Identifying and Mapping Off-Shore Wind and Wave Energy Potential in Turkey

Location:

Turkey

Business sector:

Sustainable Resources and Climate Change, Natural resources, Power and energy

Project number:

74571

Funding source:

EIPA - EU Instrument for Pre-Accession Assistance (IPA)

Contract type:

Consultancy Services

Notice type:

Invitation for expressions of interest (CSU)

Issue date:

27 Jul 2018

Closing date:

03 Sep 2018   at  23:59   London

Access eSelection

Clarifications issued on 28 August 2018 can be found here.

Clarifications issued on 20 August 2018 can be found here.

Clarifications issued on 14 August 2018:

Question:
Who will use the outputs from the project? This will help the consultant design the outputs to meet the requirements.

Answer:

It is envisaged that the EBRD and the Ministry of Energy and Natural Resources of Turkey will be using the outputs from the project. The Ministry may also share the atlases with other stakeholders or publish on the Ministry website.

Question:
The title of the Terms of Reference (ToR) refers to offshore yet the description refers to onshore as well. Is onshore included, as it extends the project considerably?

Answer:

Tasks related to “wind turbine setbacks” under the Scope of Work in the Terms of Reference – (A) and to “wind energy potential atlas” under (B) are expected to cover on-shore wind energy.

Question:

Do you want the project to map all the areas or just those that have the highest potential for development?

Answer:

The study is expected to map all areas as per Annex II as per the Terms of Reference.

Question:

There are some parameters that it feels would be very difficult to obtain within the timescale and budget e.g. Section 4. - B.2 of the ToR refers to ‘temperature, salinity and density of sea surface, thermocline and deep water layers’ and maps related to pressure, temperature, etc., and any morphological, geological and geophysical assessments. Can the consultant focus on those parameters that they think can be delivered?

Answer:

These parameters are expected to be procured by the consultant as per the ToR.

Question:

Could we suggest other levels of resolution e.g. different to the 3x3km for NWP and 100x100m for wind flow, referred to in the ToR?

Answer:

Those indicated in the ToR set the minimum acceptable resolutions for the maps. If the consultant suggests a better levels of resolution, those may as well be acceptable and are subject to approval by the Bank.

Question:

Are the budget and timescale flexible?

Answer:

Neither the budget nor the timeline are flexible. The study is expected to be completed within nine months.

Question:

The ToR Annex I states that Consultant will be provided with the data and maps listed in Annex I- 1,2,3 following contracting of the assignment. However, this point is a little unclear because the ToR also states that "The consultant will interview stakeholders such as public officials and associations if necessary for the access of information required for the assignment" and "datasets (...) to be procured from the relevant public institutions following certain protocols via GDRE". Including procurement of data from public institutions in the project scope could introduce delays and it would be difficult to quantify and time required. We consider that the most efficient approach would be to be provided directly with this data from GDRE at the project initiation. Please could you clarify if the Consultant will indeed be provided the specified data, rather than needing to procure it.
Answer:
As indicated in Annex I, the necessary data will be provided to the Consultant following the signing of the contract.

Question:

Referring to the maps described in Annex I-3 and datasets referred in Annex I-2: Please confirm whether these datasets are in a common GIS digital format and coordinate reference system and which format the maps are in. Also, will these datasets be provided with their associated metadata? Digitising analogue maps could require extensive time to process, which is not envisaged as the purpose this project, therefore we would seek confirmation of this point.
Answer:
The General Directorate of Energy Affairs (previously known as General Directorate of Renewable Energy - GDRE) will provide the maps (in Annex I) in the format desired by the Consultant along with a common GIS digital format and coordinate reference system.

Question:

The ToR document envisages delivery of the digital outputs of the Atlas (data file, digital map and raster formats). However printed materials are mentioned in annex IV. Detailed cartographic prints of the different Atlases at the requested resolution and number of outputs specified would not be very user-friendly and would be costly to undertake. Please confirm whether it is only the reports that are required in printed form, not the maps.
Answer:
The maps are expected to be submitted digitally only. The reports will be submitted both in electronic and printed format.

Question:

In Annex – III on ‘Wind Energy Potential Atlas (REPA) Guidelines’ – page 14, a section states: “Actual weather and wind conditions for re-analysis data set shall be simulated retroactively for a minimum of 10 years from the contract date between the Consultant and the Bank.”. Question: What is meant by retroactively? Is it a forecasting or hindcasting service that is envisioned here? Typically, the re-analysis datasets are being developed and made available from NCAR or ECMWF in periods of about 5+ years, then the model is discontinued and replaced by updated models and newer data sources.
Answer:
Weather and wind simulations are expected to be run for re-analysis datasets belonging to the last 10 years (e.g. 2008-2018). A hindcasting approach is envisioned.

