.

Bank Contact Person:

Isida Konomi (Miss)

European Bank for Reconstruction and Development

One Exchange Square

London EC2A 2JN


Deadline to Submit Clarification Questions: Via e-mail to the Bank Contact Person by 15 July 2020

Selection Method and Evaluation Criteria:

Technical Proposal Evaluation Criteria

a) Firm's previous project experience in similar assignments (30%);

b) Quality of the methodology proposed for the Assignment (20 %)
CVs of the Key Experts (50 %).

The minimum technical score (St) required to pass is 70.

Opening of Financial Proposals

After the technical evaluation is completed, only the submissions which score 70 or above of the total marks available for the technical criteria will be eligible to have their financial proposals opened.

Combined Technical and Financial Evaluation

The lowest evaluated Financial Proposal (Fm) is given the maximum financial score (Sf) of 100. The formula for determining the financial scores (Sf) of all other Proposals is calculated as follows:

Sf = 100 x Fm/ F, in which “Sf” is the financial score, “Fm” is the lowest evaluated Financial

Proposal, and “F” the price of the Proposal under consideration.

Proposals are then ranked according to their combined technical (St) and financial (Sf) scores using

the weights (T = 80; F = 20) T + F = 100 as follows: S = St x T% + Sf x F%.

Important Notes

The proposal validity period is 120 days from the deadline date for the receipt of submissions. During this period, the Consultant shall maintain its original Proposal without any change, including the availability of the Experts, the proposed rates and the total price.

The selection will be made from the Proposals received in response to this notification only, on the basis of the submission requirements and selection criteria set out in this Procurement Notice. The highest-ranked Consultant will be selected and invited to negotiate the contract, subject to availability of funding.

Any updates of and clarifications on this procurement notice shall be announced as updates on this notice, without any other notification. In the event of changes consultants will need to download the updated versions. Consultants are required to periodically check the notice for updates. Failure to take the updates into account while preparing the Proposal may result in disqualification or penalties to the scores in the evaluation.