Regional: Programme for Improving Animal Welfare Standards in Agribusiness - Audits and Action Plans

Location:

Regional

Business sector:

Agribusiness, Other

Funding source:

EBSF - EBRD Shareholder Special Fund

Contract type:

Consultancy Services

Notice type:

Invitation for expressions of interest (CSU)

Issue date:

21 Dec 2016

Closing date:

03 Feb 2017   at  12:00   London

Access eSelection

27/01/2017 The deadline for submission of expressions of interest has been changed to 12pm on Friday 3 February 2017.

20/01/2017 The deadline for submission of expressions of interest has been changed to 12pm on Friday 27 January 2017.

Background:
Respect for animal welfare along the agribusiness value chain is an integral part of implementing high quality standards in food production and is becoming increasingly important for both producers and consumers in the countries where the European Bank for Reconstruction and Development (the “EBRD”, the “Bank”) invests.

The EBRD is the first international financial institution (“IFI”) to adopt binding animal welfare criteria for its investments. The EBRD’s Environmental and Social Policy (“ESP”) 2014 requires that “Clients involved in the farming, transport and slaughtering of animals for meat or by-products (for example, milk, eggs, wool) will adopt and implement national regulatory requirements, relevant EU animal welfare standards and GIP [good international practice], whichever is most stringent, in animal husbandry techniques.”

The private sector is a main driver for enhancing animal welfare in the countries where the EBRD invests, including in non-EU countries. By increasing animal welfare standards and practices, agribusinesses can become more competitive in domestic and export markets. To be successful, private sector efforts for enhancing animal welfare can be supported by tailored animal welfare assessments, practical recommendations for improvements, and enhanced knowledge and capacity of agribusiness companies.

The EBRD engages consultants to assist companies across its countries of operation in assessing animal welfare impacts and developing action plans for improving animal welfare standards. A targeted programme combining company-level assistance with wider capacity-building efforts can maximise the impact of EBRD’s work with companies to upgrade animal welfare practices. Such a programme can also consolidate past experience, lessons learned and further analysis to enhance EBRD’s tools in benchmarking agribusiness operations and advising on animal welfare areas for improvement.

Assignment Description:
The EBRD is stepping up engagement with companies to support improvements in animal welfare standards and practices in agribusiness operations across the countries where the Bank invests, under its regional technical cooperation (“TC”) programme on “Improving Animal Welfare Standards in Agribusiness” (the “Programme”). The goal of the Programme overall and the Assignment more specifically is to enable agribusiness companies to improve animal welfare standards and practices in their operations.

Framework Agreements for the Programme:

The EBRD intends to enter into Framework Agreements with up to 3 Consultants (the “Framework Consultants”) to enable the Bank to call upon a shortlist of pre-qualified firms, from which it can quickly and efficiently obtain reliable services for:
(i) conducting animal welfare audits of agribusiness companies to help identify and assess any potentially adverse animal welfare impacts in their direct operations associated with food products of animal origin, and
(ii) developing, together with companies, animal welfare action plans in order to outline measures needed to prevent, minimise and mitigate these impacts.

The Framework Agreements will establish, in advance, fee rates for experts, contract terms and agreements, and procedures that will govern individual assignments (Assignments or Call-offs) to be required to implement the Programme. Under these Framework Agreements, the Bank will have the option, but not the obligation, to place individual Assignments with the selected Framework Consultants.

Framework Consultants will be selected for individual assignments in accordance with EBRD’s Procurement Policies and Rules (“PP&R”). The Bank may send to the Consultant(s) specific Terms of Reference for the Assignment (“Specific ToR”). The Specific ToR will include a description of the tasks to be performed, time-schedules and reporting instructions. The Consultant(s) should respond by sending to the Bank a technical and financial proposal for the Call-off together with details of the Expert(s) proposed to carry out the work. The Bank will then assess the response(s) and – subject to successful negotiations - issue a call-off notice (the “Call-Off Notice”) to the selected Framework Consultant.

