16/06/2020: THE CLOSING DATE FOR SUBMISSION OF PROPOSALS HAS BEEN EXTENDED UNTIL 22 JUNE 2020.
11/06/2020: Please find below two additional questions and answers:
Q1: p. 3 of the Terms of Reference refers to previous work undertaken for EBRD on the same topic. Can EBRD share this study, or a summary of its findings and recommendations, with bidders to ensure they are in a position to address these?
A1: As indicated in the Terms of Reference, the mentioned previous work commissioned by the EBRD focused on recommendations for the design of renewable energy auctions accounting for the context in Serbia. The results of the study will be shared with the Consultant at the inception of the assignment.
Q2: If a decision is made to proceed with a design that allows for site selection by bidders, how many projects does EBRD expect will be selected as winners? The TOR is drafted in a way that suggests that only a single site for each technology will ultimately be selected. Is this correct? If not, and if more than one project / site could be selected in the auction, how many could this be?
A2: Parts 3 and 4 of the ToR are expected to cover one auction round covering both onshore wind and solar PV. Note that this auction round is expected to include separate windows for onshore wind and solar PV, with each window potentially leading to the selection of multiple projects (up to an overall level of capacity). This implies that: (i) more than one project/site could be selected per technology, and (ii) the maximum number of potential projects would be a function of the overall level of capacity and, if any, potential project size limits/caps. The overall level of capacity and project size limits/caps, if any, are expected to be defined during the assignment following recommendations or advice provided by the Consultant.
1/06/2020: EBRD RESPONSES TO REQUESTS FOR CLARIFICATIONS ARE AVAILABLE THROUGH THIS LINK http://www.ebrd.com/documents/procurement/83086-clarifications.pdf
THE CLOSING DATE FOR SUBMISSION OF PROPOSALS HAS BEEN EXTENDED 17 JUNE 2020
Single Stage Open Competitive Selection – Request for Proposals
The Government of Serbia ("the Government") is committed to increase investment in renewable energy (RE), building on its commitment to reduce GHG emissions by 9.8% by 2030 (relative to 1990 levels) as presented in its Nationally Determined Contribution.
Currently, the majority of electricity generation in Serbia is based on a combination of large-scale thermal and hydro power plants which account for around 60% and 37% of installed capacity, respectively.
Since 2009, Serbian authorities have promoted investment in RE projects through administratively set Feed-in Tariffs (FiT). Serbian authorities are currently considering transitioning to a mechanism whereby RE projects are selected, and the level of support received by them is determined, on the basis of auctions. This transition ties-in with requirements to transpose EU acquis under the Energy Community Treaty.
In the transition to a competitive procurement scheme for renewable energy, the Serbian Ministry of Mining and Energy (referred to hereafter as "the Authorities") has requested the assistance of the European Bank for Reconstruction and Development (EBRD; "the Bank") in the preparation and implementation of competitive RE auctions, building on a previous assignment commissioned by the Bank aimed at providing recommendations on the necessary underlying framework.
Assignment Description:EBRD intends to engage a consultant ("the Consultant") to provide support to the Authorities in preparing and implementing renewable energy auctions, and to advise on how improve the efficiency of the balancing costs arrangements for renewable energy in Serbia ("the Assignment").
The key objectives of this assignment are to:
Develop detailed recommendations on the design of auctions for procuring renewable energy capacity (including on the associated institutional, legal and regulatory frameworks).
Advise the Serbian authorities on the transition to a mechanism by which support to renewable energy is provided in relation to a reference electricity market price, and draft related documentation.
Provide detailed recommendations on selected elements on the balancing arrangements for renewable energy, including the market and regulatory conditions under which RE producers may become balancing responsible parties (BRPs), and potential measures that may improve the efficiency of balancing arrangements.
Prepare, up to the final version, all the auction related documentation required for the implementation of the renewable energy auctions.
Provide detailed technical, financial, legal and environmental assistance to the Authorities for the implementation of the renewable energy auctions.
Evaluate the process and results of the auctions implemented under this Assignment, and provide advice to the Authorities on potential future changes to the renewable energy auctions framework.
In undertaking this Assignment, the Consultant is expected to conduct its own research to obtain the necessary information on current and planned arrangements in place in Serbia (for example, on balancing costs for renewable energy). The Bank may provide to the Consultant selected documentation related to past assignments.
The detailed scope of work and services (the "Services") of the Assignment are further described in the Full Terms of Reference (the "ToR") which can be accessed from the link provided http://www.ebrd.com/documents/procurement/83086-tors.pdf .
Consultant Selection Procedure: Single stage open competitive selection. Interested firms or groups of firms are invited to submit a Technical and Financial Proposal.
Assignment Start Date and Duration: The Assignment is expected to start in July 2020 and has an estimated overall duration of 24 months.
Cost Estimate for the Assignment: EUR 1,300,000 (exclusive of VAT).
Funding Source: It is expected that the assignment will be funded from Technical Cooperation Fund Programme managed by EBRD. Selection and contracting are subject to the availability of funding.
Eligibility: There are no eligibility restrictions based on the consultant's country of origin.
Consultant Profile: The Consultant selected for this assignment will be a firm or a group of firms (in which case only the leading firm will be contracted) with previous related project experience and:
A) Economics/Policy expertise in:
a. the design of support schemes for renewable energy – in particular, support schemes that use a competitive process to determine the level of support for, and the selection of, renewable energy projects;
b. the integration of variable renewable energy sources in electricity markets.