Question:

In section ‘B1 Wind Energy Potential Atlas’ – page 6 – it is specified that the all parameters and a lot of the maps should be specified in a temporal resolution as “Annual/seasonal/monthly/daily/hourly”. As an example from the ToR: “Annual/seasonal/monthly/daily/hourly mean wind velocity, wind direction, pressure, temperature values in grids of 3km x 3 km or less shall be electronically submitted in data files containing each grid point and in digital map and raster format via GIS techniques and individually shown on base maps”. Question: (1) How is this envisaged – especially for the digital maps at a high-temporal resolution? (2) Are 365 maps with mean daily mean wind velocities or 8760 maps with mean hourly values sought? (3) Would an electronic map with average speeds plus associated digital data with probability distribution parameters be acceptable?
Answer:
(1) The resolution for each map should be according to the resolution of the data obtained. (e.g. microscale: 100m x 100m, mesoscale: 3km x 3km). (2) We understand that further clarification here is needed. Digital maps are expected to be depicting annual, seasonal and monthly values only. The data files however should also include daily and hourly mean values. As for hourly data for instance, mean values belonging to each hour (diurnal) for an entire meteorological year is expected (e.g. mean wind speed for 1pm over a year). (3) The Consultant is expected to deliver the original data (along with the mean values) for all parameters (e.g. wind speed, wind power density) at all grid points on the maps to be submitted.

The Procurement Notice is modified on 9 August 2018 as follows: the Closing Date is extended until 3 September 2018, at 23:59 London time.

Clarifications issued on 6 August 2018:

Question:
Under ‘tasks’ the following is stated:
'Wave Energy Potential Atlas (DEPA) identifying the energy potential arising from waves, current and thermal cycle in Turkey’s seas.'

Next to that, the consultant’s team needs to include the following expert:
'International Ocean Energy Systems Expert with preferably minimum 5 years of experience in wave energy technologies.'

Contrary to the tasks where the potential of waves, current and thermal cycle need to be identified, for the key expert only experience in wave energy technologies is required. Does the ocean energy systems expert also need to show that he/she has proven experience in current and thermal energy technologies (as it is in line with the tasks)?

Answer:

Experience in current and thermal energy technologies for the Ocean Energy Systems Expert is not a pre-qualification requirement however both the consultant’s and the individual’s experience in the area of current and thermal energy technologies will be considered as an advantage and will be taken into account during evaluation.

Project Description:

The European Bank for Reconstruction and Development ("EBRD" or the "Bank") is interested to support the Ministry of Energy and Natural Resources on exploring the off-shore wind and wave energy potential of Turkey. With this assignment the aim is to update and upgrade the existing wind energy potential atlas extending to off-shore all around Turkey and to create a wave energy potential atlas. In addition to the atlases, there is potential to review different setbacks requirements for wind turbines in the countries that have significant experience with wind energy.

Assignment Description:

EBRD intends to engage a consultant (the "Consultant") to undertake the following tasks:

· To identify the off-shore wind energy potential in Turkey, conduct a market assessment regarding off-shore wind technology and review challenges, risks and opportunities in construction and operation phases of off-shore wind farms;

· To prepare a cost breakdown and investment analysis of potential off-shore wind farms in Turkey.

· To improve the existing renewable energy potential atlases of Turkey by using main meteorological inputs and base maps to be provided. The atlases to be developed will include:

o Wind Energy Potential Atlas (REPA) including both on-shore and off-shore potential in Turkey; A pilot study on the off-shore wind potential of a selected region in the country will precede the full study;

o Wave Energy Potential Atlas (DEPA) identifying the energy potential arising from waves, current and thermal cycle in Turkey’s seas.

· To develop a methodology to define setbacks for all type of wind energy power plants in Turkey based on EU regulations and taking best practices in the world into account.

The study does not foresee and require any measurements or potential project site visits.

Full Terms of Reference (TOR) of the Assignment can be found here.

Consultant Selection Procedure: Single stage open competitive selection. Interested firms or groups of firms are invited to submit a Technical and Financial Proposal.

Assignment Start Date and Duration: The Assignment is expected to start in October 2018 and has an estimated overall duration of 9 months.

