6 August 2019: The procurement notice is updated as follows: the deadline for submission of Expressions of Interest is revised to 23 August 2019, at 17:00 GMT.
22 July 2019: The procurement notice is updated as follows: the deadline for submission of Expressions of Interest is revised to 16 August 2019, at 17:00 GMT.
18 July 2019: the procurement notice is updated as follows:
A clarification request received and response provided are available through the following link:
Question: The Procurement Notice states that the Consultant will be expected to provide support for project preparation with a focus on four sectors, one of which is Facility Management. Kindly confirm and provide an explanation of what is meant by Facility Management
EBRD answer: Facility management in this context refers to services related to public buildings, typically schools, hospitals or affordable housing. Such services can be structured as PPPs, in which case the Bank may structure its support as PPP advisory (outside the scope of this framework contract procurement) but sometimes facility management services will be relevant as part of a public sector Bank transaction and therefore be included in a feasibility study or due diligence assignment under the MIW.
Sustainable Infrastructure Project Preparation: Municipal Infrastructure Window
EBRD’s Sustainable Infrastructure Group (“SIG”) delivers around 90 projects per year, investing approximately EUR 3.5 billion annually across a diverse range of subsectors, including electricity generation, transmission, distribution, storage and supply, rail, roads, urban transport, ports, logistics, airports, water and wastewater, district heating and cooling, facilities management, and solid waste management.
In order to prepare these projects the Bank often engages consultants to evaluate the technical, financial, environmental and social feasibility of a proposed investment, in line with the Bank’s policies and requirements. Approximately 50-75 consultancy contracts are issued to provide such services each year.
In order to support the quick mobilisation and cost effective delivery of these services the Bank intends to sign framework contracts under three new project preparation windows, an Energy Infrastructure Window (“EIW”), a Municipal Infrastructure Window (“MIW”) and a Transport Infrastructure Window (”TIW”). Going forward, it is anticipated that the majority of the Bank’s project preparation assignments will be procured under these framework contracts. The number and size of assignments under each window will depend on the Bank’s project pipeline at the time, but it is expected that assignments worth approximately EUR 5 million will be contracted under each window annually.
The focus of this Procurement Notice will be the MIW while separate Procurement Notices for the EIW and TIW will be published on the Bank’s website. Consultants may apply for more than one window, but must submit separate, tailored, applications for each.
The EBRD is now seeking to select at least four (4) and up to the maximum of six (6) experienced consultants (the Consultants) to be contracted under Framework Agreements to provide services over the operational period.
Covering all the Bank’s countries of operation, the selected Consultants will be expected to provide support for project preparation with a focus on the following sectors:
• Municipal water and wastewater
• Solid Waste Management
• Facility Management
From time to time the Consultants may also be required to carry out assignments related to other municipal infrastructure sub-sectors. Urban transport projects are intended to be covered by the Transport Infrastructure Window but occasionally projects contracted under the MIW may also include such components. Likewise district heating and cooling is expected to be covered under the Energy Infrastructure Window but could also feature in assignments under the MIW framework.
More specifically, the Consultants will typically be required to undertake the following types of assignments within the sectors specified above:
• Early project definition, screening, scoping and strategic planning (including sector strategy, investment prioritisation, and project and program-level pre-feasibility analysis);
• Strategic environmental and social assessment, initial environmental and social examination covering project E&S categorisation and scoping, climate change adaptation risk identification, biodiversity assessment and screening;
• Project preparation and investment feasibility assessment (including feasibility studies, due diligence, technical assessment and development of long term investment plan and priority investment programme, economic analysis, investment appraisal and risk analysis, financial analysis and modelling);
• Environmental and social assessment, gender impact assessment and economic inclusion analysis,; Green Economy Transition (“GET”) assessment and climate resilience assessment;
•Procurement support and implementation strategy ;
The assignments will vary in duration and size, from short project scoping and screening studies to large feasibility, due diligence and strategic studies.
Consultant selection and award of individual assignments (Call-Off Notices): The selected firms will be awarded Framework Agreements with the Bank. For each specific assignment, a secondary competition based on both technical and financial criteria will be undertaken. The Consultants will be expected to respond within 3 weeks and the selection process for each specific assignment is expected to be concluded within 6 weeks from the launch, through the process of evaluation to signing of the call-off notice.
Assignment Start Date and Duration: The framework is expected to start operations in Q4 2019 and the initial operational period is 3 years. The duration may be extended, subject to needs, performance and availability of funding.
Cost Estimate: The total amount for the three year’s of operation of the framework will depend on the Bank’s transaction volume and the availability of donor funds. It is estimated that assignments for approximately EUR 5 million per annum could be procured under each window but the number and size of assignments will depend on the Bank’s project pipeline.
The consultant must determine whether any VAT would be chargeable on the services and the basis for that determination, without taking into consideration the Bank's special status as an IFI and state this in their response to the Invitation for Expressions of Interest. To the extent that a consultant incurs input VAT on goods and services purchased in connection with the provision of services (e.g. VAT on airline tickets) which is not otherwise recoverable by the consultant from the local tax authority, the gross cost to the consultant of such expenses shall be treated as a reimbursable expense.