Description of individual Assignments (Call-offs):
The Framework Consultants are expected to provide the following services:

In the longer term, animal welfare improvements can enhance private sector competitiveness, productivity, food safety/quality, as well as the welfare of animals in the food industry.

The Framework Consultants are expected work closely with select agribusiness companies and coordinate with the Bank’s Agribusiness Team and the Environment & Sustainability Department to conduct animal welfare audits and develop action plans for agribusinesses.

Specific tasks will include:
• Visiting facilities, sites or farms of agribusiness companies selected by the EBRD, in order to carry out a walk-through assessment on animal welfare standards and practices. This will include meetings and discussions on animal welfare with key management and staff at the facilities;
• Reviewing companies’ current animal welfare management systems, operations and assets/facilities against applicable requirements such as national legislation, national or local permitting requirements, relevant EU directives applicable to animal welfare, and the EBRD ESP;
• Preparing an Animal Welfare Assessment Report outlining findings from the audit and identifying key animal welfare issues and potential related risks associated with company operations;
• Developing an Animal Welfare Action Plan to provide practical guidance and recommendations to help address animal welfare gaps and issues identified;
• Where relevant, working closely with the company to support the implementation of the Action Plan through tailored advisory on improving animal welfare standards and practices on agribusiness operations.

Status of Selection Process: Interested firms or groups of firms are hereby invited to submit expressions of interest.

Assignment Start Date and Duration: The Assignment is expected to start in March 2017 and has an estimated overall duration of up to 30 months. An extension is envisaged, subject to client demand for services under the Assignment, the satisfactory performance of the Framework Consultant(s) the needs of the Bank and the availability of funding.

Cost Estimate for the Assignment: EUR 138,500 (exclusive of VAT).

The Consultant must determine whether any VAT would be chargeable on the services and the basis for that determination, without taking into consideration the special status of the Bank as an IFI and state this to the Bank in their response to the Invitation for Expressions of Interest. To the extent that a Consultant incurs input VAT on goods and services purchased in connection with the provision of services (e.g. VAT on airline ticket) which is not otherwise recoverable by the consultant from the local tax authority, the gross cost to the consultant of such expenses shall be treated as a reimbursable expense.

Funding Source: It is expected that the Assignment will be funded by the EBRD Shareholder Special Fund. Please note that selection and contracting will be subject to the availability of funding.

Eligibility: There are no eligibility restrictions.

Consultant Profile: Corporate Services are required, with specific project experience conducting animal welfare assessments with private agribusiness companies, developing action plans with practical recommendations on proposed areas of improvement, and providing tailored advisory to support the implementation of action plan recommendations.

The Consultant’s expert team is expected to include key experts as follows:

Key Expert 1 – Project Coordinator, with:
• Preferably 15 years working on animal welfare-related areas with relevant stakeholders - including private sector companies, governments, IFIs and others - to support improvements in animal welfare standards and practices;
• Preferably 10 years’ experience providing advisory services/technical consultancy in the agribusiness sector with a focus on animal welfare;
• Experience in the development of assessment, business advisory and capacity-building tools to support animal welfare improvements in the agribusiness sector;
• In-depth knowledge of the trends and factors, including relevant legislation and local requirements, affecting agribusinesses and animal welfare standards and practices;
• Fluency in written and spoken English;
• Language skills in key EBRD countries of operations, such as Russian, Turkish, Arabic and/or French would be an advantage.

Pool of Key Experts – International Experts, with:
• Preferably 10-15 years’ strong industry experience working on animal welfare-related areas with relevant stakeholders – including private sector companies, governments, IFIs and others – to support improvements in animal welfare standards and practices;
• Experience in conducting assessments and in the development of business advisory tools and capacity-building/training to support animal welfare improvements at agribusiness operations;
• Specific knowledge and expertise on particular issues related to animal welfare, including:
o Animal welfare standards and practices, local requirements in different countries in the EBRD region and relevant EU directives applicable to animal welfare, as well as the practical application of different techniques in the specific country and the EU;
o Other factors and ongoing as well as potential future trends affecting agribusinesses and animal welfare standards (such as market dynamics along the value chain in the relevant countries, consumer demand and willingness to pay, public awareness, etc.);
o Animal welfare considerations in different agribusiness sub-sectors (e.g. poultry and eggs, pork, beef, dairy, etc.) and at different production stages;
o Developing animal welfare assessments, action plans and tailored advisory services to support improvements at the company level;
o The benefits of improving animal welfare practices for quality/safety standards, productivity, and competitiveness; the costs of upgrading relevant standards, practices and equipment/facilities as well as the costs of not upgrading; and comparative pros and cons of different production systems in the context of the specific country;
• Fluency in written and spoken English;
• Language skills in key EBRD countries of operations, such as Russian, Turkish, Arabic and/or French would be an advantage.