B) Legal expertise, with experience in:
a. Assisting policymakers and/or bidders in renewable energy auctions/tenders (including experience advising on limited recourse renewable energy project financing and competitive tender arrangements);
b. Drafting secondary legislation in the electricity sector - preferably including full RFPs (including Power Purchase Agreements and Contracts-for-Difference);
C) Technical expertise and experience on:
a. Renewable energy projects technological specifications - in particular, on-shore wind energy and solar PV projects – including experience in providing assistance to regulators on technical aspects of RE projects and acting as Owner’s Engineers (OE); and
b. Technical expertise and experience in power systems engineering - specifically, with adequate expertise and experience in providing assistance to relevant entities in managing the integration of intermittent generation in power grids;
D) Environmental and social impact assessment expertise – including both international and local experience, as well as knowledge of the IFIs Environmental and Social policies requirements;
E) Preferably, experience in the power sector of a country (or more) within the region of the Western Balkans (preferably Serbia), including knowledge of the legislative and regulatory setting and familiarity with the network and grid code.
The Consultant's expert team is expected to include (at least) the following key experts (the "Key Experts"):
- Team Leader
- Technical Expert(s)
- Legal Expert(s)
- Financial Expert
- Environmental and Social Expert(s)
For the requirements regarding each of the Key Experts please refer to the full Terms of Reference.The same expert can act across more than one key expert category, and multiple experts may be assigned to a single key expert category. All the key experts are expected to have strong communication skills and be fluent in English. Previous experience in past projects in the Western Balkans region will be considered an advantage.
It is essential for the consulting team to include at least one local expert fluent in Serbian with significant expertise and at least some experience in advising stakeholders (authorities and/or developers) in the energy sector in Serbia.
All proposed team members must be free from conflicts of interest in the responsibilities accorded to them in accordance with EBRD’s Corporate Procurement Policy.
Submission Requirements: The consultants are now invited to submit a completed Technical and Financial Proposal as per the standard templates and instructions available at:http://www.ebrd.com/documents/procurement/single-stage-package.docx
Interested Consultants should make themselves familiar with these Standard Templates, Standard Instructions and Conditions of Contract in preparation of their proposals.
The Technical Proposal shall be submitted in English electronically via eSelection not later than the Closing Date, as one single PDF file. The technical proposal should not exceed 30 pages excluding the Declaration Form and CVs (Form 1- TP 1 and Form 1 – TP 6).
The Financial Proposal (Form 2 – FP 1 and FP2) shall be submitted in English separately by email only to the following e-mail address:email@example.com. Please indicate the Project number and title in the subject of your e-mail. Consultants are reminded of the requirement to ensure the confidentiality of the Financial Proposals. Consultants are reminded of the requirement to ensure the confidentiality of the Financial Proposals.
A Technical Proposal that contains elements of a financial proposal shall be declared non-responsive.
A Financial Proposal submitted together with the technical proposals via e Selection shall be declared non-responsive.
For the avoidance of doubt, technical proposals should be sent through eSelection and NOT to the above email address. Financial proposals should be sent to the above email address and NOT through eSelection or Bank Contact Person.
Bank Contact Person:
European Bank for Reconstruction and Development
One Exchange Square
London EC2A 2JN
Selection Method and Evaluation Criteria:
Technical Proposal Evaluation Criteria
Consultancy firms are expected to demonstrate the following experience and expertise:
Specific commercial, policy and regulatory project experience in assisting policymakers and/or developers on renewable energy procurement processes and electricity market reforms, preferably in the Western Balkans region (20%)
Legal experience in drafting secondary legislation in the electricity sector - preferably including power purchase agreements – and in assisting policymakers and/or bidders in renewable energy auctions/tenders (15%)
Project technical expertise (power engineering) and experience regarding the technical design and implementation of solar PV and onshore wind projects (15%)
Quality of the methodology and work plan proposed for the Assignment, including the time allocation of the Key Experts across different tasks (20%)
CVs of the Key Experts (30 %).
The minimum technical score (St) required to pass is 75.
Opening of Financial Proposals
After the technical evaluation is completed, only the submissions which score 75 or above of the total marks available for the technical criteria will be eligible to have their financial proposals opened.
Combined Technical and Financial Evaluation
The lowest evaluated Financial Proposal (Fm) is given the maximum financial score (Sf) of 100. The formula for determining the financial scores (Sf) of all other Proposals is calculated as follows:
Sf = 100 x Fm/ F, in which "Sf" is the financial score, "Fm" is the lowest evaluated Financial Proposal, and "F" the price of the Proposal under consideration.
Proposals are then ranked according to their combined technical (St) and financial (Sf) scores using the weights (T = 80; F = 20) T + F = 100 as follows: S = St x T% + Sf x F%.
The proposal validity period is 120 days from the deadline date for the receipt of submissions. During this period, the Consultant shall maintain its original Proposal without any change, including the availability of the Experts, the proposed rates and the total price.
The selection will be made from the Proposals received in response to this notification only, on the basis of the submission requirements and selection criteria set out in this Procurement Notice. The highest-ranked Consultant will be selected and invited to negotiate the contract, subject to availability of funding.
Any updates of and clarifications on this procurement notice shall be announced as updates on this notice, without any other notification. In the event of changes consultants will need to download the updated versions. Consultants are required to periodically check the notice for updates. Failure to take the updates into account while preparing the Proposal may result in disqualification or penalties to the scores in the evaluation