Funding Source: It is anticipated that the assignments under the framework arrangements will be financed through the EBRD's donor funded Technical Cooperation Funds Programme (subject to availability of funding).
Eligibility: There are no eligibility restrictions.
Consultant Profile: Corporate services are required. The Consultants will be firms or groups of firms who can demonstrate the full range of expertise required for successful implementation of the assignments. Due to the nature or size of a given project, some resources may be required to have skills and experience that span multiple tasks. Additional skills and experience beyond those listed here may be required for a given assignment.
The following information indicates the levels of experience that may be required for assignments under the framework:
- Firm level: successful completion of at least ten 10 projects of relevant/similar scope, within the last 5years, with at least four (4) projects completed in the Bank’s countries of operation.
- Firm level: Demonstrated expertise and project experience in all the sectors specified and demonstrated experience in delivering projects in accordance with international financial institutions (“IFI”)requirements.
- Key Experts – participation in at least five (5) projects of relevant scope within the specified sectors, within the last 5 years.
The Consultant’s team is expected to include the following key experts:
• Project Managers preferably with 15 years professional experience in the sectors specified, with comprehensive experience of similar assignments, preferably in the Bank's countries of operation. Project Managers should demonstrate management and administrationskills, including experience with procedures of international financing institutions.
• Technical specialists and engineers, preferably with at least 7 years relevant professional experience and with demonstrated experience from all specified sectors represented among the selected experts;
• Economists/financial analysts, preferably with at least 7 years of relevant professional experience, with knowledge of due diligence of companies and extensive financial modelling experience in the specified sectors;
• Environmental, social, gender, biodiversity and climate change specialists with a preferred minimum of 7 years relevant professional experience in ESIAs and Environmental and Social due diligence, stakeholder engagement, public consultation and disclosure in the local context, gender and inclusion, resettlement, and occupational health and safety including construction safety in the specified sectors;
• Procurement and implementation experts with a preferred minimum of 7 years relevant professional experience in the specified sectors; and
• Regulatory, legal and institutional experts with a preferred minimum of 7 yearss of relevant professional experience in the specified sectors
It is suggested that the Consultant provides no less than 3 CVs in each category of experts. It is expected that the Consultant’s team demonstrates experience from all specified sectors. Documented experience from work in different regions where EBRD is active is considered a merit, as is fluency in one or more languages relevant for work in EBRD’s regions including Russian, Arabic and French.
Submission Requirements: Interested consultants are hereby invited to submit expressions of interest. In order to determine the qualifications and competence of consulting firms seeking to be shortlisted, the information submitted should include the following:
- Brief overview of the firm/group of firms including company profile, organisation and staffing;
- Details of experience and relevant assignments undertaken in the specified sectors during the past 5 years, including information on contract value, contracting entity/client, location/country, duration (mm/yy to mm/yy), expert months provided, assignment budget/percentage of the overall work carried out by the consultant (in case of association of firms or subcontracting) main activities,
- CVs of key staff who would be available to work on the assignments, detailing qualifications, experience in similar assignments, particularly assignments undertaken in the previous 5 years, including information on contracting entity /client, project location/country, duration (mm/yy to mm/yy), expert months provided assignment budget, main activities and objectives.
The above information should not exceed 40 pages excluding CVs.
Expressions of Interest (“EOI”) should be submitted, in English, electronically through eSelection as a maximum of files (in Word or PDF not exceeding 3MB each), to reach the Bank not later than the closing date/time. Company brochures and marketing materials are not required and will not be considered. The EOI should be accompanied by completed Consultant Declaration Form and Contact Sheet, the template for which is available from the following web-link:
The Bank reserves the right to reject submissions which are not administratively compliant.
The Expressions of interest will be evaluated based on the following criteria:
- Firm(s)' experience in the preparation of similar projects in the sectors specified in the Notice 40%
- Firm(s)' experience in the preparation of similar projects in the EBRD countries of operations 30%
- Relevant experience of Experts who may be available for the assignment 30%
EBRD Contact Person:
European Bank for Reconstruction and Development
One Exchange Square
London EC2A 2JN
Consultant selection, as indicated in the Notice, is a two-stage process: following the invitation for Expressions of Interest, a shortlist of qualified and competent consultants will be formally invited to submit proposals. All EOIs will be evaluated based on the criteria specified in the Notice.
The Request for Proposal package will be issued to shortlisted consultants through eSelection. If, upon receipt of the RFP documentation, the Consultant considers that it does not have all the required expertise for the assignment, it may obtain a full range of expertise by associating with individual consultant(s) and/or consultant firms and entities, in a consortium or through subcontracting or association, as appropriate. It is currently envisaged that up to 14 consultants will be shortlisted. Following evaluation of their proposals, up to six (6) Framework Agreements will be awarded. The Framework will be non-exclusive.
In order to ensure compliance with the Bank’s Environmental and Social Policy, most assignments are likely to include a significant environmental and social component.
The main purpose of project references is to demonstrate the consultant’s experience and ability to provide services in respect of the EBRD assignment as described in the procurement notice. It is not necessary to provide every project detail as listed in the procurement notice (we appreciate that some information may be subject to prior confidentiality arrangements) but information provided should be clear and sufficient to make possible the evaluation of the relevance of previous experience to the current assignment.