Cost Estimate for the Assignment: EUR 350,900.00 (exclusive of VAT).


Funding Source:
It is anticipated that the contract will be financed by the European Union Instrument for Pre-Accession Assistance (IPA) Component 1 (Transition Assistance and Institution Building) Fund.

Eligibility: There are no eligibility restrictions based on the Consultant's country of origin.

Consultant Profile: Corporate services are required. The Consultant will be a firm or a group of firms with previous project experience related to renewable energy sector in Turkey, off-shore wind energy technology and GIS applications.

The Consultant's team should include the following Key Experts:

  • Team Leader with preferably minimum 10 years relevant background in wind energy technologies;
  • International Off-Shore Wind Power Expert with preferably minimum 10 years of professional experience;
  • Survey Engineer with preferably minimum 10 years of relevant experience in renewable energy (particularly wind and ocean) resource mapping and proven knowledge of GIS applications;
  • International Ocean Energy Systems Expert with preferably minimum 5 years of experience in wave energy technologies;
  • Environmental and Social Expert for Off-Shore Renewable Projects with preferably minimum 5 years of relevant experience;
  • Local Wind Energy Expert with preferably minimum 5 years of relevant experience.

The Consultant should integrate local professional skills/cooperate with local consulting companies, in order to provide local experience. The Consultant shall engage Turkish speaking staff on their team or arrange for translation/interpreting when necessary.

All experts must be independent and free from conflicts of interest in the responsibilities accorded to them.


Submission Requirements
: The consultants are now invited to submit a completed Technical and Financial Proposal as per the standard templates and instructions available at this link. Interested Consultants should make themselves familiar with these Standard Templates, Standard Instructions and Conditions of Contract in preparation of their proposals.

1. The Technical Proposal shall be submitted in English electronically via eSelection not later than the Closing Date, as one single PDF file. The technical proposal should not exceed 20 pages excluding the Declaration Form and CVs (Form 1- TP 1 and Form 1 – TP 6).

2. The Financial Proposal (Form 2 – FP 1 and FP2) shall be submitted in English separately by email only to the Bank Contact Person. Consultants are reminded of the requirement to ensure the confidentiality of the Financial Proposals. A Technical Proposal that contains elements of a financial proposal shall be declared non-responsive.


Bank Contact Person:

Elena Kolodiy
European Bank for Reconstruction and Development
One Exchange Square
London EC2A 2JN
e-mail:
kolodiyo@ebrd.com (submissions should be sent through eSelection and NOT to this email address)

Deadline to Submit Clarification Questions: Via e-mail to the Bank Contact Person, not later than five working days before the Closing Date.


Selection Method and
Evaluation Criteria:

1. Technical Proposal Evaluation Criteria

(a) Firm's previous project experience in similar assignments (40%)

(b) Quality of the methodology proposed for the Assignment (20 %)

(c) CVs of the Key Experts (40%).

The minimum technical score (St) required to pass is 70.

2. Opening of Financial Proposals

After the technical evaluation is completed, only the submissions which score 70 or above of the total marks available for the technical criteria will be eligible to have their financial proposals opened.

3. Combined Technical and Financial Evaluation

The lowest evaluated Financial Proposal (Fm) is given the maximum financial score (Sf) of 100. The formula for determining the financial scores (Sf) of all other Proposals is calculated as follows:

Sf = 100 x Fm/ F, in which “Sf” is the financial score, “Fm” is the lowest evaluated Financial Proposal, and “F” the price of the Proposal under consideration.

Proposals are then ranked according to their combined technical (St) and financial (Sf) scores using the weights (T = 80; F = 20) T + F = 100 as follows: S = St x T% + Sf x F%.


Important Notes:

1. The proposal validity period is 120 days from the deadline date for the receipt of submissions. During this period, the Consultant shall maintain its original Proposal without any change, including the availability of the Experts, the proposed rates and the total price.

2. The selection will be made from the Proposals received in response to this notification only, on the basis of the submission requirements and selection criteria set out in this Procurement Notice. The highest-ranked Consultant will be selected and invited to negotiate the contract, subject to availability of funding.

3. Any updates of and clarifications on this procurement notice shall be announced as updates on this notice, without any other notification. In the event of changes consultants will need to download the updated versions. Consultants are required to periodically check the notice for updates. Failure to take the updates into account while preparing the Proposal may result in disqualification or penalties to the scores in the evaluation.