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Procurement FAQs

Frequently Asked Questions

1. What is the difference between the Procurement Department and the Corporate Procurement at EBRD?  And what does the Consultancy Services Unit do?

2. What range of products and services are procured by EBRD or its clients?

3. How can I register as a supplier to the EBRD?

4. Does EBRD take sustainability into account in the procurement process?

5. Where can I find information on procurement notices?

6. What are the methods of procurement?

7. I heard there is a procurement opportunity for a product or service within my field of activity. I want to participate. Who should I contact?

8. Can small companies enter into business relationships with the EBRD?

9. As a company that is not based in the UK and has no representative there, would it be an advantage to have a representative in the UK?

10. We missed the procurement notice deadline, can we still work with the EBRD?

11.  How does the EBRD pay suppliers?

12. If I am interested in working with the EBRD is it possible to come in and present our services?

13. What are the terms and conditions of tenders?

14. How do I make a complaint about part of the procurement process?

15. How will I know what criteria the Bank or its clients are using for the evaluation of a tender?

16. How long does the procurement process take?

17. How will I know if I have been short-listed or not?

18. Can I ask for a debriefing to find out why I was unsuccessful in a tender?

1.What is the difference between the Procurement Department and the Corporate Procurement at EBRD?  And what does the Consultancy Services Unit do?

The Procurement Department develops and updates policies and rules which govern the Bank’s procurement and that of its borrowers who are responsible for implementing Bank-financed projects.  It is also responsible for maintaining procurement quality and reviewing complaints.

The Corporate Procurement Unit is responsible for advising and assisting on  the procurement of goods and services necessary for the operation of the Bank’s Headquarters and its Resident Offices.

The Consultancy Services Unit is responsible for providing advice and administrative services to the Bank in relation about technical cooperation projects and the selection and engagement of consultants financed from the Bank’s own resources or through donor funds.  

Go to the Procurement page.

2. What range of products and services are procured by EBRD or its clients?

The Procurement section on this web site sets out all procurement activities, products and services procured by the Bank and its clients:

  • Goods, works and services for the Bank’s Headquarters in London and its Resident Offices in the Bank’s countries of operations (e.g. general services, catering, security, maintenance, IT, furniture etc.) are all procured through the Bank’s Corporate Procurement Unit
  • Consultancy services to support the Bank and its clients’ operations (e.g. feasibility studies, due diligence assessments, project implementation, institutional building, law reform and all other consultancy services) are all procured or overseen by the Bank’s Consultancy Services Unit.
  • Major goods and works procured by the Bank’s clients from loan proceeds (infrastructure works, plants, materials etc) are procured directly by the Bank’s clients with the Procurement Department performing a review and monitor role.  

Read about projects currently being financed by the Bank:

3. How can I register as a supplier to the EBRD?

EBRD does not maintain a list of preferred suppliers -- every procurement opportunity is open to any qualified supplier. Nevertheless, TAM/BAS advisors/consultants (see below) and EBRD ‘ Outside Counsels’  may register as suppliers for any future opportunity that may arise.

If you are interested in receiving email updates about new procurement opportunities please follow the link. EBRD uses a secure Internet application (eSelection) to allow consultants to register and participate in the selection process --  the application will also send automatic alerts of upcoming opportunities as they arise.

The EBRD’s TurnAround Management (TAM) and Business Advisory Services (BAS) Programme keeps a database of potential experts and qualified consultants; in order to register for these and find more about TAM/BAS visit its site.

The EBRD also seeks applications from law firms interested in acting as Outside Counsel in connection with various legal transactions of the EBRD. View the selection pages.

4. Does EBRD take sustainability into account in the procurement process?

The EBRD considers sustainability as integral to the selection process.
The EBRD is unique among multilateral financial institutions in that it has had an environmental mandate since its inception.

5. Where can I find information on procurement notices?

All procurement notices and opportunities are published and available on the Bank’s web site.  

Potential suppliers are advised to browse through the relevant section of the procurement page to identify the specific products or goods that the Bank or its clients are in need of.

6. What are the methods of procurement?

Fairness and accountability in conducting competitive processes are the principles that the EBRD shares with other international financial institutions (IFIs); open tendering and competitive selection are the norm whilst direct award is possible for low-value contracts.

The key documents are our  Procurement Policies and Rules (PP&R) and the Corporate Procurement Policy.

7. I heard there is a procurement opportunity for a product or service within my field of activity. I want to participate. Who should I contact?

All active procurement opportunities are published on the procurement page of ebrd.com and include details on how to participate in the selection process.  Every procurement notice also includes the contact details of the person to whom all queries should be addressed.

8. Can small companies enter into business relationships with the EBRD?

Competition is open to any size of company. For specific assignments the Bank or its clients may require participants to demonstrate a minimum turnover or company size to qualify; in such cases the notice will clearly specify the requirements.

9. As a company that is not based in the UK and has no representative there, would it be an advantage to have a representative in the UK?

Competition is open to any firm or individual from all countries. The nature of some services procured by the Bank (e.g. maintenance, cleaning services etc) would necessarily require the proximity of the supplier, but this is by no means necessary in the majority of cases.

10. We missed the procurement notice deadline, can we still work with the EBRD?

It is obviously possible to participate in other procurement opportunities but not the ones where the deadline has already passed (unless the deadline was extended).  

A revision to the deadline is normally indicated in the notice.  It is recommended that suppliers regularly visit the Bank’s web site to keep up to date with any changes in the notices including any possible extension.

11.  How does the EBRD pay suppliers?

Payment and other contractual terms are always negotiated and agreed with each supplier on a case-by-case basis and will depend upon the nature of the services, goods or works being provided.

Where the contracting party is a client of the Bank, the client negotiates and agrees all contractual terms with the supplier.

12. If I am interested in working with the EBRD is it possible to come in and present our services?

We would prefer all unsolicited approaches to be made electronically in the first instance. Our contact us page provides details of who to contact for this purpose.

For goods and services which are procured by the Bank’s clients, the point of contact should be the client first.

13. What are the terms and conditions of tenders?

All terms and conditions are specified in each tender document.

For procurement related to EBRD-financed projects, we provide standard tender documentation.

14. How do I make a complaint about part of the procurement process?

If you wish to lodge a complaint about a procurement process,  please visit the complaints page.

15. How will I know what criteria the Bank or its clients are using for the evaluation of a tender?

Tender evaluation is always carried out in a comprehensive, equitable, auditable and transparent manner. To ensure the fairness of the process, evaluation criteria and methods are always defined in the tender documents.

16. How long does the procurement process take?

The tentative timetable of each procurement process is specified in the tender document.

17. How will I know if I have been short-listed or not?

You will be informed in due course by the relevant party.  At the end of procurement process, when the contract has been signed, the contract details are published in the relevant section of the Bank’s procurement web site.

18. Can I ask for a debriefing to find out why I was unsuccessful in a tender?

The tender evaluation process is confidential up to the signing of the contract. At this point the notification of the contract award is published on the Bank’s web site.

Once this is done, the EBRD or its clients will endeavour to provide suppliers with meaningful feedback on the strengths and weaknesses of their proposals. Further information on debriefings may be found in Annex 1, Paragraph 14 of the Bank’s PP&R.

 

 

 

 

 

 

 

 

 


Last updated 12 May 2010

Publications

  • Procurement policies and rules

    Procurement Policies and Rules

    The EBRD's Procurement Policies and Rules are based on the fundamental principles of non-discrimination, fairness and transparency.