Response to Requests for Clarification can be accessed by clicking on the following link: http://www.ebrd.com/documents/property-and-tourism/sarajevo-brownfield-urban-regeneration-strategic-support-services-phase-1-.docx
Single Stage Open Competitive Selection - Request for Proposals
Project Description: The City of Sarajevo is the capital of Bosnia and Herzegovina (“BiH”) and the largest city in the country. The Canton is the regional administrative district surrounding the City of Sarajevo. The Canton is one of the smallest cantons in the Federation of Bosnia and Herzegovina (“FBiH”) with a total area of 1,277 km2, or 4.9% of the total FBiH territory. However, it is the most densely populated Canton.
According to the 2013 Census, the total population in the Canton was 413,593.
In common with many European cities, Sarajevo faces a range of operational challenges relating to economic growth and development, environmental and social deficits, as well as coordination and alignment of disparate investments in physical infrastructure and built assets.
The European Bank for Reconstruction and Development (“EBRD” or the “Bank”) recognises that strategic and integrated re-use of under-used land holdings and infrastructure systems in or close to urban centres, whether publicly or privately owned, can be instrumental in driving improved quality of life and other social outcomes, in parallel with delivering enhanced economic opportunities and activity. Brownfield urban regeneration opportunities of this nature are present in Sarajevo and it is expected that, over time, a number of urban-core sites may be released in a strategic and viable manner for a wide range of beneficiaries.
To this end, the Bank intends to engage the services of a consultant (the “Consultant”) to provide strategic services in support of brownfield urban regeneration in Sarajevo on behalf of the main stakeholders for the initiative who will be the Canton of Sarajevo, KJKP GRAS Sarajevo (Cantonal Public Utility Company "Gradski saobraćaj" doo Sarajevo), and Željeznice Federacije Bosne i Hercegovine (Public enterprise railways of the federation of Bosnia and Herzegovina) (the “Assignment”). Activities undertaken by the Consultant will support key actors in the city to mobilise action and, in so doing, enable critical investments to move forward.
With support from the Austrian government, the City Regeneration and Environment (CREATE) Fund has been established to support cities in the EBRD region exploit brownfield urban regeneration opportunities. The Canton of Sarajevo has identified a range of strategic opportunities for potential brownfield urban regeneration in the city and seeks to progress towards the preparation of financially viable developments with socially and environmentally sustainable outcomes. The Canton of Sarajevo is a participant of the EBRD’s Green City Action Plan (GCAP) programme, which is expected to, concurrently, give rise to city-wide analyses relating to the environmental and infrastructure systems in the city. The Consultant will benefit from access to the GCAP findings as and when they are developed however the Assignment will be administered separately to avoid operational interdependencies.
Assignment Description: The main objective of the Assignment is to develop an integrated plan for the regeneration of two opportunity sites in the city namely the main rail station area (“rail site”) in the central area of Sarajevo and the main GRAS tram depot (“depot site) located approximately 3km to the west of the rail site, known locally as Remiza, collectively known as the target sites (“target sites”).Strong potential benefits are envisaged from strategic redevelopment of the two sites, simultaneously retaining some of the existing functionality, introducing new infrastructure and releasing as-yet undetermined areas of land for real-estate development.
Work in the Canton is expected to be conducted in two phases: Consultancy assignments under Phase 1 will support the inception and planning of future investments. Assignments under Phase 2 will support enabling and delivery activities.
Phase 1 of the Assignment is intended to develop a fully integrated plan for the regeneration of the two target sites that will allow the stakeholders to lead the initiative in their own and the city’s interests. It is intended that this Phase will enable the city to develop critical capacity to take forward other regeneration opportunities in the future. In the event that further technical support services are required for the enabling and delivery of the regeneration initiative these services will be procured separately under Phase 2 of the project.
The selected Consultant is expected to provide the following services under Phase 1 of the Assignment:
1. Conduct a review of brownfield regeneration opportunities in the city, establishing relationships between opportunity areas and long-term development needs of the city.
2. Conduct a site assessment and development analysis of the target sites to include a real estate demand study.
3. Develop a masterplan to best international standards for the railway and bus station facilities and relocation of existing tram depot from Otoka together with phased development plans for both sites that take into account the existing and future servicer requirements associated with the present use of the sites. The masterplan will be subject to the approval by the Canton of Sarajevo and will form the foundations of detailed municipal plans for the areas. Preparation of the plans will be key to the long-term strategy and development for the city of Sarajevo and will outline a scale of development that is likely to attract both foreign and domestic investors.
Full Terms of Reference (TOR) of the Assignment can be found here: http://www.ebrd.com/documents/property-and-tourism/tor-bih-brownfield-urban-regeneration-support.docx
Consultant Selection Procedure: Single stage open competitive selection. Interested firms or groups of firms are invited to submit a Technical and Financial Proposal.
Assignment Start Date and Duration: The Assignment is expected to start in Q2 2019 and has an estimated overall duration of 32 weeks.
Cost Estimate for the Assignment: EUR 425,000 (exclusive of VAT). Subject to availability of funding, the performance of the selected Consultant and the specific needs of the Bank, the Assignment may be extended beyond the current scope.
The Consultant must determine whether any VAT would be chargeable on the services and the basis for that determination, without taking into consideration the specialist status of the Bank as an IFI and state this to the Bank in their response to the Invitation for Request for Proposals. To the extent that a Consultant incurs input VAT on goods and services purchased in connection with the provision of services (e.g. VAT on airline ticket) which is not otherwise recoverable by the consultant from the local tax authority, the gross cost to the consultant of such expenses shall be treated as a reimbursable expense.