Pool of Key Local Experts, with:
• Preferably 10 years’ experience working with agribusiness companies and other relevant stakeholders in the specific country on improving their operations with a focus on animal welfare standards and practices;
• Experience in the development of business advisory tools and capacity-building/training to support animal welfare improvements at agribusiness operations in the selected country;
• Specific expertise on particular issues related to animal welfare, including:
o Animal welfare standards and practices, local requirements in the specific country and relevant EU directives applicable to animal welfare, as well as the practical application of different techniques in the specific country and the EU;
o Other factors and on-going as well as potential future trends affecting agribusinesses and animal welfare standards in the specific country (such as market dynamics along the value chain in the country, consumer demand and willingness to pay, public awareness, etc.);
o Animal welfare considerations in different agribusiness sub-sectors (e.g. poultry and eggs, pork, beef, dairy, etc.) and at different production stages;
o Developing animal welfare assessments, action plans and tailored advisory services to support improvements at the company level;
o The benefits of improving animal welfare practices for quality/safety standards, productivity, and competitiveness; the costs of upgrading relevant standards, practices and equipment/facilities as well as the costs of not upgrading; and comparative pros and cons of different production systems in the context of the specific country;
• Fluency in written and spoken English as well as in the language of the relevant country;
• Language skills in key EBRD countries of operations, such as Russian, Turkish, Arabic and/or French would be an advantage.

Submission Requirements. In order to determine the capability and experience of Consultants seeking to be shortlisted for this Assignment, the information submitted should include the following:
• Company/group of firms’ profile, organisation and staffing (max. 2-4 pages).
• Details of previous project experience or similar assignments particularly undertaken in the previous five years, including information on contract value, contracting entity/client, project location/country, duration (mm/yy to mm/yy), expert months provided (if different from duration), main activities, and objectives.
• CVs of key experts who could carry out the Assignment, detailing qualifications, experience in similar assignments, particularly assignments undertaken in the previous 10-15 years, including information on contracting entity/client, project location/country, duration (mm/yy to mm/yy), expert months provided, assignment budget, main activities, and objectives.
• Completed Consultant Declaration Form and Contact Sheet, the template for which is available from the following web-link: http://www.ebrd.com/pages/workingwithus/procurement/notices/csu/contact_sheet.doc.

The above information should not exceed 20 pages excluding CVs and contact sheet.

Expressions of Interest should be submitted in English electronically through e-Selection, to reach the Bank not later than the closing date. The complete expression of interest (including cover letter, CV, declaration and contact sheet etc.) shall be one file (pdf) to be uploaded to eSelection. The EBRD reserves the right to reject applications of experts submitting more than one file. Only if the permissible file size (4 MB) is exceeded, the Consultant may split the expression of interest into further files.

Bank Contact Person:
Georgia Vasiliadis
Technical Co-operation
European Bank for Reconstruction and Development
One Exchange Square
London EC2A 2JN
Tel: + 44 20 7338 7750
e-mail: VasiliaG@ebrd.com (submissions should be sent through eSelection and NOT to this email address)

Notes:

1. Following this invitation for expressions of interest, a shortlist of qualified firms will be formally invited to submit proposals. Consultant selection and contracting will be subject to availability of funding.

2. The shortlist criteria are:
• CVs of Key Experts [50%];
• Firm’s experience in conducting animal welfare assessments, developing action plans and providing advisory services to support improvements of agribusiness operations [50%]