Funding Source: It is anticipated that the contract will be financed by Austrian-EBRD CREATE Fund Programme. Selection and contracting are subject to the availability of funding.
Eligibility: There are no eligibility restrictions based on the consultant's country of origin.
Consultant Profile: Corporate Services are required. The Consultant will be a firm or group of firms preferably with previous project experience and expertise in:
- Urban master planning involving sites of similar complexity using procurement rules of international financial institutions (“IFIs”) such as EBRD, World Bank, ADB or equivalent procedures of other IFIs;
- Urban and regional transportation;
- Implementing projects of similar complexity in Bosnia and Herzegovina and/or Central Europe and Baltic States;
- Regional and urban economics particularly in land use and real estate development including real estate finance;
- Climate change and environmental management;
- Citizen engagement and consultation processes.
The Consultant shall ensure that appropriate qualified experts are available to provide integrated technical services in support of the city’s regeneration efforts across multiple technical disciplines including but not limited to city and strategic planning, urban and architectural design, project and programme management, real-estate evaluation and financial modelling, economic and environmental impact assessment, infrastructure design and transport planning, masterplan and campus engineering, consultation and visual communications.
The Consultant’s expert team is expected to include the following key experts (the “Key Experts”):
Key Expert 1: Team Leader – Integrated urban projects with preferably 7-12 years extensive relevant previous experience leading and coordinating complex urban development projects characterized by unique political and economic settings and diverse sources of baseline data.
Key Expert 2: Urban planning and regeneration specialist Qualified urban planning, regeneration and real estate development practitioner with preferably 10-15 years relevant previous experience of complex urban development and regeneration projects.
Key Expert 3: Regional and urban economics specialist Qualified Economist or similar economic development professional with preferably 10-15 years relevant previous experience in regional economic development and urban regeneration.
Key Expert 4: Municipal transport planner Qualified Transport Planner with preferably 7-12 years relevant previous experience in urban and regional development projects including relevant projects in the South Eastern Europe region.
Key Expert 5: Infrastructure and masterplan engineering Qualified Infrastructure Engineer with preferably 7-12 years relevant previous experience in multi-disciplinary infrastructure strategies to support Masterplan and city centre development.
Key Expert 6: Climate and change and environmental specialist Qualified environmental scientist with preferably 7-12 years relevant previous experience in undertaking SEA and EIA for urban development, master-planning and tourism projects.
Key Expert 7: Municipal and real estate finance specialist Qualified financial analyst with preferably 7-12 years demonstrated expertise in planning, taxation and development finance including the application of the full range of land value capture and commercialisation mechanisms such as transit orientated development, negotiation of developer contributions, land value tax mechanisms etc.
Submission Requirements: Consultants are now invited to submit a completed Technical and Financial Proposal as per the standard templates and instructions available at this link http://www.ebrd.com/documents/procurement/single-stage-package.docx. Interested Consultants should make themselves familiar with these Standard Templates, Standard Instructions and Conditions of Contract in preparation of their proposals.
1. The Technical Proposal shall be submitted in English electronically via eSelection not later than the Closing Date, as one single PDF file. The technical proposal should not exceed 20 pages excluding the Declaration Form and CVs (Form 1- TP 1 and Form 1 – TP 6).
2. The Financial Proposal (Form 2 – FP 1 and FP2) shall be submitted in English separately by email only to the Bank Contact Person. Consultants are reminded of the requirement to ensure the confidentiality of the Financial Proposals. A Technical Proposal that contains elements of a financial proposal shall be declared non-responsive.
Bank Contact Person:
Viv Lewis-Headlam (Mrs)
European Bank for Reconstruction and Development
One Exchange Square
London EC2A 2JN
e-mail: firstname.lastname@example.org (submissions of Technical Proposals should be sent through eSelection and NOT to this email address)
Deadline to Submit Clarification Questions: Via e-mail to the Bank Contact Person by 4 February 2019 (two weeks prior to the deadline for submission of Proposals).
Selection Method and Evaluation Criteria:
1. Technical Proposal Evaluation Criteria
(a) Firm's previous project experience in similar assignments (30%)
(b) Quality of the methodology proposed for the Assignment (30%)
(c) CVs of the Key Experts (40 %).
The minimum technical score (St) required to pass is 80.
2. Opening of Financial Proposals
After the technical evaluation is completed, only the submissions which score 80 or above of the total marks available for the technical criteria will be eligible to have their financial proposals opened.
3. Combined Technical and Financial Evaluation
The lowest evaluated Financial Proposal (Fm) is given the maximum financial score (Sf) of 100. The formula for determining the financial scores (Sf) of all other Proposals is calculated as follows:
Sf = 100 x Fm/ F, in which “Sf” is the financial score, “Fm” is the lowest evaluated Financial Proposal, and “F” the price of the Proposal under consideration.
Proposals are then ranked according to their combined technical (St) and financial (Sf) scores using the weights (T = 80; F = 20) T + F = 100 as follows: S = St x T% + Sf x F%.
1. The proposal validity period is 120 days from the deadline date for the receipt of submissions. During this period, the Consultant shall maintain its original Proposal without any change, including the availability of the Experts, the proposed rates and the total price.
2. The selection will be made from the Proposals received in response to this notification only, on the basis of the submission requirements and selection criteria set out in this Procurement Notice. The highest-ranked Consultant will be selected and invited to negotiate the contract, subject to availability of funding.
3. Any updates of and clarifications on this procurement notice shall be announced as updates on this notice, without any other notification. In the event of changes consultants will need to download the updated versions. Consultants are required to periodically check the notice for updates. Failure to take the updates into account while preparing the Proposal may result in disqualification or penalties to the scores in the evaluation.